General Government Committee Revised Agenda Date: January 4, 2021 Time: 9:30 a.m. Location: Council Members (in Chambers or MS Teams) | Members of the Public (MS Teams) Inquiries & Accommodations: For inquiries about this agenda, or to make arrangements for accessibility accommodations for persons attending, please contact: Lindsey Patenaude, Committee Coordinator, at 905-623-3379, ext. 2106 or by email at [email protected]. Alternate Format: If this information is required in an alternate format, please contact the Accessibility Coordinator, at 905-623-3379 ext. 2131. Audio/Video Record: The Municipality of Clarington makes an audio and/or video record of General Government Committee meetings. If you make a delegation or presentation at a General Government Committee meeting, the Municipality will be recording you and will make the recording public by on the Municipality’s website, www.clarington.net/calendar Noon Recess: Please be advised that, as per the Municipality of Clarington’s Procedural By-law, this meeting will recess at 12:00 noon, for a one hour lunch break, unless otherwise determined by the Committee. Cell Phones: Please ensure all cell phones, mobile and other electronic devices are turned off or placed on non-audible mode during the meeting. Copies of Reports are available at www.clarington.net/archive *Late Item added after the Agenda was published. Pages 1. Call to Order 2. Land Acknowledgement Statement 3. New Business – Introduction Members of Committee are encouraged to provide the Clerk’s Department, in advance of the meeting, a copy of any motion the Member is intending to introduce, (preferably electronic) such that staff could have sufficient time to share the motion with all Members prior to the meeting. 4. Adopt the Agenda 5. Declaration of Interest 6. Announcements 7. Adoption of Minutes of Previous Meeting 7.1. Minutes of a Regular Meeting of November 30, 2020 6 8. Delegations No Delegations 9. Communications – Receive for Information 9.1. Memo from Stephen Brake, Director of Public Works, Regarding North 28 Bowmanville Dog Park 9.2. Memo from Stephen Brake, Director of Public Works, Regarding 37 Granville Dr. / William Ingles Dr. – Courtice – Three Way Stop Control Investigation 9.3. Minutes of the Newcastle Business Improvement Area dated December 41 10, 2020 *9.4. Minutes from the Tyrone Community Hall Board dated September 10, 44 2020, October 21, 2020, and November 18, 2020 *9.5. Minutes from the Newcastle Village Community Hall Board dated 50 November 17, 2020 and December 15, 2020 Page 2 *9.6. Ralph Walton, Regional Clerk/Director of Legislative Services, Regarding 55 2021 Interim Regional Tax Levy Link to Report 2020-F-23 Link to By-law 56-2020 *9.7. Isabel Grace, Superintendent of Business and Finance, Peterborough 56 Victoria Northumberland and Clarington Catholic District School Board, Regarding Notice of Passing of an Education Development Charges By- law (By-law for the Imposition of Education Development Changes available upon request) 10. Communications – Direction 10.1. Memo from Stephen Brake, Director of Public Works, Regarding Public 58 Access Via Stairs to Municipal Property East of Mearns at Longworth Avenue (Motion for Direction) 10.2. Memo from Stephen Brake, Director of Public Works, Regarding 60 Sidewalk on Main St., Orono (Motion for Direction) *10.3. Memo from June Gallagher, Municipal Clerk, Regarding Clarington ActiveTransportation and Safe Roads Advisory Committee – Extension of Term 10.4. Sue Bernardi, CMO BA, MPS Team Leader, Municipality of Port Hope, 62 Regarding the Transfer of Low Radioactive Waste Material from Port Granby Site to Port Hope Long-Term Waste Management Facility (Confidential Memo from Ron Albright, Former Manager of Infrastructure, Regarding Port Granby Low Level Waste Facility – Disposal of Wastewater Treatment Plant Residual Waste Distributed Under Separate Cover) (Proposed Motion Attached) *10.5. Confidential Memo from Faye Langmaid, Acting Director of Planning and Development Services, Regarding Potential Acquisition, Future Works Yard (That Staff be directed to take the necessary steps as recommended in the Memo) Page 3 11. Presentations 11.1. Jack Ammendolia, Managing Partner and Director, Education, and Robert J. Williams, Ph.D., Public Affairs Consultant, Watson & Associates Economists Ltd., Regarding Report LGS-002-21 Ward Boundary Review - Final Report 12. Public Works Department Reports 12.1. PWD-001-21 Proposed Amendment to By-law 2014-059, being a By-law 65 to Regulate Traffic and Parking on Highways, Private Property and Municipal Property 12.2. PWD-002-21 Contracted Winter Control Services 149 12.3. PWD-003-21 Stuart Park Tennis Courts 154 13. Emergency and Fire Services Department Reports No Reports. 14. Community Services Department Reports No Reports. 