Public Document Pack Cabinet Date: Tuesday, 8 September 2020 Time: 10.00 am Venue: Committee Rooms A&B, South Walks House, Dorchester, DT1 1EE Membership: (Quorum 3) Cabinet membership and portfolio holder posts to be announced at Full Council on 3 September 2020. Chief Executive: Matt Prosser, South Walks House, South Walks Road, Dorchester, Dorset DT1 1UZ (Sat Nav DT1 1EE) For more information about this agenda please telephone Democratic Services on 01305 or Kate Critchel 01305 252234 - [email protected] For easy access to the Council agendas and minutes download the free public app Mod.gov for use on your iPad, Android and Windows tablet. Once downloaded select Dorset Council. Due to the current coronavirus pandemic the Council has reviewed its approach to holding committee meetings. Members of the public are welcome to attend this meeting and listen to the debate either online by using the following link Web link to Dorset Council Cabinet Meeting to observe - 8 September 2020 Members of the public wishing to view the meeting from an iphone, ipad or android phone will need to download the free Microsoft Team App to sign in as a Guest, it is advised to do this at least 30 minutes prior to the start of the meeting. Please note that public speaking has been suspended. However Public Participation will continue by written submission only. Please see detail set out below. Dorset Council is committed to being open and transparent in the way it carries out its business whenever possible. A recording of the meeting will be available on the council’s website after the event. A G E N D A Page No. 1 APOLOGIES To receive any apologies for absence. 2 MINUTES 5 - 40 To confirm the minutes of the meeting held on 28 July 2020. 3 DECLARATIONS OF INTEREST To receive any declarations of interest. 4 PUBLIC PARTICIPATION To receive questions or statements on the business of the committee from town and parish councils and members of the public. Public speaking has been suspended for virtual committee meetings during the Covid-19 crisis and public participation will be dealt with through written submissions only. Members of the public who live, work or represent an organisation within the Dorset Council area, may submit up to two questions or a statement of up to a maximum of 450 words. All submissions must be sent electronically to [email protected] by the deadline set out below. When submitting a question please indicate who the question is for and include your name, address and contact details. Questions and statements received in line with the council’s rules for public participation will be published as a supplement to the agenda. Questions will be read out by an officer of the council and a response given by the appropriate Portfolio Holder or officer at the meeting. All questions, statements and responses will be published in full within the minutes of the meeting. The deadline for submission of the full text of a question or statement is 8.30am on Thursday 3 September 2020. 5 QUESTIONS FROM MEMBERS To receive any questions from members in accordance with procedure rule 13. 6 FORWARD PLAN 41 - 50 To consider the Cabinet Forward Plan. 7 DORSET COUNCIL PROCUREMENT STRATEGY 2020 - 2022 51 - 80 To consider a report of the Portfolio Holder for Finance, Commercial and Assets. 8 DORSET COUNCIL PLAN: PERFORMANCE UPDATE 81 - 118 To consider a report of the Portfolio Holder for Corporate Development and Change. 9 DIGITAL PLATFORM 119 - 126 To consider a report of the Portfolio Holder for Corporate Development and Change. 10 EXTENSION TO LOW CARBON DORSET PROGRAMME 127 - 134 To consider a report of the Portfolio Holder for Highways, Travel and Environment. 11 SUB-NATIONAL PARTNERSHIPS 135 - 140 To consider a report of the Portfolio Holder for Highways, Travel and Environment. 12 REVISED LOCAL DEVELOPMENT SCHEME 141 - 154 To consider a report of the Portfolio Holder for Planning. 13 SCREENING REVIEW OF THE BOURNEMOUTH, DORSET AND 155 - 244 POOLE MINERALS STRATEGY 2014 To consider a report of the Portfolio Holder for Planning. 14 CAPITAL FUNDING REQUEST TO SUPPORT HOUSING 245 - 266 PROJECTS To consider a report of the Portfolio Holder for Housing and Community Safety. PANELS AND GROUPS To receive any minutes, recommendations or verbal updates from panels, groups and boards: 15 CLIMATE & ECOLOGICAL EMERGENCY EXECUTIVE ADVISORY PANEL UPDATE To receive an update from the Portfolio Holder for Highways, Travel and Environment. 16 URGENT ITEMS To consider any items of business which the Chairman has had prior notification and considers to be urgent pursuant to section 100B (4) b) of the Local Government Act 1972. The reason for the urgency shall be recorded in the minutes. 