1 1 RETURN BIDS TO: Title - Sujet RETOURNER LES SOUMISSIONS À: JANITORIAL SERVICES - UPLANDS Bid Receiving - PWGSC / Réception des Solicitation No. - N° de l'invitation Date soumissions - TPSGC EJ196-190055/A 2018-07-25 11 LaurierSt./ 11, rue Laurier Client Reference No. - N° de référence du client Place du Portage, Phase III 20190055 Core 0B2 / Noyau 0B2 Gatineau GETS Reference No. - N° de référence de SEAG PW-$$FK-292-75171 Québec K1A 0S5 File No. - N° de dossier CCC No./N° CCC - FMS No./N° VME Bid Fax: (819) 997-9776 fk292.EJ196-190055 Solicitation Closes - L'invitation prend fin Time Zone Fuseau horaire at - à 02:00 PM Eastern Daylight Saving REQUEST FOR PROPOSAL on - le 2018-09-05 Time EDT DEMANDE DE PROPOSITION F.O.B. - F.A.B. Proposal To: Public Works and Government Services Canada Plant-Usine: Destination: Other-Autre: We hereby offer to sell to Her Majesty the Queen in right Address Enquiries to: - Adresser toutes questions à: Buyer Id - Id de l'acheteur of Canada, in accordance with the terms and conditions Mirza, Bushra fk292 set out herein, referred to herein or attached hereto, the Telephone No. - N° de téléphone FAX No. - N° de FAX goods, services, and construction listed herein and on any (873) 469-3186 ( ) (819) 956-5227 attached sheets at the price(s) set out therefor. Destination - of Goods, Services, and Construction: Proposition aux: Travaux Publics et Services Destination - des biens, services et construction: Gouvernementaux Canada See Herein Nous offrons par la présente de vendre à Sa Majesté la Reine du chef du Canada, aux conditions énoncées ou Précisé dans les présentes incluses par référence dans la présente et aux annexes ci-jointes, les biens, services et construction énumérés ici sur toute feuille ci-annexée, au(x) prix indiqué(s). Comments - Commentaires "THIS DOCUMENT CONTAINS A SECURITY REQUIREMENT" "CE DOCUMENT CONTIENT UNE CONDITION DE SECURITÉ" Instructions: See Herein Instructions: Voir aux présentes Vendor/Firm Name and Address Raison sociale et adresse du fournisseur/de l'entrepreneur Delivery Required - Livraison exigée Delivery Offered - Livraison proposée See Herein Vendor/Firm Name and Address Raison sociale et adresse du fournisseur/de l'entrepreneur Telephone No. - N° de téléphone Issuing Office - Bureau de distribution Facsimile No. - N° de télécopieur Maintenance & Professional Consulting Services Division Name and title of person authorized to sign on behalf of Vendor/Firm (FK) (type or print) 11 Laurier St./ 11, rue Laurier 3C2, Place du Portage, Phase III Nom et titre de la personne autorisée à signer au nom du fournisseur/ Gatineau de l'entrepreneur (taper ou écrire en caractères d'imprimerie) Québec K1A 0S5 Signature Date Page 1 of - de 1 Solicitation No. - N° de l’invitation Amd. No. - N° de la modif. Buyer ID - Id de l'acheteur EJ196-190055/A fk292 Client Ref. No. - N° de réf. du client File No. - N° du dossier CCC No./N° CCC - FMS No./N° VME 20190055 fk292.EJ196-190055 TABLE OF CONTENTS PART 1 - GENERAL INFORMATION 1.1 Introduction 1.2 Summary 1.3 Debriefings PART 2 - BIDDER INSTRUCTIONS 2.1 Standard Instructions, Clauses and Conditions 2.2 Submission of Bids 2.3 Former Public Servant 2.4 Enquiries - Bid Solicitation 2.5 Applicable Laws 2.6 Mandatory Site Visit 2.7 Ontario Labour Legislation - Bid 2.8 Additional Building Information PART 3 - BID PREPARATION INSTRUCTIONS 3.1 Bid Preparation Instructions Section I: Technical Bid Section II: Financial Bid Section III: Certifications Section IV: Additional Information PART 4 - EVALUATION PROCEDURES AND BASIS OF SELECTION 4.1 Evaluation Procedures 4.2 Basis of Selection PART 5 - CERTIFICATIONS AND ADDITIONAL INFORMATION 5.1 Certificates Required with the Bid 5.2 Certifications Precedent to Contract Award and Additional Information 5.3 Additional Certificates Precedent to Contract Award PART 6 - SECURITY REQUIREMENT 6.1 Security Requirements 6.2 Employee Information for Security PART 7 - RESULTING CONTRACT CLAUSES 7.1 Statement of Work 7.2 Standard Clauses and Conditions 7.3 Security Requirements 7.4 Term of Contract 7.5 Authorities 7.6 Proactive Disclosure of Contracts with Former Public Servants 7.7 Payment 7.8 Invoicing Instructions - Maintenance Services 7.9 Certifications 7.10 Applicable Laws 7.11 Priority of Documents 7.12 SACC Manual Clauses 7.13 Insurance Requirements 7.14 Contract Financial Security 7.15 Cellular Phones and / or Pagers 7.16 Canadian Forces Site Regulations 7.17 Pre-commencement Meeting 1 Solicitation No. - N° de l’invitation Amd. No. - N° de la modif. Buyer ID - Id de l'acheteur EJ196-190055/A fk292 Client Ref. No. - N° de réf. du client File No. - N° du dossier CCC No./N° CCC - FMS No./N° VME 20190055 fk292.EJ196-190055 List of Appendices: Appendix "A" Scheduled Cleaning Operations (attached to Appendix "B") Appendix "B" Statement of Work Appendix "C" Security Requirements Check List (SRCL) Appendix "D" Additional Building Information Appendix "E" Information on Incumbent Employees Appendix “F” Federal Contractors Program for Employment Equity -Certification Appendix "G" Collective Agreement Appendix "H” Complete List of Names of all individuals who are currently Directors of the Bidder. Appendix “I” Electronic Payments Request for PWGSC Suppliers 2 Solicitation No. - N° de l’invitation Amd. No. - N° de la modif. Buyer ID - Id de l'acheteur EJ196-190055/A fk292 Client Ref. No. - N° de réf. du client File No. - N° du dossier CCC No./N° CCC - FMS No./N° VME 20190055 fk292.EJ196-190055 PART 1 - GENERAL INFORMATION 1.1 Introduction The bid solicitation is divided into seven parts plus attachments and appendices, as follows: Part 1 General Information: provides a general description of the requirement; Part 2 Bidder Instructions: provides the instructions, clauses and conditions applicable to the bid solicitation; Part 3 Bid Preparation Instructions: provides Bidders with instructions on how to prepare their bid; Part 4 Evaluation Procedures and Basis of Selection: indicates how the evaluation will be conducted, the evaluation criteria that must be addressed in the bid, and the basis of selection; Part 5 Certifications: includes the certifications to be provided; Part 6 Security Requirement; includes specific requirements that must be addressed by Bidders; and Part 7 Resulting Contract Clauses: includes the clauses and conditions that will apply to any resulting contract. The Appendices include: Appendix "A" Scheduled Cleaning Operations (attached to Appendix "B") Appendix "B" Statement of Work Appendix "C" Security Requirements Check List (SRCL) Appendix "D" Additional Building Information Appendix "E" Information on Incumbent Employees Appendix “F” Federal Contractors Program for Employment Equity -Certification Appendix "G" Collective Agreement Appendix "H” Complete List of Names of all individuals who are currently Directors of the Bidder. Appendix “I” Electronic Payments Request for PWGSC Suppliers 1.2 Summary 1.2.1 To provide Janitorial Services including all labour, material and equipment for Public Works and Government Services Canada (PWGSC), for the buildings of National Defence located at the Canadian Forces Bases (CFB) Uplands, Dow’s Lake and Beechwood Cemetery, Ottawa, Ontario, Canada. The services must be provided in accordance with the Statement of Work EJ196- 190055 attached at Appendix "B". 1.2.2 The period of any resulting Contract will be for a period of two (2) year(s) plus up to three (3) additional consecutive twelve (12) month periods, under the same conditions. Canada may exercise this option at any time by sending a written notice to the Contractor 60 days before the contract expiry date. The option may only be exercised by the Contracting Authority, and will be evidenced, for administrative purposes only, through a contract amendment. At the time to exercise option year 2 and option year 3, the rates in the Basis of Payment will be increased or decreased by multiplying the rates by the percentage change in “The Consumer Price Index”, major components, selected sub-groups and special aggregates, provinces, Whitehorse and Yellowknife, not seasonally adjusted” (“CPI”) for the appropriate province for the 12 month period ending two months before the expiration date of the current period of the contract (“period”). The CPI which will be used is published in Statistics Canada Catalogue no. 3 Solicitation No. - N° de l’invitation Amd. No. - N° de la modif. Buyer ID - Id de l'acheteur EJ196-190055/A fk292 Client Ref. No. - N° de réf. du client File No. - N° du dossier CCC No./N° CCC - FMS No./N° VME 20190055 fk292.EJ196-190055 62-001-X, tables 9-1 to 9-12, for the appropriate province all-items CPI of the period as described above. Consumer Price Index for Canada is published by Statistics Canada and is available at: http://www.statcan.gc.ca/dai-quo/ind1-eng.htm 1.2.3 There are security requirements associated with this requirement. For additional information, consult Part 6 - Security Requirement, and Part 7 - Resulting Contract Clauses. For more information on personnel and organization security screening or security clauses, Bidders should refer to the Contract Security Program of Public Works and Government Services Canada (http://www.tpsgc-pwgsc.gc.ca/esc-src/introduction-eng.html ) website. 1.2.4 The requirement is subject to the provisions of the World Trade Organization Agreement on Government Procurement (WTO-AGP), the North American Free Trade Agreement (NAFTA), the Canada-European Union Comprehensive Economic and Trade Agreement (CETA) and the Canadian Free Trade Agreement (CFTA). 1.2.5 There is a mandatory site visit associated with this requirement. Consult Part 2 - Bidder Instructions. 1.3 Debriefings Bidders may request a debriefing on the results of the bid solicitation process. Bidders should make the request to the Contracting Authority within 15 working days from receipt of the results of the bid solicitation process. The debriefing may be in writing, by telephone or in person.