15. Legislative Services Department Reports 15.1. LGS-001-21 City of Oshawa Licensing of Payday Loan Establishments 167 15.2. LGS-002-21 Ward Boundary Review – Final Report 172 15.3. LGS-003-21 Appointments to the Energy from Waste – Waste 233 Management Advisory Committee 15.4. LGS-004-21 Fireworks Permitting 236 16. Financial Services Reports 16.1. FSD-001-21 Delegation of Authority to enter into Extension Agreements 239 to the Treasurer 16.2. FSD-002-21 Delegation of Authority - Section 357(1) (d.1) Sickness or 243 Extreme Poverty 17. CAO Office Reports No Reports. Page 4 18. New Business – Consideration 18.1. Winter Maintenance on Newcastle Trails (Councillor Zwart) 248 19. Unfinished Business 19.1. Resolution #GG-113-20, Regarding, Report EGD-006-20 - Cedar Crest 249 Beach Rd and West Beach Rd Berm Review and Estimates (Referred from the November 30, 2020 General Government Committee Meeting) Link to Report EGD-006-20 19.2. Resolution #GG-437-20, Regarding Appointment of Department 250 Liaisons and Deputy Mayor (Referred from the November 30, 2020 General Government Committee Meeting) (Report CAO-023-20 - Department Liaisons is Attached) 20. Confidential Reports No Reports. 21. Adjournment Page 5 If this information is required in an alternate format, please contact the Accessibility Co-ordinator at 905-623-3379 ext. 2131 General Government Committee Minutes Date: November 30, 2020 Time: 9:30 a.m. Location: Microsoft Teams Present Were: Mayor A. Foster Present Via Electronic Councillor G. Anderson, Councillor R. Hooper, Councillor J. Means: Jones, Councillor J. Neal, Councillor M. Zwart Regrets: Councillor C. Traill Staff Present: J. Gallagher, L. Patenaude Present Via Electronic A. Allison, G. Acorn, F. Lanmaid, R. Maciver, S. Brake, T. Pinn, Means: G. Weir, L. Wheller _____________________________________________________________________ 1. Call to Order Mayor Foster called the meeting to order at 9:30 a.m. 2. Land Acknowledgement Statement Councillor Zwart led the meeting in the Land Acknowledgement Statement. 3. New Business – Introduction New business item(s) were added to the New Business - Consideration section of the agenda. Councillor Jones asked that a new business item, regarding the Inclusive Communities Grant Program, be added to the New Business - Consideration section of the agenda. Councillor Zwart asked that a new business item, regarding a Request for a Promotional Campaign for Durham Region Transit on Demand Bus Services, be added to the New Business – Consideration section of the Agenda. Councillor Neal asked that a new business item, regarding Elexicon, be added to the New Business - Consideration section of the Agenda. 1 Page 6 General Government Committee Minutes November 30, 2020 4. Adopt the Agenda Resolution # GG-422-20 Moved by Councillor Anderson Seconded by Councillor Jones That the Agenda for the General Government Committee meeting of November 30, 2020, be adopted with the addition of the following New Business Items: Inclusive Communities Grant Program Request for Promotional Campaign for Durham Region Transit on Demand for Bus Service Elexicon Carried 5. Declaration of Interest Mayor Foster declared a direct interest in items 8.1 (portion only), 9.1, 11.2, and 18.9 (portion only) regarding Durham Hospice Clarington. 6. Announcements Members of Committee announced upcoming community events and matters of community interest. 7. Adoption of Minutes of Previous Meeting 7.1 Minutes of a Regular Meeting of November 9, 2020 Resolution # GG-423-20 Moved by Councillor Hooper Seconded by Councillor Jones That the minutes of the regular meeting of the General Government Committee meeting held on November 9, 2020, be approved. Carried 8. Public Meetings Mayor Foster explained that these public meetings were held pursuant to Section 12 of the Development Charges Act, 1997, as amended. The purpose of the meeting was to hear and receive public input on the Municipality's proposed development charge (D.C.) by-law and underlying background study. 2 Page 7 General Government Committee Minutes November 30, 2020 8.1 Municipal Wide Development Charges By-law Councillor Neal chaired this portion of the meeting. Sean-Michael Stephen, Watson & Associates, was present via electronic means regarding Municipal Wide Development Charges (D.C.) By-law. Through the use of an electronic presentation, Mr. Stephen explained the purpose of the public meeting, the background of the D.C. By-law, the study process, development charges rate structure, and the development forecast for both residential and non-residential growth. He summarized the capital program for general services for 2020-2029 and highways for 2020-2031. Mr. Stephen explained the anticipated growth-related capital needs costs and D.C. recoverable costs by services, and the calculated schedule of development charges for municipal-wide services. He continued by providing a rate comparison of current and calculated rates for the services, which included a comparison of rates of surrounding municipalities. Mr. Stephen reviewed the D.C. By-law Policies including the timing of collection, interest charges and indexing, statutory exemptions, non- statutory exemptions and redevelopment credits. He concluded by informing the Committee of the next steps of the process, noting that the anticipated date of passing the by-law is December 14, 2020 with a proposed effective date of December 15, 2020.