Annual Report & Accounts 2014-15 CENTRAL MINE PLANNING & DESIGN INSTITUTE LIMITED (A Subsidiary of Coal India Limited) A Mini Ratna Company (Cat-II ) GONDWANA PLACE: KANKE ROAD RANCHI - 834 031 CIN: U14292JH1975GOI 001223 Website : www.cmpdi.co.in Vision To be the global market leader in an expanding earth resource sector and allied professional activities. Mission To provide total consultancy in coal and mineral exploration, mining, engineering and allied fields as the premier consultant in India and also in the international arena. GENERAL NOTE FOR SHAREHOLDERS OF COAL INDIA LIMITED The Annual Accounts of CMPDI would be kept for inspection and also would be available at the Headquarter for providing information to any Shareholder of Coal India Limited on demand. CONTENTS Page Sl. No. Subjects No. 1. Management during 2014-2015 1 2. Members’ of the Board as on 01/05/2015 2 3. Bankers, Auditors and Registered Office 3 4. Notice for 40th Annual General Meeting 4 5. Chairman’s Statement 6 6. Performance at a glance 13 7. Financial Overview & Statistics 14 8. Directors' Report 22 9. Annexure to Directors’ Report 103 10. CEO & CFO Certificate 108 11. Corporate Governance Certificate 119 Statutory Auditors' Report and replies of Management & Secretarial 12. 120 Auditors’ report and replies of Management Comments of the Comptroller & Auditor General of India under section 13. 127 143(6) (b) and replies of Management 14. Auditors’ Report on Memorandum of Understanding 129 15. Audited Statements of Accounts 147 16. Notes to Accounts along with Cash Flow Statement 152 Significant Accounting Policies and Notes on Accounts with Segment wise 17. 183 statement BOARD OF DIRECTORS Sri Amal Kumar Debnath Chairman-cum-Managing Director Sri D.K. Ghosh Sri R. K. Chopra Sri Shekhar Saran Sri V.K.Sinha Sri N. Kumar Sri D.N. Prasad Shri Rakesh K. Mittal MANAGEMENT DURING 2014-2015 Shri Amal Kumar Debnath : Chairman-cum-Managing Director (From 19.02.2013) Functional Directors Shri Dilip Kumar Ghosh : Director (Technical) (From 13.10.2011) Shri Rajesh Kumar Chopra : Director (Technical) (From 13.01.2012) Shri Shekhar Saran : Director (Technical) (From 01.06.2013) Shri V.K. Sinha : Director (Technical) (From 08.01.2014) Part – time official Director Shri Devulapalli Narasimha Prasad : Adviser (Projects), Ministry of Coal, (From 27.01.2010) Shri Nagendra Kumar : Director (Technical), Coal India Ltd. (From 29.02.2012) Independent Directors/Part Time Non-Official Director Shri Rakesh Kumar Mittal : Director (From 01.11.2013) Permanent Invitee Shri Sharad Ghodke : Director, Ministry of Coal, New Delhi Company Secretary Shri P. Lazar : Dy. G.M(Finance)/Company secretary (From 01.04.2011) 1 MEMBERS OF THE BOARD AS ON 01.05.2015 Functional Directors Shri Amal Kumar Debnath : Chairman-cum-Managing Director Shri Dilip Kumar Ghosh : Director (Technical) Shri Rajesh Kumar Chopra : Director (Technical) Shri Shekhar Saran : Director (Technical) Shri V.K. Sinha : Director (Technical) Part-time Official Directors Shri Devulapalli Narasimha Prasad : Adviser (Projects), Ministry of Coal,New Delhi Shri Nagendra Kumar : Director (Technical), Coal India Ltd. Independent Director Shri Rakesh Kumar Mittal : Independent Director Permanent Invitee Shri Sharad Ghodke : Director, Ministry of Coal, New Delhi Company Secretary Shri P. Lazar : Dy. G.M (Finance)/Company secretary 2 BANKERS, AUDITORS AND REGISTERED OFFICE BANKERS State Bank of India, United Bank of India, Canara Bank Bank of Maharashtra Union Bank of India, Central bank of India UCO Bank Syndicate Bank AUDITORS M/s K.C.Tak & Co. Chartered Accountants, 1,New Anantpur, Ranchi-834002. REGISTERED OFFICE Central Mine Planning & Design Institute Limited, Gondwana Place, Kanke Road, Ranchi - 834 031 Jharkhand, India CIN: U14292JH1975GOI 001223 Website: www.cmpdi.co.in 3 NOTICE FOR THE 40TH ANNUAL GENERAL MEETING No. CMPDIL/CS/AGM-40/2015/3979 Dated: 04.06.2015 Notice is hereby given to all the shareholders of Central Mine Planning & Design Institute Limited that the 40th Annual General Meeting of the Company will be held on Monday, the 22nd June at 11.30A.M. at the Registered Office of the Company, Gondwana Place, Kanke Road, Ranchi to transact the following business: A. ORDINARY BUSINESS: 1. To receive, consider and adopt the Audited Balance Sheet as on 31st March 2015, Profit & Loss Account for the financial year ended on that date together with the Reports of Statutory Auditor & Comptroller & Auditor General of India and Directors’ Report. 2. To appoint a Director in place of Sri D.N. Prasad (DIN-00119593) who retires by rotation in terms of Section 152(6) of the Companies Act, 2013 and being eligible, offers himself for reappointment. 