MEETING AGENDA Meeting: Board of Trustee Date: January 25-26, 2017 Time: 8:15 AM Location: Elizabeth Peratrovich Hall, 320 W Willoughby Ave, Juneau Teleconference: Jan 25: (844) 740-1264 / Session No: 800 342 841 # / Attendee No: # Jan 26: (844) 740-1264 / Session No: 806 768 484 # / Attendee No: # http://thetrust.webex.com Trustees: Russ Webb (Chair), Mary Jane Michael (Vice Chair), Larry Norene (Secretary/Treasurer), Laraine Derr, Paula Easley, Carlton Smith, Jerome Selby Wednesday, January 25, 2017 Page No. 8:15a Call to Order – Russ Webb, Chair Roll Call Approval of Agenda Review of Guiding Principles 6 Ethics Disclosure Approval of Minutes • October 26, 2016 13 • November 16-17, 2016 26 Current Bylaws 129 8:30 Mission Moment Michael VanLinden 8:45 Staff Report CEO Update 9:00 Statutory Advisor Update Valerie Davidson Commissioner, Department of Health & Social Services 9:45 Break 10:00 Medicaid Reform Update Department of Health & Social Services 138 1 Wednesday, January 25, 2017 (Continued) Page No. 10:45 Statutory Advisor Updates Kate Burkhart, Executive Director Alaska Mental Health Board / Advisory Board on Alcoholism and Drug Abuse 11:25 Statutory Advisor Updates Patrick Reinhart, Executive Director Governor’s Council on Disabilities and Special Education 12:00p Lunch On Your Own 1:30 Statutory Advisor Updates Denise Daniello, Executive Director Alaska Commission on Aging 2:10 Approvals FY17 November Small Projects 160 Small Project Application Spreadsheet 162 2:30 Executive Session • Legal Consultation – Use of Principle and Legislative Audit 4:15 Recess 4:30 Public Comment • For Public Comment Guidelines click here 2 Thursday, January 26, 2017 Page No. 8:30a Assemble at Alaska State Capitol, Room #532 9:00 Senate Finance Committee Presentation Alaska State Capitol, Room #532 11:00 Planning Committee Report 165 • FY16 MHTAAR Performance Summary 168 12:00p Break/Lunch Provided 12:30 Resource Management Committee Report 181 • Southeast Land Exchange update 183 1:15 Finance Committee Report 184 • Cash Management report Hand-Out 2:15 Adjourn 2:35 Assemble at Alaska State Capitol, Room #519 3:00 House Finance Committee Presentation Alaska State Capitol, Room #519 3 Future Meeting Dates Full Board of Trustee / Planning / Resource Management / Finance 2017 / 2018 / 2019 (Updated – January 6, 2017) Planning Committee Dates: • April 20, 2017 (Thu) • August 1-2, 2017 (Tue, Wed) • October 17, 2017 (Tue) • January 4, 2018 (Thu) • April 12, 2018 (Thu) • Jul 31- Aug 1, 2018 (Tue, Wed) • October 17, 2018 (Wed) • January 3, 2019 (Thu) • April 11, 2019 (Thu) • Jul 30-31, 2019 (Tue, Wed) • October 16, 2019 (Wed) Resource Management Committee Dates: • April 20, 2017 (Thu) • August 3, 2017 (Thu) • October 17, 2017 (Tue) • January 4, 2018 (Thu) • April 12, 2018 (Thu) • Aug 2, 2018 (Thu) • October 17, 2018 (Wed) • January 3, 2019 (Thu) • April 11, 2019 (Thu) • Sep 1, 2019 (Thu) • October 16, 2019 (Wed) 1 4 Future Meeting Dates Full Board of Trustee / Planning / Resource Management / Finance 2017 / 2018 / 2019 (Updated – January 6, 2017) Finance Committee Dates: • April 20, 2017 (Thu) • August 3, 2017 (Thu) • October 17, 2017 (Tue) • January 4, 2018 (Thu) • April 12, 2018 (Thu) • August 2, 2018 (Thu) • October 17, 2018 (Wed) • January 3, 2019 (Thu) • April 11, 2019 (Thu) • Sep 1, 2019 (Thu) • October 16, 2019 (Wed) Full Board of Trustee Meeting Dates: • January 25-26, 2017 (Wed, Thu) – JUNEAU • May 4, 2017 (Thu) – TBD • September 6-7, 2017 (Wed, Thu) – Anchorage – TAB • November 16, 2017 (Thu) – Anchorage – TAB • January 24-25, 2018 (Wed, Thu) – JUNEAU • May 9, 2018 (Wed) – TBD • September 5-6, 2018 (Wed, Thu) – Anchorage – TAB • November 15, 2018 (Thu) – Anchorage – TAB • January 30-31, 2019 (Wed, Thu) – JUNEAU • May 8, 2019 (Wed) – TBD • September 4-5, 2019 (Wed, Thu) – Anchorage – TAB • November 14, 2019 (Thu) – Anchorage – TAB 2 5 The Trust’s Guiding Principles / Mission Statement / Trust Budget Process Flowcharts 6 Trust Guiding Principles To improve the lives of Trust beneficiaries, The Trust is committed to: Education of the public and policymakers on beneficiary needs; Collaboration with consumers and partner advocates; Maximizing beneficiary input into programs; Continually improving results for beneficiaries; Prioritizing services for beneficiaries at risk of institutionalization or needing long-term, intensive care; Useful and timely data for evaluating program results; Inclusion of early intervention and prevention components in programs; Provision of reasonably necessary beneficiary services based on ability to pay. Approved 5-12-09, Board of Trustee meeting 7 Trust Mission Statement The Alaska Mental Health Trust Authority (The Trust) administers the Mental Health Trust to improve the lives of beneficiaries. Trustees