Office of the City Clerk – Bureau du Greffier CONFIDENTIAL August 31, 2015 Re: Your request for access to information under Part 2 of The Freedom of Information and Protection of Privacy Act: Request Number 15 07 673 Dear On July 30, 2015, the City of Winnipeg Clerks Department received your request for access to the following records: Requesting a copy of Mayor Brian Bowman's daily schedule, from Nov. 4, 2014 to the present day. Daily schedule should include (but is not limited to) his meetings (along with details of who is meeting and the purpose of the meeting) public appearances, travel, council work, any time slotted in as personal time, etc; I would prefer to receive these records in a digital format. I am pleased to inform you that your request for access to these records has been granted. As the information you requested is in outlook format we have created a displayable digital record (Excel file) for release to you under section 10(2) of The Freedom of Information and Protection of Privacy Act: Creating a record in the form requested 10(2) If a record exists but is not in the form requested by the applicant, the head of the public body may create a record in the form requested if the head is of the opinion that it would be simpler or less costly for the public body to do so. In some instances, we have severed sections as “non-responsive,” where the information was not created or used in the course of City of Winnipeg business or 50 Myrtle Street• Winnipeg • Manitoba R3A 0J1 fax/télec. (204) 986-7133 • www.winnipeg.ca 2 activities (personal events/activities). In similar instances the Manitoba Ombudsman has recommended that this type of information is considered to be the personal information of an employee or officer of the public body and not in the custody and/or control of the public body. It has therefore not been included in the attached responsive records. As a word of caution, it is important to note that the calendar provided is a working document representing the Mayor’s schedule as planned, which may not reflect the meetings or events as they actually occurred. Scheduled meetings and/or events are often fluid, being altered, canceled, or adjusted as circumstances dictate, while the planned calendar is not updated to reflect these changes. The Mayor’s calendar may also contain items intended strictly for information (e.g. sporting event, committee meeting), where no action was planned or taken. A more accurate reflection of the Mayor’s meetings may be found at the Mayor’s website, which proactively discloses meeting details in a convenient and searchable format: http://www.mayorbowman.ca/calendars. The disclosed calendar includes the Mayor’s meetings as they occurred, and includes details of who is meeting, and the purpose of that meeting. This publicly available calendar is routinely updated to provide the most current and relevant information. As you requested a copy of the records, and as they can reasonably be reproduced, in accordance with clause 14(1)(a) of the Act copies of the records which are accessible under the Act are enclosed. 