CHAPTER 1 GENERAL ADMINISTRATION DEPARTMENTAL ORGANISATION 1.1 The administration of the department is under the charge of the Administration. two Chief Engineers, Public Works Department, Buildings and Roads Branch who are the professional heads of the Department and are responsible to Government for its efficient working. In the discharge of their duties and functions they are assisted by the Superintending Engineers and Executive Engineers in the field work while in the office work they are assisted by the Superintending Engineers/Executive Engineers in charge of different Branches in the headquarters office and Registrar in addition to the other ministerial and technical establishment. 1.2 The department is composed of the following administrative Composition. units as existing on 1st January, 1961: - (a) Direction office under the direct control of the Chief Engineers. (b) Circles: - (i) Ambala Circle. (ii) Jullundur Circle. (iii) Patiala Circle. (iv) Hissar Circle. (v) Amritsar Circle. (vi) Kangra Hill Circle. (c) Other Offices:- (i) Office of the Executive Electrical Engineer (South). (ii) Office of the Executive Electrical Engineer (North). (iii) Office of the Consulting Architect of Government, Punjab. (iv) Office of the Provincial Town Planner, Punjab. (v) Office of the Director, Research Laboratory. 1.3] B&R MANUAL OF ORDERS [Chap. 1 No. (ii) constitutes a separate Organisation under the Chief Town Planner and Chief Architect, Punjab, Chandigarh, but assist the Department in its working. 1.3 The Department is manned by the following services and specialist officers: - 1 – Services Provincial services Class I Punjab Service of Engineers Class I Class II Punjab Service of Engineers Class II Class III (1) Punjab, P.W.D., B&R Chief Engineer’s Office, Ministerial Establishment. (2) Sectional Officer’s Engineering Service. (3) Draftsmen and Tracers’ Service. (4) Circle Clerical Service Class III. (5) Punjab Electrical Service Class III. (6) Punjab Town Planning Service Class III. (7) Road Inspectors’ Service. (8) Research Laboratory Service Class III. II – Specialist offices/officers (1) Electrical Unit – Executive Electrical Engineer and Assistant Electrical Engineers.+ (2) Architectural Unit – Consulting Architect to Government, Punjab, Junior and Assistant Architects. (3) Town Planning Unit – Provincial Town Planner, Punjab and Assistant Town Planners. (4) Director, Research Laboratory. III – CLASS IV GOVERNMENT SERVANTS IV – WORK CHARGED ESTABLISHMENT 1.4 Additional temporary charges are created by the Government Temporary as and when warranted by work-load from time to time. Charges. 1.5 The department comprises the following units: - Formation of Units. (1) Section.-The smallest unit in the organizational structure on the engineering side is known as ‘Section’ under the charge of class III officer of sectional officer rank. (who may be permanent temporary). The Sectional Officer who is responsible for his work to the Sub-Divisional Officer, is assisted by Road Inspector, in addition to work- charged establishment whose strength varies in accordance with the magnitude of work to be handled and the nature of the section. (2) Sub-Division.- Three or more section constitute a Sub- Division, which, as its name implies, is a sub unit of the ‘Division charge’ and is manned by a Sub-Division Officer, who may either be an Assistant Executive Engineer ( P.S.E. Class I ), Assistant Engineer ( P.S.E. Class II ), Temporary Engineer or a member of Subordinate Engineering Service Class III. The Sub-Division Officer is responsible for the management and execution of work and upkeep and maintenance of public works within the Sub-Division. (3) Division.- Normally a complement of three or four Sub- Division forms a Division, which is the executive unit of the Department and is in the charge of a Division Officer, commonly known as Executive Engineer, who shall be an officer of P.S.E. Class I. The Division Officer is responsible to the Superintending Engineer, for the execution and management of all works and upkeep and maintenance of public works within the Division. (4) Circle.- The Circle is the administrative unit of the Department , generally consisting of three or four Division in-charge of a Superintending Engineer who is responsible to the Chief Engineer for the administration and general professional control of public works within the Circle. Sometime, project and planning Circles are also formed for carrying out surveys and preparation of schemes for major projects. The administrative and professional head of the Department is the Chief Engineer. He is responsible for the efficient working of the Department and is also the technical professional adviser of Government in all matters relating to his charge or on which his advise may be desired. FUNCTIONS IN RELATION TO OTHER DEPARTMENTS ETC. 1.6 Functions in relation to other Departments, etc.