AGENDA and NOTICE SCHOOL COMMITTEE MEETING Special Session Meeting LOCATION ​ Monday, August 10, 2020 Remote Location Meeting Dial-In: 1 301 715 8592 Webinar ID: 890 6793 0870 URL: https://us02web.zoom.us/j/89067930870 ​ AGENDA 6:30 p.m. Open Executive Session - Remote Call --To discuss contract negotiations with union personnel, as to do so in public session would be detrimental to the District’s position; --To Review and Approve Executive Session Minutes 7:30 p.m. Open Regular Session - Remote Call 1. Public Comment 20 Mins This is an opportunity for members of the community to address the School Committee. School Committee Policy BEDH allots each speaker three (3) minutes to present their material, which “may address topics on the agenda, items specified for public comment, or items within the scope of responsibility of the School Committee.” Members of the Public wishing to address the Committee shall sign in on the form provided at the Meeting and, after being recognized by the Chair, shall state their name, address, and the agenda item they wish to address. The Chair in his/her discretion may also add time for public comment after a specific agenda item. 2. Review Joint Statement on COVID-19 (Discussion/Action) 10 mins 3. Public Forum on District Reopening Plans (Discussion) 4. Adjournment "This listing of matters is those reasonably anticipated by the Chair which may be discussed at the meeting. Not all items listed may in fact be discussed and other items not listed may also be brought up for discussion to the extent permitted by law." IMPORTANT REMINDER Starting during the 2020-2021 school year, the Sudbury Public Schools will have new hours. ● Elementary Schools, 7:55 AM - 2:25 PM ● Elementary ILAP Dismissal Time, 11:45 AM ● Curtis Middle School, 8:30 AM - 3:10 PM ● Curtis ILAP Dismissal Time, 12:45 PM The next School Committee Meeting is scheduled for Thursday, August 13, 2020 ​ Location Details to be determined. Sudbury Public Schools School Committee Meeting Date: August 10, 2020 Agenda Item #2: Review Joint Statement on COVID-19 Recommendation: Motion to approve the Joint Statement on COVID-19 as presented/edited. Background Information: N/A Attachments: “Draft Statement from the Lincoln, Lincoln-Sudbury, and Sudbury School Committees and Superintendents, Select Boards and Town Managers, and Boards of Health-Red Lined”; “Draft Statement from the Lincoln, Lincoln-Sudbury, and Sudbury School Committees and Superintendents, Select Boards and Town Managers, and Boards of Health-Clean” Action _XXX___ Report _____ Discussion _XXX__ DRAFT Statement from the Lincoln, Lincoln-Sudbury, and Sudbury School Committees and Superintendents, Select Boards and Town Managers, and Boards of Health (to be revised based on approvals) For our children, teachers, and community, please take the pledge to prevent COVID-19. We all are eager for a safe and healthy 2020-2021 school year. To make this happen, we must work together and be vigilant, every day, to ensure there is minimal community spread of Covid- 19. For our schools to open and remain open, it is critical that we prioritize the health and safety of our teachers, students, administrators, and families. The best way to educate our children, support families, and re-open our economy is for each one of us to pledge to take all necessary Deleted: snuff out steps to prevent Covid-19 exposure and spread so that we eradicate this dangerous virus. We ask all residents, local businesses, and visitors to prioritize safe school re-openings and the health and wellbeing of your neighbors in all your decisions. Throughout August, please Deleted: their continue to stop the spread by practicing healthy hygiene and social distancing, avoiding travel to hotspots, wearing face coverings, limiting the size of groups and large group activities, and getting tested if you suspect exposure. Please make sure your family members, your employees, Deleted: you, and you know how to prevent the spread of Covid-19, and that you follow Centers for Disease Deleted: and Control and MA Department of Health guidelines. We are all painfully aware that new Covid-19 cases, hospitalizations, and deaths are increasing across the US, and many school districts are moving to fully-remote learning because of high community transmission. While MA has made great strides and Lincoln and Sudbury have kept case numbers low, our progress is fragile, and we remain at risk. Our collective decisions in August and throughout the school year will determine whether Covid-19 spreads throughout our communities and whether our schools can stay open. Our combined future is in our collective hands. The health and safety of our teachers and administrators, our town employees, our children, and our families depend on all of us. Thank you for doing your part. Signature block (with