REQUEST FOR PROPOSALS FOR Contract: NR-STRUCT-DES - Design Services and Design Services During Construction for North River Wastewater Treatment Plant Structural Improvements Project PIN: 82617WP01396 TABLE OF CONTENTS: SECTION I TIMETABLE SECTION II SUMMARY OF THE REQUEST FOR PROPOSALS SECTION III PROJECT DESCRIPTION SECTION IV FORMAT AND CONTENT OF THE PROPOSAL SECTION V PROPOSAL EVALUATION AND CONTRACT AWARD PROCEDURES SECTION VI GENERAL INFORMATION TO PROPOSERS ATTACHMENT A: PROPOSAL COVER LETTER FORM ATTACHMENT B: PRICE PROPOSAL FORM ATTACHMENT C: ACKNOWLEDGMENT OF ADDENDA FORM ATTACHMENT D: DOING BUSINESS DATA FORM ATTACHMENT E: DOING BUSINESS FREQUENTLY ASKED QUESTIONS ATTACHMENT F: SCOPE OF SERVICES FOR DESIGN SERVICES ATTACHMENT G: CORE PROGRAM PERFORMANCE STANDARDS ATTACHMENT H: ENTERPRISE PROJECT MANAGEMENT INFORMATION SYSTEM (e-PMIS) ATTACHMENT I: IRAN DIVESTMENT ACT COMPLIANCE RIDER ATTACHMENT J: SUBCONTRACTING COMPLIANCE NOTICE ATTACHMENT K: WHISTLEBLOWER PROTECTION EXPANSION ACT RIDER ATTACHMENT L: HIRING AND EMPLOYMENT RIDER-HIRENYC & REPORTING REQUIREMENTS ATTACHMENT M: PAID SICK LEAVE LAW CONTRACT RIDER ATTACHMENT N: NOTICE TO ALL PROSPECTIVE CONTRACTORS: NEW YORK STATE M/WBE REQUIREMENTS FOR STATE FUNDED (SRF) PROJECTS ATTACHMENT O: 2016 CWSRF INTENDED USE PLAN APPENDIX A GENERAL PROVISIONS AUTHORIZED DEP CONTACT PERSON: Proposers are advised that the Authorized DEP Contact Person for all matters concerning this Request for Proposals is: NAME: Jeanne Schreiber TITLE: Professional Services Contract Liaison ADDRESS: 59-17 Junction Blvd, 17th Floor Flushing, NY 11373 E-Mail Address: [email protected] 1 NR-STRUCT-DES RFP 12/14/2016 SECTION I – TIMETABLE A. Release Date of the Request for Proposals: March 14, 2017 All questions and requests for additional information concerning this RFP should be directed to Jeanne Schreiber, the Authorized DEP Contact Person, at: E-Mail Address: [email protected] Last day to submit questions regarding this RFP will be no later than close of business on: April 14, 2017 B. Pre-Proposal Conference: Date: March 16, 2017 Time: 2:00 P.M. Location: DEP, 59-17 Junction Blvd, 6fl Lecture Room, Flushing, NY 11373. Attendance at the Pre-proposal Conference is not mandatory but recommended. Please limit attendance to no more than one person from each firm due to room constraints. C. Site Visit: Date: March 20, 2017 Time: 2:00 P.M. Location: North River WWTP – Administration Building Conference Room. 725 W 135th Street, New York, NY 10031 D. Proposal Due Date and Time and Location: Date: April 28, 2017 Time: 4:00 P.M. Location: Proposals shall be submitted to: Debra Butlien, Deputy Agency Chief Contracting Officer NYC Department of Environmental Protection 59-17 Junction Boulevard, 17th Floor Bid Room Flushing, New York 11373 *Bid Room hours: 8:30 AM – 4:30 PM. Note: Proposals may be submitted early during Bid Room hours prior to Due Date and Time. E-mailed or faxed proposals will not be accepted. Proposals received at this location after the Proposal Due Date and Time are late and shall not be accepted, except as provided under the City of New York’s Procurement Policy Board Rules. The City of New York (“the City”) Department of Environmental Protection (“DEP”) will consider requests made, in advance of the Proposal Due Date, to the Authorized DEP Contact Person to extend the Proposal Due Date and Time prescribed above. However, unless DEP issues a written addendum to the RFP which extends the Proposal Due Date and Time for all proposers, the Proposal Due Date and Time prescribed above shall remain in effect. E. Anticipated Contract Start Date: September 30, 2017 F. Anticipated Procurement Milestones (for planning purposes only): 2 NR-STRUCT-DES RFP 12/14/2016 Proposal Due Date: April 28, 2017 Contract Negotiations Complete: June 2017 Public Hearing for Proposed Award: July 2017 Contract Start: September 30, 2017 Proposers are advised that in order to complete this procurement in accordance with the anticipated schedule, proposers may be required to be present for oral presentations on one week’s notice. 