- (1) Famine Famine administration in the Punjab is governed by the provisions of the Punjab Administration Famine Code, and the Punjab Famine Accounts Manual. The Handbook of famine administration in the Punjab explains the general principles underlying famine administration and is intended to supplement and explain the more formal exposition of the rules found in the Famine Code. (2) The Buildings and Roads Branch is responsible for the maintenance and revision of pragrammes of relief works and officers are expected to make themselves familiar with the provisions of the Code, Manual and Handbook mentioned in sub-para (1) above. Chap] [1.7-1.8 GENERAL ADMINISTRATION DEPARTMENTAL ORGANIZATION 1.7 (i) No structure should to be erected by local bodies on land in the Local Bodies charge of the Public Works Department except with the approval of the Government. (ii) When funds are provided by a Local Body for a work to be constructed upon land in charge of the Public Works Department, the Department will decide the agency by which the work should be carried out. (iii) When any immovable public property is made over to a local body for public, religious, educational or any other purpose, the grant should be made expressly on the conditions, in addition to any other that may be settled, that the property shall be liable to be resumed by Government if used for other than the specific purpose for which it is granted and that, should the property be at any time resumed by Government, the compensation payable therefore, shall in no case exceed the amount, if any, paid or agreed to be paid to Government to earn the grant, together with the cost of their present value whichever may be less, of any buildings erected or other works executed on the land by the local body. (iv) If an encroachment on land belonging to P.W.D. is made by a local body, which is not considered necessary to be removed, the land should, with the approval of the Government, be made over to the local body concerned on the condition inter alia that it is liable to be resumed by Government in the event of its being required for a public purpose ; such resumption shall be free of charge save as provided in the terms of grant. (v) A register of lands liable to be resumed by Government shall be maintained in Divisional offices. 1.8 State properties made over to local bodies for public purposes should not be removed from the registers of provincial properties, but a note should be made of the fact in the remarks column of the register. 1.9 Timely intimation should be given to Public Works Department Officers of intended meetings of District Boards and Municipal committees, of which they are ex officio members. 1.10 The Public Works Department shall give service as and when sought, as to the suitability of the Engineering personnel employed or proposed to be employed by local bodies. 1.11 (i) A statement of the principles which govern the relations Audit between Audit and Punjab State Government is given in Appendix I-A. These principles should be strictly adhered to. (ii) The main principles of the Division of financial responsibility between executive authorities on the one hand and accounts and audit authorities on the other are given below: - (a) Financial responsibility, whether of the executive or the Accounts and Audit Department relates both to receipts and to expenditure. (b) In the assessment and collection of amounts due to Government, the primary responsibility is that of the executive. An Audit and Accounts office cannot be held responsible for the assessment or collection of Government revenue. Even when the Auditor General is required under paragraph 13(2) of the Government of India (Audit and Accounts) Order, 1936, to audit receipts, this responsibility of the executive is not effected or transferred. The ordinary function of the Accounts and Audit Department in relation to Government receipts is confined to seeing that the Amounts collected are properly brought to account in the Government books. (c) In the matter of expenditure of Government money, the Audit and Accounts Department is responsible for seeing that expenditure is regular and proper and that the system of accounts is such that, provided the facts recorded in original documents are true, there can be no loss of Government money. The Administrative and executive officers, however, always remain responsible for the correctness of facts in the original documents. Note – The terms ‘Government’ whenever occurring in this Manual shall be interpreted to mean Government in the P.W.D., Buildings and Roads Branch. 1.12 (i) The Government in the Public Works Department Buildings Railway and Roads Branch deals with Railway matters as per schedule given in Subjects Appendix I-B. (ii) Proposals by officers of the Public works Department should be submitted to the Government in the Buildings and Roads Branch and those by Civil Officers through the Financial Commissioner. Development. (iii) The Regional Railway Users’ Consultative Committee and Zonal Railway Users’ Consultative Committee at the headquarters of each Railway and the National Railways Users Consultative Council at the Centre have been constituted by Railway Administration for establishing a closer liaison with the general public opinion and gauging requirements of the traveling public and the trade.