July 8, 2014 Virginia: AT A REGULAR MEETING of the Nelson County Board of Supervisors at 2:00 p.m. in the General District Courtroom located on the third floor of the Nelson County Courthouse, in Lovingston Virginia. Present: Constance Brennan, Central District Supervisor - Chair Allen M. Hale, East District Supervisor Thomas H. Bruguiere, Jr. West District Supervisor Larry D. Saunders, South District Supervisor – Vice Chair Thomas D. Harvey, North District Supervisor Stephen A. Carter, County Administrator Candice W. McGarry, Administrative Assistant/Deputy Clerk Debra K. McCann, Director of Finance and Human Resources Tim Padalino, Director of Planning and Zoning Susan Rorrer, Director of Information Systems Captain Ron Robertson, Sheriff’s Department Absent: None I. Call to Order Ms. Brennan called the meeting to order at 2:03 pm, with all Supervisors present to establish a quorum. Ms. Brennan then asked if there were any changes to the agenda and Mr. Carter noted there was a correction to be made under the consent agenda; the resolution designating the unpaved rural rustic roads needed to be amended to add Route 654 - Cedar Creek Road as it was a previously approved priority of the Board that had been omitted. Mr. Hale then noted that under New Business, he would like to introduce a resolution regarding the proposed natural gas pipeline. Mr. Carter then noted that under New Business, he would like to introduce a communication from the Sheriff’s Department requesting additional funding. Members agreed by consensus to these agenda changes. A. Moment of Silence B. Pledge of Allegiance – Mr. Saunders led the Pledge of Allegiance. I. Consent Agenda Ms. Brennan noted the resolutions for approval under the consent agenda and Mr. Hale moved to approve the consent agenda with the understanding that resolution R2014-50 would be amended to include Route 654, Cedar Creek Road. Mr. Harvey seconded the 1 July 8, 2014 motion and there being no further discussion, Supervisors voted unanimously (5-0) by roll call vote to approve the motion and the following resolutions were adopted: A. Resolution – R2014-47 Minutes for Approval RESOLUTION R2014-47 NELSON COUNTY BOARD OF SUPERVISORS APPROVAL OF MEETING MINUTES (May 29, 2014 and June 10, 2014) RESOLVED, by the Nelson County Board of Supervisors that the minutes of said Board’s meetings conducted on May 29, 2014 and June 10, 2014 be and hereby are approved and authorized for entry into the official record of the Board of Supervisors meetings. B. Resolution – R2014-48 Reimbursement Resolution, Future Courthouse Renovations RESOLUTION R2014-48 NELSON COUNTY BOARD OF SUPERVISORS DECLARING ITS INTENTION TO REIMBURSE ITSELF FROM THE PROCEEDS OF ONE OR MORE TAX-EXEMPT FINANCINGS FOR CERTAIN EXPENDITURES MADE AND/OR TO BE MADE IN CONNECTION WITH THE ACQUISITION, CONSTRUCTION, EXPANSION, RENOVATION AND EQUIPPING OF NELSON COUNTY COURTHOUSE FACILITIES WHEREAS, the County of Nelson (the “Issuer”) is a political subdivision organized and existing under the laws of the Commonwealth of Virginia; and WHEREAS, the Issuer has paid beginning no earlier than 60 days prior to the date of adoption of this resolution, and will pay, on and after the date hereof, certain expenditures (“Expenditures”) for the acquisition, construction, expansion, renovation and equipping of Nelson County Courthouse facilities and related administrative space and holding areas (the “Project”); and WHEREAS, the Board of Supervisors of the Issuer (the “Board”) has determined that those moneys previously advanced no earlier than 60 days prior to the date of adoption of this resolution and to be advanced on and after the date hereof to pay the Expenditures are available only for a temporary period and it is necessary to reimburse the Issuer for the Expenditures from the proceeds of one or more issues of tax-exempt bonds (the “Bonds”). NOW, THEREFORE, BE IT RESOLVED BY THE BOARD AS FOLLOWS: Section 1. The Board hereby declares the Issuer’s intent to reimburse the Issuer with the proceeds of the Bonds for the Expenditures with respect to the Project made on and 2 July 8, 2014 after the dates referenced above. The Issuer reasonably expects on the date hereof that it will reimburse the Expenditures with the proceeds of the Bonds. Section 2. Each Expenditure was and will be either (a) of a type properly chargeable to capital account under general federal income tax principles (determined in each case as of the date of the Expenditures), (b) a cost of issuance with respect to the Bonds, (c) a nonrecurring item that is not customarily payable from current revenues, or (d) a grant to a party that is not related to or an agent of the Issuer so long as such grant does not impose any obligation or condition (directly or indirectly) to