CITY OF KIMBERLEY AGENDA FOR THE OPERATIONS COMMITTEE MEETING TO BE HELD ON FEBRUARY 5, 2014 IN THE COUNCIL CHAMBER, CITY HALL AT 08:40 A.M. Page ADDITION OF LATE ITEMS ADOPTION OF AGENDA PARKS AND RECREATION – COUNCILLOR OAKLEY PUBLIC WORKS AND UTILITIES – COUNCILLOR HOGLUND 3 - 4 1. 2014 F150 Pickup 4x4 Supercab Truck THAT the Committee recommends to Council that the City purchase the 2014 F150 Pickup 4x4 Supercab Truck, from Melody Motors., Kimberley BC in the amount of $25,487.00 plus applicable taxes. 2014 F150 Pick up 4x4 Supercab Truck (RPT - 0095) - Pdf 5 - 6 2. 2014 Skid Steer THAT the Committee recommends to Council that the City purchase the 2014 Skid Steer, from Cervus Equipment., Cranbrook BC in the amount of $32,000.00 plus applicable taxes. Skid Steer (RPT - 0092) - Pdf 7 - 8 3. 2014 Tandem Axle Truck Box THAT the Committee recommends to Council that the City purchase the 2014 Tandem Axle Truck Box, from Work Truck West., Abbotsford BC in the amount of $17,100.00 plus applicable taxes. 2014 Tandem Axle Truck Box (RPT - 0091) - Pdf Agenda for the Operations Committee Wednesday, February 5, 2014 Page 2 of 107 9 - 10 4. Duck Race The Manager of Operations and Environment services recommends to meet with the Kimberley Helping Hands Food Bank Duck Race organizers to explain why the City will not be involved at this time. Output Document (RPT - 0090) - Pdf 11 - 97 5. Report on Watershed Forum January 27-29, 2014 Recommend that the Watersheds 2014 Readings and Research Package be received for information purposes. 2014 Watershed Forum (RPT - 0087) - Pdf HEALTH AND PROTECTION – COUNCILLOR GOODWIN 99 - 107 1. Call Rank Fire Fighter Condition of Employment THAT the Operation Committee support the 2014 Call Rank Fire Fighters Conditions of Employment through a Resolution of Council and that Council sign the Conditions of Employment which will be effective February 15th 2014. Output Document (RPT - 0089) - Html Call Rank Fire Fighter Condition of Employment (RPT - 0089) - Pdf ADJOURNMENT Page 3 of 107 CITY OF KIMBERLEY REPORT TO OPERATIONS COMMITTEE Item: RPT - 0095 FROM: Mike Fox DATE: February 3, 2014 SUBJECT: 2014 F150 Pickup 4x4 Supercab Truck MEETING: Operations Committee RECOMMENDATION THAT the Committee recommends to Council that the City purchase the 2014 F150 Pickup 4x4 Supercab Truck, from Melody Motors., Kimberley BC in the amount of $25,487.00 plus attachments or installation & applicable taxes. BACKGROUND Reason for Report: We are replacing the truck that has been approved through the capital budget. ANALYSIS Financial Implications: Cost of Equipment – Attachments 5% Tax Total Capital 2014 F150 Pickup 4x4 Or Installation Budget Supercab Truck $ 25,487.00 $3025.00 $1425.60 $29,937.60 $30,000.00 ATTACHMENTS 2014 F150 Pickup 4x4 Supercab Truck Submitted by: Original signed by Reviewed by: Original signed by Mike Fox Scott Sommerville Manager Operations & CAO Environment Services CITY OF KIMBERLEY REQUEST FOR QUOTATION SUMMARY PROJECT: 2014 F150 Pickup 4 x 4 Suprcab Truck DATE:Jan.31/2014 Total Quote Total Quote Received Quotations Excluding Taxes Including Taxes Comments Company #1 $25,487.00 $28,545.44 Local Dealer Vehicle is compatable with our fleet. Is within the Name: Melody Motors 5% Local Business Priciing. Address: Kimberley, B.C. Company #2 $24,797.00 $27,772.64 Lower Bid But not a local Dealer and Product is not anything we Name: Cranbrook Dodge currently have in our fleet. Address: Cranbrook B.C. Company #3 37,945.00 42,498.40 Highest Bid price. Name: Chalet Chev Address :Kimberley, B.C. Cha Page 4 of 107 Page 5 of 107 CITY OF KIMBERLEY REPORT TO OPERATIONS COMMITTEE Item: RPT - 0092 FROM: Mike Fox DATE: February 3, 2014 SUBJECT: 2014 Skid Steer MEETING: Operations Committee RECOMMENDATION THAT the Committee recommends to Council that the City purchase the 2014 Skid Steer, from Cervus Equipment., Cranbrook BC in the amount of $32,000.00 plus attachments or installation & applicable taxes. BACKGROUND Reason for Report: We are replacing the bobcat that has been approved through the capital budget. ANALYSIS Financial Implications: Cost of Equipment – Attachments 5% Tax Total Capital Skid Steer Or Installation Budget $ 32,000.00 $15,600.00 $2380.00 $49,980.00 $50,000.00 ATTACHMENTS 2014 Skid Steer Submitted by: Original signed by Reviewed by: Original signed by Mike Fox Scott Sommerville Manager, Operations & CAO Environment Services CITY OF KIMBERLEY REQUEST FOR QUOTATION SUMMARY PROJECT: 2014 Skid Steer DATE:Jan.31/2014 Total Quote Total Quote Received Quotations Excluding Taxes Including Taxes Comments Company #1 $32,000.00 $35,840.00 Preferred Dealer and best price. Name:Cervus Equipment Address:Cranbrook, B.C. Company #2 $34,200.00 $38,304.00 Second Place Bid Name: Volvo Address: Cranbrook B.C. Company #3 35,500.00 39,760.00 Third place Bid. Name: Finning Address :Cranbrook, B.C. Page 6 of 107 Page 7 of 107 CITY OF KIMBERLEY REPORT TO OPERATIONS COMMITTEE Item: RPT - 0091 FROM: Mike Fox DATE: February 