3. To appoint a Director in place of Sri D.K.Ghosh (DIN-05133720) who retires by rotation in terms of Section 152(6) of the Companies Act, 2013 and being eligible, offers himself for reappointment. B. SPECIAL BUSINESS: 1. To consider and if thought fit, to pass with or without modification(s), the following resolution as an Ordinary Resolution: “Resolved that the remuneration approved by the Board in its 186th Board meeting, held on 22.05.2015 to the Cost Auditors, M/s R. Ranjan & Co, Ranchi for the year 2015-16 at Rs. 98,438/- per annum plus applicable service tax for audit and out of pocket expenses limited to 50% of the cost audit fee be and is hereby ratified “ The Explanatory Statement pursuant to Section 102(1) of the Companies Act, 2013 in respect of the special business set out above is annexed hereto. By Order of the Board of Directors For Central Mine Planning & Design Institute Limited Sd/- (P. Lazar) Dy. General Manager (Finance) / Company Secretary 4 N.B. 1. A member entitled to attend and vote, is entitled to appoint a proxy or proxies to attend and vote instead of himself and the proxy need not be a member of the Company. In order to be effective, the proxy form duly completed should be deposited at the registered office of the company not less than forty eight hours before the scheduled time of the Annual General Meeting. 2. Members are also requested to accord their consent for convening the meeting at a shorter notice pursuant to the provisions of the Section 101(1) of the Companies Act, 2013. 3. Pursuant to Section 142 of the Companies Act, 2013 and in accordance with the determination of the members of the company in its 27th Annual General Meeting held on 26th September 2002, authorising the Board of Directors to fix the remuneration of the Statutory Auditors appointed by Comptroller and Auditor General of India, the Board of Directors fixes the remuneration of Statutory Auditors appointed by Comptroller and Auditor General of India under Section 139 of the Companies Act, 2013. To All the Shareholders All the Directors of the company The Chairman of the Audit Committee. The Statutory Auditor of the Company The Secretarial Auditor of the company The Explanatory Statements pursuant to section 102 of the Companies Act, 2013 Ratification of Remuneration of Cost Auditors for the year 2014-15. The Companies (Cost Audit Report) Rules, 2011 were notified on 3rd June 2011. These were issued by the Ministry of Corporate Affairs (MCA) in exercise of the powers conferred by the Companies Act. MCA had mandated filing of the Compliance Report for the financial year 2011-12 and cost audit report from 2012-13 and onwards. This Cost Accounting Policy of CMPDIL is being part of the overall Cost Accounting Policy of Coal India Limited. With the approval of the Board of CMPDIL in its 172nd meeting held on 10.05.2013, M/s R. Ranjan & Co., Ranchi was appointed for undertaking the Cost Audit for the financial year 2013-14 to 2015-16 on the recommendation of Audit Committee. M/s R. Ranjan & Co has taken up the cost audit for the year 2013-14 & 2014-15 and their performance was found satisfactory. The Board of Directors considered that in view of the background, experience and performance of the M/s R. Ranjan & Co. and approved the appointment of M/s R. Ranjan & Co. as Cost Auditor for the financial year 2015-16, which is subject to ratification of the appointment in General Meeting, at a remuneration to the Cost Auditors, M/s R. Ranjan & Co, Ranchi for the year 2015-16 at Rs. 98,438/- per annum plus applicable service tax and out of pocket expenses limited to 50% of the cost audit fee. As per Section 148 of the Companies Act 2013 read with Rule 14 of Companies (Audit & Auditors) Rule 2014, the above appointment of M/s R. Ranjan & Co as Cost Auditors in the 186th Board Meeting held on 22.05.2015 is to be ratified by the company in general meeting. None of the directors and key managerial personnel or their relatives is interested or concerned in the resolution. The Board recommended the resolution for the approval of the member. 5 Chairman’s Statement Shri Amal Kumar Debnath Chairman-cum-Managing Director Dear Shareholders, I have great pleasure to extend a very warm welcome to all of you to the 40th Annual General Meeting of CMPDIL and present to you the Annual Report of your Company for the financial year 2014-15. The Report of Directors and the Audited Accounts of your Company for the period ended 31st March, 2015 together with Report of the Statutory Auditors and the report and review of the Comptroller and Auditor General of India have already been provided to all the shareholders of the Company. 1. The growth Profile CMPDI was originally conceived and proposed in 1972 by a joint study group with Polish experts as a comprehensive planning set-up under one roof for entire Indian mining industry.