repay any amount to or for the benefit of the Issuer. Section 3. The maximum principal amount of the Bonds expected to be issued for the Project is $5,000,000. Section 4. The Issuer will make a reimbursement allocation, which is a written allocation by the Issuer that evidences the Issuer’s use of proceeds of the Bonds to reimburse an Expenditure, no later than 18 months after the later of the date on which the Expenditure is paid or the Project is placed in service or abandoned, but in no event more than three years after the date on which the Expenditure is paid. The Issuer recognizes that exceptions are available for certain “preliminary expenditures,” costs of issuance, certain de minimis amounts, expenditures by “small issuers” (based on the year of issuance and not the year of expenditure) and expenditures for construction projects of at least 5 years. Section 5. This resolution shall take effect immediately upon its passage. C. Resolution – R2014-49 Approval of Virginia Cooperative Extension MOU RESOLUTION R2014-49 NELSON COUNTY BOARD OF SUPERVISORS APPROVAL OF MEMORANDUM OF UNDERSTANDING WITH VIRIGINIA COOPERATIVE EXTENSION RESOLVED, by the Nelson County Board of Supervisors that the County Administrator is hereby authorized to execute the attached Memorandum of Understanding between the County and Virginia Cooperative Extension for the purpose of establishing a mutual agreement between Virginia Cooperative Extension and Nelson County related to the local Extension Office’s administration, programs, personnel, and financial arrangement. Memorandum of Understanding between Virginia Cooperative Extension (Virginia Tech and Virginia State University) and Nelson County, Virginia Established in 1914, Cooperative Extension was designed as a partnership of the U.S. 3 July 8, 2014 Department of Agriculture, the Land-Grant Universities, and local governments. Today, Virginia Cooperative Extension provides research based educational programs to the people of the Commonwealth through Extension Agents in 106 county and city offices. Local citizens are engaged in helping Extension agents design, implement and evaluate educational programs in the areas of Agriculture and Natural Resources, 4-H Youth Development, Family and Consumer Sciences, and Community Viability to address the educational needs of local residents. Agriculture and Natural Resources: Agriculture and natural resources (ANR) programs help sustain the profitability of agricultural and forestry production and enhance and protect the quality of our land and water resources. We help the agriculture industry use the most current technology and management practices to develop strong businesses that prosper in today's economy. We deliver programs that help put research-based knowledge to work for Virginia's agriculture industry. 4-H Youth Development: 4-H is a community of young people across America who are learning leadership, citizenship, and life skills. 4-H, the largest comprehensive youth development program in the nation, educates young people, ages 5-18, through a variety of experiential techniques that encourage hands-on, active learning. Family and Consumer Sciences: Virginia Cooperative Extension views the family unit as the cornerstone of a healthy community. We strive to improve the well-being of Virginia families through programs that help participants put research-based knowledge to work in their lives in the areas of family financial management, family and human development, and nutrition education. Community Viability: Community viability programs are dedicated to strengthening communities and their economic viability by creating innovative programs that allow citizens and local governments to respond to local issues. Our faculty can assess community needs, design a plan of action, and determine the appropriate delivery method suitable for various programs. I. Purpose of Memorandum The purpose of the memorandum of understanding is to establish a mutual agreement between Virginia Cooperative Extension and Nelson County related to Extension's administration, programs, personnel, and financial arrangement. 4 July 8, 2014 II. Administrative Responsibility Extension faculty (Agents and Unit Coordinators) in the Nelson County Extension office will report administratively to the Virginia Cooperative Extension District Director. The District Director will appoint a Unit Coordinator for the Nelson County office after consultation with local government. The Unit Coordinator will supervise the support staff in the Nelson County Extension Office, and is responsible for office operations. Also, the Unit Coordinator is responsible for those additional assignments which are mutually agreed to by Virginia Cooperative Extension and Nelson County. Appointment