College Handbook 2020–2021 Balliol College Handbook 2020–2021 About this Handbook A new edition of the Handbook is published annually, via consideration at the appropriate College committee; it may also be updated in-year from time to time as necessary. The online version of the College Handbook is to be taken as the authoritative and most up-to-date version. All students accepting a place at Balliol College are deemed to have agreed to be bound by these regulations and any subsequent amendments to them. These regulations shall be posted on the Balliol College website. In this handbook, all references to College premises include the Jowett Walk buildings and the Graduate Centre unless explicitly stated otherwise. The Graduate Centre, also known as the Holywell Manor Complex, comprises Holywell Manor, James Fairfax Yard, and the residential buildings in the Master’s Field Development. ‘College’ also includes Balliol property such as the boathouse, sports pavilion, and land and houses elsewhere in Oxford. Throughout, the word ‘residence’ means ‘residence in Oxford as a registered fee-paying student member of the College and University’. The term ‘junior members’ refers to both undergraduate and graduate members of the College. For the governing documents of the College, members are referred to the College Policies and Statutes, which include a Conflict of Interests Code. The Current Members section of the Balliol website includes some of the information in this handbook, as well as some useful links for College members. This handbook was last updated on 02.09.2020. 2 Balliol College Handbook 2020–2021 Contents 1 GENERAL & WHO’S WHO ............................................................................................. 7 1.1 Terms .................................................................................................................................. 7 1.2 Closed Periods .................................................................................................................... 7 1.3 Post, Email and Contact Details .......................................................................................... 7 1.4 Keys and Security ................................................................................................................ 8 1.5 Who’s Who ........................................................................................................................ 9 1.5.1 Master and Vice-Masters ........................................................................................................................................ 9 1.5.2 Wellbeing and Welfare ........................................................................................................................................... 9 1.5.3 Decanal ................................................................................................................................................................. 10 1.5.4 Academic Administration: the College Office ...................................................................................................... 10 1.5.5 Domestic and Financial Administration ................................................................................................................ 11 1.5.6 Graduate Centre: Holywell Manor ....................................................................................................................... 12 1.5.7 Academic Resources ............................................................................................................................................ 12 1.5.8 Junior Members .................................................................................................................................................... 12 1.6 Complaints Procedure ...................................................................................................... 13 2 ACADEMIC PROGRESS...................................................................................................14 2.1 Studies ............................................................................................................................... 14 2.1.1 University Resources ............................................................................................................................................ 14 2.1.2 Study before Residence (Undergraduates) ........................................................................................................... 14 2.1.3 Matriculation ......................................................................................................................................................... 14 2.1.4 Sub Fusc ................................................................................................................................................................ 14 2.1.5 Course of Study (Undergraduates) ...................................................................................................................... 15 2.1.6 Change of Course ................................................................................................................................................ 15 2.1.7 Further Degrees ................................................................................................................................................... 15 2.1.8 Payment for Tutorials and/or Classes .................................................................................................................. 15 2.1.9 Intercollegiate Classes (Undergraduates) ............................................................................................................. 15 2.1.10 Employment during Term and Vacation for Undergraduate Students ................................................................. 15 2.1.11 Paid Work Guidelines for Graduate Students ...................................................................................................... 16 2.1.12 Working while Studying on a Tier 4 Visa ............................................................................................................. 16 2.1.13 Reading Parties ..................................................................................................................................................... 17 2.1.14 Oxford SU Sabbatical Officers .............................................................................................................................. 17 2.1.15 Enrolment Certificates and On-Course Transcripts ............................................................................................ 17 2.2 Academic Progress Committee ........................................................................................ 18 2.3 Academic Standards .......................................................................................................... 18 2.3.1 Good Academic Practice and Plagiarism .............................................................................................................. 18 2.3.2 Good Academic Standing (Undergraduates) ........................................................................................................ 18 2.4 Feedback, Support and Complaints .................................................................................. 19 2.4.1 Handshaking and Master’s Interviews (Undergraduates) ...................................................................................... 19 2.4.2 Feedback by Students ........................................................................................................................................... 19 2.4.3 Student Support .................................................................................................................................................... 20 2.4.4 Academic Complaints Procedure ......................................................................................................................... 20 2.5 Examinations ..................................................................................................................... 20 2.5.1 Collections and Vacation Work (Undergraduates) .............................................................................................. 20 2.5.2 Examination Entry ................................................................................................................................................. 21 2.5.3 Dress for Examinations ........................................................................................................................................ 21 2.5.4 Special Arrangements for Exams .......................................................................................................................... 21 2.5.5 Mitigating Circumstances Notices to Examiners .................................................................................................. 21 2.5.6 Illegible Exam Scripts ............................................................................................................................................ 22 2.5.7 Exam Performance Expectations (Undergraduates) ............................................................................................. 22 2.6 Scholarships, Exhibitions and Awards ............................................................................... 22 2.6.1 Undergraduate Scholarships and Exhibitions ........................................................................................................ 22 2.6.2 Other Scholarships, Prizes and Awards for all Students .....................................................................................