MINUTES OF THE ORDINARY MEETING OF THE COUNCIL OF THE SHIRE OF COOLAMON HELD IN THE COUNCIL CHAMBERS, COOLAMON ON THE 16TH MAY, 2019. Meeting commenced at 2.00pm. BUSINESS: In the absence of Clr John Seymour (Mayor), Clr Bruce Hutcheon (Deputy Mayor) acted as chair of the meeting. 1) Apologies 2) a. Confirmation of Minutes of the Meeting held 16th May, 2019. b. Matters arising out of Minutes. (Not elsewhere reported) 3) Correspondence a. Agenda A (Information Only) b. Agenda B 4) General Manager’s Report 4.1 General Manager’s Report 4.2 Executive Manager, Corporate & Community Services’ Report 4.3 Executive Manager, Engineering & Technical Services’ Report 4.4 Executive Manager, Development & Environmental Services’ Report 5) Recommendations of a Committee of a Whole Meeting held 16th May, 2019. 6) Reports: Delegates/Mayor/Councillors PRESENT: Clr Bruce Hutcheon, Clr Colin McKinnon, Clr David McCann, Clr Jeremy Crocker, Clr Alan White, Clr Kathy Maslin and Clr Steve Jones. STAFF: Tony Donoghue, General Manager; Courtney Armstrong, Executive Manager, Corporate & Community Services; Tony Kelly, Executive Manager, Engineering & Technical Services, Colby Farmer, Executive Manager, Development & Environmental Services; Samantha Jennings, Finance Manager. APOLOGIES: Clr John Seymour and Clr Kerrilee Logan. This is Page No. 1 of the Minutes of the Ordinary Meeting of the Council of the Shire of Coolamon held in the Council Chambers, Coolamon on the 16th May, 2019. ...................................................... DEPUTY MAYOR .................................................GENERAL MANAGER. MINUTES OF THE ORDINARY MEETING OF THE COUNCIL OF THE SHIRE OF COOLAMON HELD IN THE COUNCIL CHAMBERS, COOLAMON ON THE 16TH MAY, 2019. 1) APOLOGIES RESOLVED on the motion of Clr Jones and seconded by Clr Maslin that the apologies of Clr Seymour and Clr Logan be accepted. 84/05/2019 2a) CONFIRMATION OF MINUTES OF THE MEETING HELD 18th APRIL, 2019. RESOLVED on the motion of Clr McCann and seconded by Clr Crocker that the Minutes of the Meeting held 18th April, 2019 as circulated be confirmed and adopted. 85/05/2019 2b) MATTERS ARISING OUT OF THE MINUTES There were no matters arising out of the Minutes. ADJOURNMENT At this point Ben Lawson from Common threads spoke to his report on Asset management attached to (GM1). 3) CORRESPONDENCE AGENDA A (FOR INFORMATION ONLY) 1a) INFORMATION PAPERS The following papers have been distributed with Council’s supplementary material as being matters of information/interest to Councillors. If Councillors desire any further information on the matters distributed, then that can be raised with the General Manager. Attachment No. 1 1) REROC Newsletter for May 2019. This is Page No. 2 of the Minutes of the Ordinary Meeting of the Council of the Shire of Coolamon held in the Council Chambers, Coolamon on the 16th May, 2019. ...................................................... DEPUTY MAYOR .................................................GENERAL MANAGER. MINUTES OF THE ORDINARY MEETING OF THE COUNCIL OF THE SHIRE OF COOLAMON HELD IN THE COUNCIL CHAMBERS, COOLAMON ON THE 16TH MAY, 2019. 2a) ACTIVITY REPORTS 1) Operating Statistics of the Coolamon Shire Library for April 2019. 2) Community Development Officer’s Report for April 2019. 3) Tourism and Business Development Officer’s Report for April 2019. General Manager’s Note The above reports are operating reports only for use by Senior Staff. They are submitted to Council as part of Agenda A for information only. Attachment No. 2 RESOLVED on the motion of Clr McKinnon and seconded by Clr White that the Correspondence listed in Agenda A be received and noted. 86/05/2019 This is Page No. 3 of the Minutes of the Ordinary Meeting of the Council of the Shire of Coolamon held in the Council Chambers, Coolamon on the 16th May, 2019. ...................................................... DEPUTY MAYOR .................................................GENERAL MANAGER. MINUTES OF THE ORDINARY MEETING OF THE COUNCIL OF THE SHIRE OF COOLAMON HELD IN THE COUNCIL CHAMBERS, COOLAMON ON THE 16TH MAY, 2019. 4) GENERAL MANAGER’S REPORT 4.1 GENERAL MANAGER REPORTS GM1) ASSET MANAGEMENT (A.11-01, SC33) Council has contracted Ben Lawson to review Council’s Asset Management Programme and report on how Council are faring. The aim is to identify where Council are performing well and also highlight any areas of concern. The report has been attached for your reference. Attachment No. 3.1 Attachment No. 3.2 Ben will be in attendance on the day to speak to this report and answer any questions you may have. On the whole, the report indicates that we are currently managing our assets satisfactorily. The long term sustainability of Allawah needs to be managed, but this has been highlighted previously in reports to Council. Recommendation For Council information. RESOLVED on the motion of Clr Maslin and seconded by Clr McCann that the report be noted. 