14(1) - Subject to subsection 7(2), the right of access is met under this Part (a) if the applicant has asked for a copy and the record can reasonably be reproduced, by giving the applicant a copy of the record Subsection 59(1) of The Freedom of Information and Protection of Privacy Act provides that you may make a complaint about our decision respecting your request for access to the Manitoba Ombudsman. You have 60 days from the receipt of this letter to make a complaint on the prescribed form to: Manitoba Ombudsman 750 - 500 Portage Avenue Winnipeg MB R3C 3X1 204-982-9130 1-800-665-0531 50 Myrtle Street• Winnipeg • Manitoba R3A 0J1 fax/télec. (204) 986-7133 • www.winnipeg.ca 3 If you have any questions, please contact me at (204) 986-8738 or by mail at the address below. Sincerely, Konrad Krahn Corporate FIPPA Coordinator cc Jeannine Stotski, Office of the Mayor 50 Myrtle Street• Winnipeg • Manitoba R3A 0J1 fax/télec. (204) 986-7133 • www.winnipeg.ca Subject StartDate StartTime EndTime RequiredAttendees Meeting with Doug McNeil 2015-07-30 3:30:00 PM 5:00:00 PM Armbruster, Sherwood;Barnett, Carmen;Allard, Matt;Bowman, Brian;Browaty, Jeff;Dobson, Shawn;Eadie, Ross;Gerbasi, Jenny;Gillingham, Scott (Councillor);Gilroy, Cindy;Lukes, Janice;Mayes, Brian;MayorBowman;Morantz, Marty;Orlikow, Council Seminar - Combined Sewer Overflows 2015-07-30 2:30:00 PM 3:30:00 PM John;Pagtakhan, Mike;Schreyer, Jason Waverley Announcement 2015-07-30 11:00:00 AM 11:30:00 AM Miller, Erika;Wood, Johanna Travel 2015-07-30 5:30:00 PM 6:00:00 PM Travel to 510 Main Street 2015-07-30 11:30:00 AM 11:50:00 AM Wood, Johanna Travel to Waverley Announcement 2015-07-30 10:30:00 AM 11:00:00 AM Wood, Johanna Travel 2015-07-30 9:45:00 AM 10:00:00 AM Freshii Grand Opening 2015-07-30 6:00:00 PM 7:00:00 PM Wood, Johanna;Prinsloo, Pieter Meeting with the Exchange BIZ 2015-07-30 12:00:00 PM 1:15:00 PM Wood, Johanna Jumpstart Games Day 2015-07-30 9:55:00 AM 10:30:00 AM Wood, Johanna;Miller, Erika FYI - Bomber Game Vs BC - 7:30 pm 2015-07-30 12:00:00 AM 12:00:00 AM FYI - Goldeyes Game Vs Amarillo - 7:00 pm 2015-07-30 12:00:00 AM 12:00:00 AM Travel 2015-07-29 12:00:00 PM 12:30:00 PM Canada 150 announcement 2015-07-29 12:30:00 PM 1:15:00 PM Wood, Johanna;Miller, Erika Office time 2015-07-29 4:00:00 PM 4:30:00 PM Travel 2015-07-29 2:30:00 PM 2:45:00 PM Travel 2015-07-29 1:15:00 PM 1:45:00 PM Travel 2015-07-29 10:45:00 AM 11:00:00 AM Visit with Bette Huppe and Anita Bihun 2015-07-29 4:30:00 PM 5:00:00 PM Wood, Johanna Tour Merchants Corner 2015-07-29 1:45:00 PM 2:30:00 PM Wood, Johanna Lunch/tour of Neechi Commons 2015-07-29 11:00:00 AM 12:00:00 PM Wood, Johanna Interview with Jim Peters, Winnipeg Men (fall issue) 2015-07-29 3:00:00 PM 4:00:00 PM Barnett, Carmen Meeting with Chief Cindy Spence 2015-07-29 10:15:00 AM 10:45:00 AM Stotski, Jeannine;Wood, Johanna FYI - Goldeyes Game Vs Amarillo - 7:00 pm 2015-07-29 12:00:00 AM 12:00:00 AM Fuith, Jason;Barnett, Carmen;Morris, John;Stotski, Daily Briefing 2015-07-29 9:00:00 AM 10:00:00 AM Jeannine Review of September and October calendar 2015-07-28 3:00:00 PM 3:30:00 PM Jason Fuith;Morris, John;Stotski, Jeannine Meeting with Lisa Meeches and Tanis Wheeler - Manito Ahbee 2015-07-28 9:40:00 AM 10:10:00 AM Stotski, Jeannine;Boyce, Kenny;Kristjansson, Rob