3, 2014 SUBJECT: 2014 Tandem Axle Truck Box MEETING: Operations Committee RECOMMENDATION THAT the Committee recommends to Council that the City purchase the 2014 Tandem Axle Truck Box, from Work Truck West., Abbotsford BC in the amount of $17,100.00 plus attachments or installation & applicable taxes. BACKGROUND Reason for Report: We are replacing the truck box that has been approved through the capital budget. ANALYSIS Financial Implications: Cost of Equipment – Attachments 5% Tax Total Capital 2014 Tandem Axle Truck Box Or Installation Budget $ 17,100.00 $ 3500.00 $1030.00 $21,630.00 $30,000.00 ATTACHMENTS 2014 Tandem Axle Truck Box Submitted by: Original signed by Reviewed by: Original signed by Mike Fox Scott Sommerville Manager, Operations & CAO Environment Services CITY OF KIMBERLEY REQUEST FOR QUOTATION SUMMARY PROJECT: 2014 Tandem Axle Truck Box DATE:Jan.31/2014 Total Quote Total Quote Received Quotations Excluding Taxes Including Taxes Comments Company #1 $17,100.00 $19,152.00 Preferred Dealer and best price. Name:Work Truck West Address:Abbotsford B.C. Company #2 $18,870.00 $21,134.40 Second Place Bid Name: Freightliner Address: Cranbrook B.C. Company #3 Name: Address : Page 8 of 107 Page 9 of 107 CITY OF KIMBERLEY REPORT TO OPERATIONS COMMITTEE Item: RPT - 0090 FROM: Mike Fox DATE: February 3, 2014 SUBJECT: Duck Race MEETING: Operations Committee RECOMMENDATION The Manager of Operations and Environment services recommends to meet with the Kimberley Helping Hands Food Bank Duck Race organizers to explain why the City will not be involved at this time. BACKGROUND Reason for Report: The Kimberley Helping Hands Food Bank "Duck Race" fundraiser is held annually on July 1st, at the Civic Centre creek side parking lot in order to enable the event to accommodate as many people as possible. The race has been done in past by volunteer bases. With the loss of the volunteer bases for this event, the Duck Race organizers would like the City of Kimberley to provide a way of capturing the ducks in a safe manner in the same location and at the same time of year as it has been done in the past. The Duck Race organizers have also asked the City to find the volunteers needed to collect the ducks. This fundraiser is in support of the food bank and is one of their biggest fundraisers. Summary of Issue: From the Operation Departments point of view, there is too much risk in the way the ducks are collected, the time of year that the race is held (high water), as well as the location (steep banks). The Risk is unacceptable. Possible solutions would be to move the location or change the event date to correspond with lower water flow. The City of Kimberley does not solicit employees to volunteer for non-profit organization events. If an employee wishes to volunteer, they can do so on their own. The Operations Department has worked with organizations in the past to make sure an event is successful. The Operations Department can do this if risk is negotiable and council supports the funds. ANALYSIS Financial Implications: Depends on the role of City. Page 10 of 107 SUMMARY Possible options; 1. The City could take on the responsibility for this event 2. The City would have no involvement with this event 3. The City could meet with the organizers of the event to discuss a possible new location, a new event date or both, providing the event meets the risk mitigation requirements Submitted by: Original signed by Reviewed by: Original signed by Mike Fox Scott Sommerville Manager, Operations & CAO Environment Services Page 11 of 107 CITY OF KIMBERLEY REPORT TO OPERATIONS COMMITTEE Item: RPT - 0087 File: Watersheds 2014 Forum FROM: Mike Fox DATE: February 5, 2014 SUBJECT: Report on Watershed Forum January 27-29, 2014 MEETING: Operations Committee RECOMMENDATION Recommend that the Watersheds 2014 Readings and Research Package be received for information purposes. BACKGROUND Reason for Report: Update the Operations Committee on the Watershed conference and provide information for the conference. This research compilation document is a collection of existing recent research, reports and water management and planning tools developed by researchers, governments and water-focused organizations. SUMMARY It was noted at the conference that Kimberley's council was very progressive in its approach to watershed management. ATTACHMENTS Welcome Package and Readings and Research Package Submitted by: Original signed by Reviewed by: Original signed by Mike Fox Scott Sommerville Manager, Operations & CAO Environment Services Page 12 of 107 Watersheds 2014 Towards Watershed Governance in British Columbia and Beyond A forum for water practitioners, watershed groups, First Nations, and other decision-makers JANUAry 27–29, 2014 QUW’uTSUN’ CulTURAL AND CONFERENCE CENTRE DUNCAN, BRITISH COLUMBIA Welcome Package and Agenda #WATERSHEDS2014 Page 13 of 107 Welcome to Watersheds 2014! Welcome to Duncan, British Columbia and to Watersheds 2014: Towards Watershed Governance in B.C.