CITY OF SILVERTON CITY COUNCIL MEETING AGENDA Silverton Community Center – Council Chambers – 421 South Water St. Americans with Disabilities Act – The City of Silverton intends to comply with the A.D.A. The meeting location is accessible to individuals needing special accommodations such as a sign language interpreter, headphones, or other special accommodations for the hearing impaired. To participate, please contact the City Clerk at 503- 874-2216 at least 48 hours prior to the meeting. A copy of the packet and materials, not privileged information under Executive Session Meetings Law, are available for review Monday through Friday 8:00 am to 5:00 pm in the City Manager’s Office at the Silverton City Hall, located at 306 South Water Street. All documents will be available on our website at www.silverton.or.us. Monday, April 3, 2017, 6:15 PM I. OPENING CEREMONIES – Call To Order, Pledge Of Allegiance & Roll Call II. APPROVAL OF MINUTES – Minutes from the Special Meeting held February 27, 2017 and the Regular Meeting held March 6, 2017. III. OATHS OF OFFICE/PUBLIC RECOGNITION 3.1 Proclamation – Child Abuse Prevention Month IV. PUBLIC COMMENT – This is a business meeting of the City Council. The City values and welcomes public input. Please address the Council as a whole and not individual Council Members. Do not address Staff or members of the audience. Council action on items brought up in Public Comment is limited by the Open Meeting Law. The Council may direct Staff to study the matter and reschedule for further consideration at a later date. Items on the agenda will not be heard or discussed during Public Comment, but will be accepted at that place on the Agenda. Individuals are limited to three (3) minutes. V. SCHEDULED PRESENTATIONS – 5.1 Chamber Of Commerce Monthly Report 5.2 Tobacco Policy Feasibility Assessment – Marion County Health Department 5.3 City Council applicant presentations 5.4 Public comment regarding City Council applicant presentations VI. PUBLIC HEARING – None Scheduled VII. CONSENT AGENDA – 7.1 Resolution No. 17-16 – A resolution adopting the FY 17-18 City Council Goals 7.2 Resolution No. 17-17 – A Resolution To Transfer Funds To Cover Costs Associated With Roadway Preparation Work Necessary for 2017 Slurry Seal Project 7.3 Resolution No. 17-18 – A Resolution To Transfer Funds To Purchase Hydrated Lime For The Wastewater Treatment Plant and Cover Additional Costs Related to the UV System Replacement 7.4 Resolution No. 17-19 – A resolution ratifying the termination of the Purchase and Sale Agreement with Stumptown Properties, LLC 1 VIII. DISCUSSION/ACTION ITEMS – 8.1 Ordinance No. 17-06 – An Ordinance of the Silverton City Council amending Silverton Municipal Code; Title 3, Chapter 3.15 to align the chapter’s terms with Oregon Department Of Revenue collection of tax and declaring an emergency 8.2 Special Event Application Request by the Oregon Garden 8.3 Discussion of the Silverton City Council applicants and selection of finalists for April 17, 2017 interviews IX. APPOINTMENTS TO COMMITTEES AND ADVISORY GROUPS – None Scheduled X. COUNCIL DISCUSSION – 10.1 City Manager Update 10.2 Council Communications XI. EXECUTIVE SESSION – None Scheduled XII. ADJOURNMENT – 2 1 CITY OF SILVERTON 2 CITY COUNCIL MINUTES 3 Silverton Community Center – Council Chambers – 421 South Water St. 4 5 February 27, 2017, 5:45 p.m. 6 7 OPENING CEREMONIES – Call To Order, Pledge Of Allegiance & Roll Call 8 9 Council President Palmer called the Meeting to order at 5:45 p.m. 10 Present Absent 11 Mayor 12 Vacant 13 14 Council President 15 X Kyle Palmer 16 17 X Jim Sears 18 19 X Matt Plummer 20 21 X Dana Smith 22 23 X Laurie Carter 24 X Jason Freilinger 25 26 27 Staff Present: 28 City Manager, Christy Wurster and City Clerk, Lisa Figueroa 29 30 I. Discussion on filling the City Council vacancy and appointment of a new Mayor 31 32 City Manager Christy Wurster, provided the staff report. She noted former Mayor Rick Lewis tendered his 33 resignation on February 23, 2017 following his appointment as State Representative House District 18. 34 She said a copy of his letter is included in the packet. She said the Council must now determine how to fill 35 the vacant Mayor position as well as the open seat on the Council. She indicated the process to fill the 36 vacancy is outlined under Chapter 7; Sections 32 and 33 of the City Charter. She listed the options 37 available to the Council, and recommended the Council appoint a Mayor from the remaining Council 38 members, appoint a Council president, and then hold an open recruitment process for the vacant seat. 39 She indicated that staff is prepared to swear-in the Mayor tonight if one is selected. 