MINUTES OF THE GENERAL MEETING OF THE HINCHINBROOK SHIRE COUNCIL HELD IN THE COUNCIL CHAMBERS INGHAM ON TUESDAY 27 MARCH 2018 AT 9.00 AM ATTENDANCE - Present were Councillors R Jayo, ME Brown, AJ Lancini, WG Skinner and MG Tack - Also present was the Acting Chief Executive Officer (J Stewart), Acting Executive Manager Development, Planning and Environmental Services (G Visser), Acting Chief Financial Officer (M Cox) and Executive Assistant (BK Edwards) APOLOGY - Apologies for non-attendance were received from Councillors KS Milton and DM Bosworth Media and Communications Officer, D Purnell was also present when the meeting commenced PRAYER - Councillor Lancini opened the meeting with prayer 1. MINUTES - Moved Councillor Lancini Seconded Councillor Brown Resolved that the Minutes of the General Meeting held on 27 February 2018 be approved as a correct record of proceedings, subject to the following amendment to be made as follows to Condition 12 in Item 2.6.5 as the specific part of Condition 12 as reflected hereunder is not applicable to the property, and the Minutes be signed by the Mayor: OPERATIONAL WORKS (FILLING OF LAND) – S BLANCO – LOT 5 ON RP727804, PARISH OF TREBONNE - 16 PERKINS STREET, INGHAM (12) The Applicant/Owner must landscape the subject land and street frontage in accordance with Hinchinbrook Shire Council standards and in accordance with a landscape plan endorsed by the Chief Executive Officer. In particular, the plan must show: (a) Landscaping of a three metre setback between the car parking and boundary to 11 Allingham Street; (b) The location and species of all proposed plants (species used are to be approved by the Chief Executive Officer); (c) Planting of the footpath with trees, using appropriate species; (d) The provision of shade trees adjacent to car parking areas: (i) One tree set in sufficient growing space is required for every six –eight parking spaces on the common boundary with 11 Allingham Street; (ii) One street tree in a blister island between the site and 11 Allingham Street and between 20 Heard Street. The tree/blister island is to act as a delineation between HINCHINBROOK SHIRE COUNCIL GENERAL MEETING MINUTES – 27 MARCH 2018 PAGE 1 OF 10 residential and commercial and discourage (commercial use related) on street parking in front of residential dwellings; (iii) Three blister islands containing street trees, approximately one every 25m for the frontage to Halifax Road; One blister island containing a street tree between the Allingham on street parking. Carried 2. BUSINESS 2.1 CORPORATE SERVICES 2.1.1 CORPORATE SERVICES ACTIVITY REPORT Consideration of monthly Corporate Services Activity Report as at 28 February 2018. Moved Councillor Tack Seconded Councillor Lancini Council Resolution - That the Report be received and noted. Carried – 270318-01 2.1.2 MONTHLY STATUS REPORT Consideration of monthly Chief Financial Officer Status Report for March 2018. Moved Councillor Skinner Seconded Councillor Tack Council Resolution - That the Report be received and noted. Carried – 270318-02 2.1.3 FINANCIALS Consideration was given to a report of financial activities as at 28 February 2018. Moved Councillor Tack Seconded Councillor Skinner Council Resolution - That the Report be received and noted. Carried – 270318-03 2.1.4 FINANCIAL DELEGATIONS POLICY Consideration of Report to Council from Acting Chief Financial Officer dated 14 March 2018 seeking adoption of the Financial Delegations Policy to enable Council to establish a controlled environment for entering into transactions with suppliers, ensuring that transactions are efficiently and effectively managed, and to comply with legislative requirements. Moved Councillor Tack Seconded Councillor Lancini Council Resolution - That Council adopt the revised Financial Delegations Policy as presented. Carried – 270318-04 2.1.5 RECRUITMENT OF VACANT POSITION # 10031 – ICT SYSTEMS ADMINISTRATOR – CORPORATE SERVICES Consideration of Report to Council from Acting Chief Financial Officer dated 14 March 2018 seeking approval to replace the position of IT Support Officer and rename the position title to Information Communications Technology (ICT) Systems Administrator. Moved Councillor Brown Seconded Councillor Tack Council Resolution - That Council approve to replace the ICT Systems Administrator position. Carried – 270318-05 2.2 INFRASTRUCTURE SERVICES DELIVERY The Mayor left the meeting at 10.12 am and the Deputy Mayor assumed the Chair HINCHINBROOK SHIRE COUNCIL GENERAL MEETING MINUTES – 27 MARCH 2018 PAGE 2 OF 10 2.2.1 INFRASTRUCTURE SERVICES DELIVERY ACTIVITY REPORT Consideration of monthly Infrastructure Services Delivery Activity Report as at 28 February 2018. The Mayor returned to the meeting at 10.19 am and resumed the Chair Moved Councillor