have a fiduciary responsibility to protect and enhance trust assets in perpetuity for the beneficiaries. The Trust provides leadership in advocacy, planning, implementing and funding of the Comprehensive Integrated Mental Health Program; and acts as a catalyst for change. Approved 5-12-09, Board of Trustee meeting 8 Alaska Mental Health Trust Authority Budget Process Governor’s Office Alaska Office of Management & Budget Legislature (OMB) (Legislative Finance) Mental Health Budget Bill MHTAAR Operating MHTAAR Capital State General Funds (Mental Health Trust Authority (vehicles, long-life facilities, research / Mental Health Budget Authorized Receipts) demonstration projects, 5 years to spend) (GF / MH) Authority Grants Trustees Focus Area Alaska Mental Health Trust Authority Requests for Recommendations Budget Recommendations Staff Recommendations for Ongoing Projects Outside Focus Areas Focus Area Work Groups: Statutory Advisors: Governor’s Council on Disabilities & Housing and Long-term Services & Supports, Beneficiary Special Education, Alaska Mental Health Board, Advisory Employment & Engagement, Disability Justice, Substance Board on Alcohol & Drug Abuse, Alaska Commission on Aging Abuse Prevention & Treatment, Work Force Development Stakeholder / Public Input Alaska Brain Injury Network 02/18/2016 9 Annual Mental Health Budget Bill Process August June - July July •RFR budgets due to COO •Trustees issue Request for •Focus Area Workgroups prepare •CFO prepares budget Recommendations (RFR) for the budgets spreadsheets next fiscal year •Finance Committee hears •Partner boards prepare RFR partner board and focus area budgets proposals for budget recommendations August - December September •Trust coordinates with •Trustees meet to discuss partner board and focus area Commissioners and their budget recommendations, and approve budget department directors regarding recommendations for the next fiscal year their funding requests for the •Budget recommendations sent to Governor, Office of next fiscal year Management and Budget (OMB) and Legislative Audit (due Sept.15) September - December January - April May •Governor approves or modifies •Legislature in session •Trustees approval final budget budget and sends to Legislature •Trust works with Legislature on for next fiscal year as Mental Health Budget Bill budget recommendations (due Dec. 15) •Mental Health Budget Bill adopted Note: timeline represents those items in the green boxes in the chart entitled "Alaska Mental Health Budget Process" 02/18/16 10 Grant Approval Process for Authority Grant Funds All annual budgets are approved by the full board of trustees at the September meeting The finance committee can Trust program team reviews The CEO makes funding approve requests up to A Letter of Interest is the Letter of Interest. If the decisions for applications up $50,000. Requests over Partnerships submitted from potential team finds the proposal to $10,000. Applications $50,000 must be grantee. eligible, the grantee is invited over $10,000 are forwarded approved by the finance to submit an application to the finance committee. committee and then forwarded and approved by the full board of Funding from annual project Trust program officers and Finance committee can trustees. budgets can be designated Focus Area focus area work groups approve requests greater than throughout the year. If the recommend annual specific $50,000, because trustees Funding request is less than or equal allocations from focus area have already approved the Allocations to $50,000, the CEO can fund levels. money at the fund level. approve. Applications are due July 1, Applications are reviewed PEC recommendations must November 1 and March 1. Small by a Proposal Evaluation be approved by the Full Requests are limited to Projects Committee (PEC). Board of Trustees. $10,000 or less. Trust Applications are reviewed by Administered Applications are submitted the Proposal Evaluation monthly. Committee and awarded Mini-Grants monthly. The emergency request If the request is for $10,000 If the request exceeds Emergency The potential grantee panel is convened within two or less, the Emergency $10,000, it must be submits a letter requesting Grants weeks to determine if the Request Panel can approve approved by the full emergency funding. request qualifies. the funds. board of trustees. Note: this chart depicts those items included in the blue box labeled "Authority Grants" on the chart entitled "Alaska Mental Health Trust Authority Budget Process" [Revised: 2/18/2016] 11 Trust Annual Calendar JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Board Administration Trustee reports due to APOC – xx Mar 15 Trustee committee xx assignments Officer elections xx Board evaluations xx xx CEO evaluation