87/05/2019 GM2) LOCAL GOVERNMENT REMUNERATION TRIBUNAL (C.12-03, SC146) The Local Government Remuneration Tribunal has handed down its 2019 Annual Report and determination on the fees payable to Councillors and Mayors, awarding the maximum increase allowable of 2.5% - in line with the public sector wage cap. The increase takes effect on the 1st July, 2019. Recommendation For Council information. RESOLVED on the motion of Clr McKinnon and seconded by Clr Jones that the report be noted. 88/05/2019 This is Page No. 4 of the Minutes of the Ordinary Meeting of the Council of the Shire of Coolamon held in the Council Chambers, Coolamon on the 16th May, 2019. ...................................................... DEPUTY MAYOR .................................................GENERAL MANAGER. MINUTES OF THE ORDINARY MEETING OF THE COUNCIL OF THE SHIRE OF COOLAMON HELD IN THE COUNCIL CHAMBERS, COOLAMON ON THE 16TH MAY, 2019. GM3) LOCAL GOVERNMENT NSW – MEMBERSHIP (L.07-01, SC277) Council has received the information relating to Council’s annual membership as a Member of Local Government NSW. Included in this correspondence is information relating to the membership and what Councils will receive for their annual subscription. Local Government NSW is the industry body that represents all of Local Government in New South Wales. Its primary role is advocacy and support of Councils to undertake their work. A copy of the information is provided for your information. Attachment No. 4 It should be noted that the Chief Executive Officer, Tara McCarthy and the President Linda Scott have recently attended Council to meet with the Mayor, Councillors and the General Manager. Recommendation For Council information. RESOLVED on the motion of Clr Crocker and seconded by Clr McCann that Council continue its membership of LGNSW 89/05/2019 GM4) DROUGHT COMMUNITIES PROGRAMME (G.03-66, SC1136) Coolamon Shire Council was recently declared as a drought community. Attachment No. 5.1 The primary outcome of this declaration is that local farmers within the Coolamon Shire are now able to access government subsidies and grants for their farming operations. Such available subsidies relate to household financial support, concessional loans and financial counselling. A bi-product of this declaration is that Council are able to apply for projects up to the value of $1 Million that will enhance or support local communities in combating the effects of drought, primarily through providing employment and/or supporting communities in the region. Attachment No. 5.2 Any projects that are to be submitted are expected to meet, and will be assessed, on at least one of the following: How the project is expected to lead to the employment of locals and over what period of time they are expected to be employed. This is Page No. 5 of the Minutes of the Ordinary Meeting of the Council of the Shire of Coolamon held in the Council Chambers, Coolamon on the 16th May, 2019. ...................................................... DEPUTY MAYOR .................................................GENERAL MANAGER. MINUTES OF THE ORDINARY MEETING OF THE COUNCIL OF THE SHIRE OF COOLAMON HELD IN THE COUNCIL CHAMBERS, COOLAMON ON THE 16TH MAY, 2019. The extent to which farmers or farm labourers/staff/contractors are expected to be employed. The employment expected to be created beyond the immediate construction phase of the project into the longer term. The indirect employment expected to be created through the potential flow on effects to local business, suppliers, and services. The project is expected to contribute to the economic activity of communities/regions. Local businesses, supplies and services are expected to be used. Project will encourage investment, business activity and other economic benefits. The project is expected to lead to the retention of businesses, services and facilities. Benefits delivered such as increased tourism, increased trade for local businesses, improved services resulting from enhanced facilities. The number of people expected to benefit from the project. In addition, there is criteria around what is ineligible and this is as follows: Payment of salaries/wages to existing staff or contractors Computer software and hardware Councils core or business as usual, which are funded by rates or other rant funds Purchase of land/vehicles Undertaking studies or investigations Development of private or commercial ventures, including licensed areas of registered clubs Projects must be a minimum of $25,000 and there will be a time restriction on this work, being completed. At this