40 41 City Manager Wurster noted two e-mails were received from citizens, one from Ken Hector, who is 42 interested in filling the vacancy; and the other one from Sarah Reif, recommending Jaime Fuhrman to fill 43 the vacancy. 44 45 Councilor Freilinger agreed with the City Manager’s recommendation in appointing the Mayor. Councilor 46 Freilinger moved to appoint Kyle Palmer as Mayor. Councilor Smith seconded the motion. 47 48 Councilor Carter said she was going to recommend going to the election but since the Charter specifies 49 they appoint a Mayor among themselves she is ok with the recommendation. Councilor Sears asked for a 50 clarification on the process. There was discussion on the process. 51 52 Following discussion Councilor Freilinger withdrew his motion. 53 February 27, 2016 City of Silverton City Council Meeting Minutes Page 1 of 3 1 Councilor Freilinger moved to follow a process as set; to elect a Mayor from within the Council, then host 2 an opening to the public for 30 days to look for a replacement Council person who meets the minimum 3 criteria. Councilor Sears seconded the motion. 4 5 Councilor Smith suggested amending the motion to elect a Council President from within the Council if 6 required. 7 8 Councilor Freilinger moved to follow a process as set; to elect a Mayor from within the Council, and then 9 elect a Council President from within the Council if required, and then post a position to the public for 30 10 days, requiring them to meet the minimum requirements, and allowing the entire Council to be engaged in 11 the process of selecting a replacement. Councilor Sears seconded the motion and it carried as follows: 12 13 Aye: Jim Sears 14 Jason Freilinger 15 Dana Smith 16 Kyle Palmer 17 Laurie Carter 18 Matt Plummer 19 Nay: None 20 21 Councilor Freilinger moved to appoint Kyle Palmer as Mayor. Councilor Sears seconded the motion and it 22 carried as follows: 23 24 Aye: Jim Sears 25 Jason Freilinger 26 Dana Smith 27 Kyle Palmer 28 Laurie Carter 29 Matt Plummer 30 Nay: None 31 32 Councilor Carter moved to appoint herself as Council President. 33 34 Council President Palmer nominated Councilor Freilinger as Council President. 35 36 Following discussion the vote to elect Councilor Freilinger as Council President carried as follows: 37 38 Aye: Jim Sears 39 Jason Freilinger 40 Dana Smith 41 Kyle Palmer 42 Matt Plummer 43 Nay: Laurie Carter 44 45 There was further deliberation, and Councilor Freilinger moved to post the opening through the media 46 about the vacancy on City Council to expire on March 24, 2017 and to hold interviews on April 3, 2017. 47 Councilor Smith seconded the motion. 48 49 Councilor Sears expressed concern that the Council just approved a recruitment process for 30 days and 50 questioned whether it should be changed. The Council deliberated the issue and City Manager Wurster 51 stated there would be sufficient time to post the recruitment for 30 days. Following discussion, the 52 Council amended the motion to post the recruitment for thirty days and the motion carried as follows: 53 54 Aye: Jim Sears 55 Jason Freilinger 56 Dana Smith February 27, 2016 City of Silverton City Council Meeting Minutes Page 2 of 3 1 Kyle Palmer 2 Laurie Carter 3 Matt Plummer 4 Nay: None 5 6 City Clerk, Lisa Figueroa conducted the Oath of Office for Mayor Palmer. 7 8 Mayor Palmer thanked the Council for their support in electing him as Mayor and he thanked former 9 Mayor Lewis. 10 11 I. Adjournment 12 13 The Meeting adjourned at 6:04 p.m. 14 15 Respectfully Submitted By: 16 17 18 19 /s/Lisa Figueroa, 20 Silverton City Clerk February 27, 2016 City of Silverton City Council Meeting Minutes Page 3 of 3 1 CITY OF SILVERTON 2 CITY COUNCIL MINUTES 3 Silverton Community Center – Council Chambers – 421 South Water St. 4 5 MONDAY, March 6, 2017, 7:00 PM 6 7 I. OPENING CEREMONIES – Call To Order, Pledge Of Allegiance & Roll Call 8 9 Mayor Lewis called the Meeting to order at 7:03 p.m. 10 Present Absent 11 Mayor 12 X Kyle Palmer 13 14 Council President 15 X Jason Freilinger 16 17 X Jim Sears 18 19 X Matt Plummer 20 21 X Dana Smith 22 23 X Laurie Carter 24 Vacant 25 26 27 Staff Present: 28 City Manager, Christy Wurster; Chief of Police, Jeff Fossholm; Public Works Director, Christian Saxe; 29 Community Development Director, Jason Gottgetreu; and City Clerk, Lisa Figueroa 30 31 II. APPROVAL OF MINUTES 32 33 Councilor Carter moved to approve the minutes from the Regular Meeting held February 6, 2017. 34 Councilor Plummer seconded the motion. 35 36 Councilor Smith suggested a clarification on page 3 of 12 on line 51.