Travel 2015-07-28 1:00:00 PM 1:30:00 PM Travel 2015-07-28 10:55:00 AM 11:10:00 AM Travel 2015-07-28 10:10:00 AM 10:25:00 AM Travel 2015-07-28 2:30:00 PM 3:00:00 PM Tour of Buhler Recreation Park 2015-07-28 1:30:00 PM 2:30:00 PM Morris, John Meeting with Tina Keeper 2015-07-28 11:30:00 AM 12:00:00 PM Stotski, Jeannine Tour of Canadian Centre for Child Protection 2015-07-28 4:00:00 PM 5:00:00 PM Miller, Erika 2017 Canada Summer Games Two Year Out media conference 2015-07-28 10:25:00 AM 10:55:00 AM Miller, Erika;Wood, Johanna Phone call with Wab Kinew 2015-07-27 4:00:00 PM 4:30:00 PM Meeting with Chief Clunis 2015-07-27 12:20:00 PM 12:30:00 PM Meet & greet with Geoff Archambault & exchange student from Germany Nina and Elena Müller 2015-07-27 4:30:00 PM 4:45:00 PM Office time 2015-07-27 2:45:00 PM 4:30:00 PM Travel 2015-07-27 2:30:00 PM 2:45:00 PM Travel/lunch 2015-07-27 12:00:00 PM 1:00:00 PM Travel 2015-07-27 7:30:00 AM 7:45:00 AM EDW/TW Mayor's Videos 2015-07-27 7:45:00 AM 12:00:00 PM Wood, Johanna Tour of CMHR w Gail Stephens 2015-07-27 1:00:00 PM 2:30:00 PM Manitoba Liquor & Lotteries Folklorama Kick Off 2015-07-25 6:45:00 PM 7:30:00 PM Wood, Johanna;Miller, Erika;McCrae, Kelly Phone call with Wab Kinew 2015-07-24 12:30:00 PM 1:00:00 PM Office time 2015-07-24 10:30:00 AM 12:00:00 PM Palliative Care briefing 2015-07-24 1:15:00 PM 1:30:00 PM Prinsloo, Pieter Winnipeg Parade Committee briefing 2015-07-24 2:45:00 PM 3:00:00 PM Kristjansson, Rob;Boyce, Kenny Office time 2015-07-24 2:00:00 PM 2:45:00 PM Meeting with Gas Station Arts Centre 2015-07-24 3:45:00 PM 4:15:00 PM Morris, John;Wood, Johanna Meeting with Councillor Lukes 2015-07-24 12:00:00 PM 12:30:00 PM Lukes, Janice;Sawchuk, Beverley Wood, Johanna;Morris, John;Boyce, Meeting with Winnipeg Parade Committee 2015-07-24 3:00:00 PM 3:30:00 PM Kenny;Kristjansson, Rob Travel 2015-07-24 8:15:00 AM 8:45:00 AM Lego Exlusive Kick-off 2015-07-24 8:45:00 AM 10:00:00 AM Miller, Erika;Wood, Johanna Travel 2015-07-24 10:00:00 AM 10:30:00 AM Transit 2015-07-24 4:30:00 PM 5:00:00 PM Meeting with Shelly Cory, Harvey Chochinov, Deborah Thorlakson, George Cibinel and Ovide Mercredi 2015-07-24 1:30:00 PM 2:00:00 PM Wood, Johanna;Morris, John;Pittet, Marc Office time 2015-07-23 12:00:00 PM 12:45:00 PM Meeting with Councillor Gillingham and Acting Chief Stannard 2015-07-23 11:30:00 AM 12:00:00 PM Gillingham, Scott (Councillor) Travel 2015-07-23 5:00:00 PM 5:30:00 PM Travel 2015-07-23 12:45:00 PM 1:00:00 PM Marvel Universe Live! 2015-07-23 7:00:00 PM 9:00:00 PM Miller, Erika;Wood, Johanna Office time 2015-07-23 11:00:00 AM 11:30:00 AM Bowman, Brian;Harris, Stephanie;Lane, Mayor Tour WFPS 2015-07-23 1:00:00 PM 5:00:00 PM John;Weimer, Michelle;Wood, Johanna Fuith, Jason;Barnett, Carmen;Morris, John;Stotski, Daily Briefing 2015-07-23 9:00:00 AM 10:00:00 AM Jeannine Phone call with Barry Remple 2015-07-22 10:45:00 AM 11:00:00 AM Office time 2015-07-22 4:15:00 PM 5:00:00 PM Travel 2015-07-22 4:00:00 PM 4:15:00 PM Office time 2015-07-22 11:00:00 AM 12:30:00 PM Scheduling meeting 2015-07-22 10:00:00 AM 10:30:00 AM Board of Adjustment 2015-07-22 12:00:00 AM 12:00:00 AM Travel 2015-07-22 12:45:00