17 EXEMPT BUSINESS To move the exclusion of the press and the public for the following item in view of the likely disclosure of exempt information within the meaning of paragraph 1 and 3 of schedule 12 A to the Local Government Act 1972 (as amended). The public and the press will be asked to leave the meeting whilst the item of business is considered. If Cabinet wish to discuss the details set out in the appendices of item 14 (Capital funding request to support housing projects), the MS Teams Live Event will end. The committee will then meet in closed session to discuss the item. CAPITAL FUNDING REQUEST TO SUPPORT HOUSING PROJECTS Exempt appendices Appendix 1 – Analysis of needs assessments Appendix 2 – Property purchase information and returns. Appendix 3 - Properties currently owned by Dorset Council Appendix 4 - Revenue savings from hostel development Public Document Pack Agenda Item 2 DORSET COUNCIL - CABINET MINUTES OF MEETING HELD ON TUESDAY 28 JULY 2020 Present: Cllrs Spencer Flower (Chairman), Peter Wharf (Vice-Chairman), Tony Alford, Ray Bryan, Graham Carr-Jones, Tony Ferrari, Laura Miller, Andrew Parry, Gary Suttle and David Walsh Also present: Cllr Jon Andrews, Cllr Dave Bolwell, Cllr Jean Dunseith, Cllr Mike Dyer, Cllr Beryl Ezzard, Cllr David Gray, Cllr Nick Ireland, Cllr Roland Tarr, Cllr David Taylor, Cllr David Tooke, Cllr John Worth, Cllr Pauline Batstone, Cllr Cherry Brooks, Cllr Simon Christopher, Cllr Kelvin Clayton, Cllr Susan Cocking, Cllr Barry Goringe, Cllr Matthew Hall, Cllr Brian Heatley, Cllr Ryan Hope, Cllr Carole Jones, Cllr Nocturin Lacey-Clarke, Cllr Mike Parkes, Cllr Val Pothecary, Cllr Molly Rennie, Cllr Jane Somper and Cllr Daryl Turner Officers present (for all or part of the meeting): Aidan Dunn (Executive Director - Corporate Development S151), Jonathan Mair (Corporate Director - Legal & Democratic Service Monitoring Officer), John Sellgren (Executive Director, Place), Susan Dallison (Democratic Services Manager), Kate Critchel (Senior Democratic Services Officer), Alex Clothier (Enterprise Zone & Regeneration Manager), David Walsh (Service Manager for Growth and Economic Regeneration), Antony Littlechild (Community Energy Manager), Dugald Lockhart (Senior Project Manager), David McIntosh (Corporate Director (HR & OD)), Tony Meadows (Head of Commissioning), Karyn Punchard (Corporate Director of Place Services) and David Webb (Service Manager - Dorset Combined Youth Offending Service) 169. Minutes The minutes of the meeting held on 30 June 2020 were confirmed as a correct record and would be signed by the Chairman in due course. 170. Declarations of Interest No declarations of disclosable pecuniary interests were made at the meeting. 171. Public Participation Ten questions and two statements was received from the public. These were from Sarah James (Chief Executive, the Arts Development Company), Julie-Ann Booker (Extinction Rebellion) Len Herbert, Michael Tunbridge, Bridget Joslin, Dave Warren, David Redgewell, Luke Wakeling, Paula Klaentschi and Jasmine O’Hare. The questions (but not the preamble) were read out by John Sellgren (Executive Director for Place), Jonathan Mair (Corporate Director, Legal and Democratic Page 5 Services) and David McIntosh (Corporate Director for HR & OD). A copy of the full questions, the responses and the statements are set out in Appendix 1 these minutes. 172. Questions from Members There were four questions from members and these along with the responses are set out in Appendix 2 to these minutes. 173. Forward Plan The Cabinet Forward Plan was received and it was noted that the following items would be added to the plan. Climate and Ecological Emergency Action Plan Leisure Services Review Initial high level draft budget for 2021/22 and the MTFP for 2023 – 2026 174. Digital Infrastructure Projects to Accelerate Economic Recovery from the Impact of the Coronavirus Pandemic In presenting the report the Portfolio Holder for Corporate Development advised that there was one minor amendment at page 25 of the papers. The following sentence “funded from Dorset Council transformation fund” should be in the box below within the table on the page. This amendment did not change the recommendation before members. The report related to the acceleration of existing Government funded capital projects, to generate new activity within 18 months, to help create jobs and raise overall demand in the economy. Members were advised that the funding available was set out within the Covid Recovery Infrastructure Fund and this would be managed through Local Enterprise Partnerships (LEP). This did cause some concern due to past funding allocations from the LEP. It was important that LEP gave a fair deal to Dorset Council and it was hoped that the Dorset LEP would adopt a more strategic and whole county approach moving forward. The business case was in rapid development for bringing multiple interventions together under one programme that would accelerate activity and close the digital connectivity gap, ensure continuing progress in Dorset in the next 18 months or so, before the next major full fibre government intervention programme began to be delivered during 2022 and beyond. The report outlined progress to date, addressed high-level budget issues and sought to delegate decisions to enable the work to progress against very tight timescales.