3 NR-STRUCT-DES RFP 12/14/2016 SECTION II - SUMMARY OF THE REQUEST FOR PROPOSALS A. Purpose of RFP The purpose of this Request for Proposals (“RFP”) is to solicit proposals from qualified firms to provide design services and design services during construction for the New York City Department of Environmental Protection (“DEP”). The general scope of work for contract NR- STRUCT-DES involves extensive site investigations and assessment for the repairs of various structural components at the North River Wastewater Treatment Plant. For the purpose of this RFP, one proposal shall be submitted that includes site-specific technical approaches. B. Anticipated Contract Term It is anticipated that the term of the contract awarded from this RFP will be for 4032 consecutive calendar days. C. Anticipated Payment Structure It is anticipated that the payment structure of the contract awarded from this RFP will be Lump Sum for Task 2 and Cost – Plus – Overhead – Plus – Fee for Task 3, Task 4, Task 5, and Task 6. Payment structure for Task 1 will be Lump Sum included in the Facility Planning phase and Cost – Plus – Overhead – Plus – Fee included in the Design, Construction Procurement, Construction, and Close Out phases. DEP will consider proposals to structure payments in a different manner and reserves the right to select any payment structure that is in the City’s best interest, including performance-based payment plans. D. Minimum Qualification Requirements Proposers must be authorized to practice engineering in the State of New York. A copy of the proposer’s “Certificate of Authorization to provide Professional Engineering Services in New York State” issued by the New York State Education Department, Office of the Professions, must be included with the proposal. Proposals that fail to include the “Certificate of Authorization” may be deemed non-responsive. Proposers must also submit proof of licensure for those key personnel practicing engineering in the State of New York. Firms that fail to submit proof of licensure for its key personnel to practice engineering in the State of New York may be deemed non-responsive. Key personnel include the Project Director, Project Manager, Task Manager, Lead Civil Engineer, Lead Structural Engineer, Lead Materials/Corrosion Engineer, Lead Ocean Engineer, and Lead Geotechnical Engineer. Proposers are advised that meeting the minimum qualifications stated herein does not guarantee that a proposal is responsive nor does it preclude DEP from requesting copies of appropriate licenses required by law for other personnel proposed in response to this RFP. 4 NR-STRUCT-DES RFP 12/14/2016 E. Exclusion from Participation from this RFP Potential proposers are advised that the firm(s) awarded contracts from this NR-STRUCT- DES RFP are not eligible to be awarded any contract or to participate as a subconsultant in connection with the subsequent Construction Management Services RFP contemplated in the future in connection with this Project. F. Participation By Minority-Owned And Women-Owned Business Enterprises In City Procurement This RFP is subject to Federal and State Minority and Women-owned Business Enterprise (“MWBE”) laws and regulations. The selected contractor will be required to make documented good faith efforts to utilize at least twenty percent (20%) of the dollar value of the contract for combined utilization of Minority Business Enterprises (“MBEs”) and Women-owned Business Enterprises (“WBEs”). All MBE/WBE firms must be certified by the Empire State Development Corporation, Division of Minority and Women’s Business Development. Proposers are directed to www.esd.ny.gov/mwbe/html for a list of certified firms. Attachment N contains the full requirements for the MWBE program applicable to this solicitation. Attachment N will be included in and be made part of the contract. Proposers are advised that United States Environmental Protection Agency (“EPA”) forms 6100-3 and 6100-4 should be included with the cost proposal submitted for this RFP. Forms 6100-3 and 6100-4 are included in Attachment N. Failure to attain the MBE/WBE goals or demonstrate good faith efforts to do so may subject the vendor to sanctions. Note: As fully explained in the Notice to Prospective Contracts—part of Attachment N— if you are planning to file a request for waiver of the Target Subcontracting Percentage, the waiver request must be submitted to DEP at least seven days prior to the proposal due date and time in order to be considered. G. Access to DEP Information and Materials: A library of documents has been established for this Project in the Bid Room located on the 17th floor at 59-17 Junction Boulevard, Flushing, NY 11368. Access to the documents is subject to availability and must be scheduled at least two (2) business days ahead of time. The hours of operation for the Bid Room are 8:30AM – 4:30 PM, Monday through Friday. Please call (718) 595-3265 to make an appointment. All individuals must show proper identification and sign in/out in a log book. In addition, all persons will be required to sign a confidentiality agreement prior to accessing the documents. Copies of documents will be provided (electronically), but no one will be permitted to remove materials or otherwise reproduce materials in the library. Materials will be available until 4:00 PM on the submission due date. NOTE: Please take notice that these documents will be provided for prospective 5 NR-STRUCT-DES RFP 12/14/2016