Skinner Seconded Councillor Lancini Council Resolution - That the Report be received and noted. Carried – 270318-06 2.2.2 MONTHLY STATUS REPORT Consideration of monthly Executive Manager Infrastructure Services Delivery Status Report for March 2018. Moved Councillor Brown Seconded Councillor Lancini Council Resolution - That the Report be received and noted. Carried – 270318-07 2.2.3 WATER AND SEWERAGE WORKS PROGRAM REPORT Consideration was given to a report of water and sewerage operations for the month of February 2018. Moved Councillor Skinner Seconded Councillor Tack Council Resolution - That the Report be received and noted. Carried – 270318-08 2.2.4 INFRASTRUCTURE SERVICES DELIVERY WORKS PROGRAM REPORT Consideration was given to a report of civil operations for the month of February 2018. Moved Councillor Skinner Seconded Councillor Lancini Council Resolution - That the Report be received and noted. Carried – 270318-09 2.3 DEVELOPMENT, PLANNING AND ENVIRONMENTAL SERVICES 2.3.1 DEVELOPMENT, PLANNING AND ENVIRONMENTAL SERVICES ACTIVITY REPORT Consideration of monthly Development, Planning and Environmental Services Activity Report as at 28 February 2018. Moved Councillor Brown Seconded Councillor Lancini Council Resolution - That the Report be received and noted. Carried – 270318-10 2.3.2 MONTHLY STATUS REPORT Consideration of monthly Executive Manager Development, Planning and Environmental Services Status Report for March 2018. Moved Councillor Lancini Seconded Councillor Brown Council Resolution - That the Report be received and noted. Carried – 270318-11 2.3.3 LEASE BETWEEN HINCHINBROOK SHIRE COUNCIL AND PAUL, RITA AND NATAL CAUCHI OVER LOT 362 ON SP214657, HALIFAX ROAD INGHAM Consideration of Report to Council from Planning and Development Manager dated 22 February 2018 in relation to request from Paul, Rita and Natal Cauchi for renewal of Lease over Lot 362 on SP214657 for a further 10 year lease at Halifax Road, Ingham. Current permitted use for this land is cane farming and has been under cane for the past 10 years. HINCHINBROOK SHIRE COUNCIL GENERAL MEETING MINUTES – 27 MARCH 2018 PAGE 3 OF 10 Moved Councillor Skinner Seconded Councillor Brown Council Resolution - That the matter be deferred pending receipt of further information. Carried – 270318-12 2.3.4 HIRE OF THE INGHAM AERODROME TRANSIT OFFICE Consideration of Report to Council from Executive Manager Development, Planning and Environmental Services dated 14 March 2018 regarding introduction of a short term and monthly hire fee for the Ingham Aerodrome Transit Office. Moved Councillor Skinner Seconded Councillor Brown Council Resolution - That Council introduce a short term hire fee of $50 (excl GST) per week and $100 (excl GST) per month to hire the Ingham Aerodrome Transit Office for up to a period of six (6) months. That Council introduce a short term hire fee to be included in the 2018/2019 fees and charges for office space at Ingham Aerodrome for no longer than six (6) months. 1. Short term hire fee of $50 (excl GST) per week; 2. Monthly hire fee of $100 (excl GST) per month; and 3. Hire of space for no longer than six (6) months per organisation or individual. Reason(s) for Decision · Council supports the opportunity for organisations or individuals to start up business incentives; · Having the Ingham Aerodrome Transit Office in a useful state is positive to Council. Carried – 270318-13 2.3.5 COMMUNITY ACTIVITY GRANTS SPONSORSHIP – 1 APRIL 2018 TO 30 JUNE 2018 – HERBERT RIVER CRICKET ASSOCIATION Consideration of Report to Council from Manager Economic and Community Development dated 14 March 2018 regarding application from Herbert River Cricket Association for financial assistance in the sum of $5,000.00 (excl. GST) to assist with delivery of the Herbert River Cricket Over 40T20 Challenge. Moved Councillor Brown Seconded Councillor Lancini Council Resolution - That Council approve Herbert River Cricket Association’s Community Activity Grant application to the value of $4,250.00 (excl. GST) as per panel recommendation. Carried – 270318-14 2.3.6 ROUND 1 2017 / 2018 REGIONAL ARTS DEVELOPMENT FUND (RADF) APPLICATIONS Consideration of Report to Council from Manager Economic and Community Development dated 14 March 2018 in relation to applications received for Round 1 funding for 2017 / 2018 and seeking approval from Council to fund one (1) project totalling $1,675.00 which is available in RADF funds for the 2017 / 2018 financial year and seeking approval from Council for these funds to be distributed. Moved Councillor Skinner Seconded Councillor Tack Council Resolution - That Council endorse the recommendation as presented by the RADF Committee and approve funding totalling $1,675.00 (incl. GST) for the specific projects as follows: HINCHINBROOK