committee emails) to be added once all approvals are received DRAFT Statement from the Lincoln, Lincoln-Sudbury, and Sudbury School Committees and Superintendents, Select Boards and Town Managers, and Boards of Health (to be revised based on approvals) For our children, teachers, and community, please take the pledge to prevent COVID-19. We all are eager for a safe and healthy 2020-2021 school year. To make this happen, we must work together and be vigilant, every day, to ensure there is minimal community spread of Covid- 19. For our schools to open and remain open, it is critical that we prioritize the health and safety of our teachers, students, administrators, and families. The best way to educate our children, support families, and re-open our economy is for each one of us to pledge to take all necessary steps to prevent Covid-19 exposure and spread so that we eradicate this dangerous virus. We ask all residents, local businesses, and visitors to prioritize safe school re-openings and the health and wellbeing of your neighbors in all your decisions. Throughout August, please continue to stop the spread by practicing healthy hygiene and social distancing, avoiding travel to hotspots, wearing face coverings, limiting the size of groups and large group activities, and getting tested if you suspect exposure. Please make sure your family members, your employees, and you know how to prevent the spread of Covid-19, and that you follow Centers for Disease Control and MA Department of Health guidelines. We are all painfully aware that new Covid-19 cases, hospitalizations, and deaths are increasing across the US, and many school districts are moving to fully-remote learning because of high community transmission. While MA has made great strides and Lincoln and Sudbury have kept case numbers low, our progress is fragile, and we remain at risk. Our collective decisions in August and throughout the school year will determine whether Covid-19 spreads throughout our communities and whether our schools can stay open. Our combined future is in our collective hands. The health and safety of our teachers and administrators, our town employees, our children, and our families depend on all of us. Thank you for doing your part. Signature block (with committee emails) to be added once all approvals are received Sudbury Public Schools School Committee Meeting Date: August 10, 2020 Agenda Item #3: Public Forum on District Reopening Plans Recommendation: N/A Background Information: N/A Attachments: “SPS Preliminary Reopening Plan: Transitioning Safely Back to School, August 6, 2020” Action ____ Report _____ Discussion _XXX__ Preliminary Reopening Plan: Transitioning Safely Back to School 08.06.2020 Sudbury Public Schools 40 Fairbank Road Sudbury, MA 01776 www.sudbury.k12.ma.us Executive Summary Sudbury Public School Preliminary Reopening Plan reflects recommendations and ideas from a variety of stakeholder groups including teachers, staff, families, town and state officials, and students. Information from these groups has been gathered through surveys, forums, question submissions, and listening sessions. The plan has been marked “preliminary” as there is still more work to be done. The district anticipates additional feedback and guidance from the School Committee, community, and Department of Elementary and Secondary Education (DESE). The district also acknowledges that some parts of the plan will need to be negotiated. The intent is to provide the community with as much information as possible in order to help families make informed decisions. This Preliminary Draft of Sudbury Public Schools’ Reopening Plan is divided into 9 sections. ● Superintendent’s Letter ● Superintendent’s Reopening Task Force & Working Groups ● Learning Models: Options for Families ​ The plan describes in preliminary terms the fully remote learning plan (Sudbury Remote Academy) and the three school-based learning models: all in-school model, hybrid model, all-remote model. ● Operations & Safety Plan:​ This section describes general safety measures put in place to reduce the risk of exposure and spread of COVID-19 in the school buildings, during food service, and for school bus transportation. ● Student Services and Special Populations: ​ This​ section describes the individualized approach to service delivery throughout the three models of learning. This section also discusses the IEP timeline, evaluation and meeting protocols. ● Supporting Social-Emotional Learning and Mental and Behavioral Health: ​ This​ section describes the systems in place to identify the social, emotional, and behavioral needs of students, staff, and families, and how the District will utilize school-based and community-based resources to support the well-being of our learning community. ● Technology: ​ The plan describes the tools and platforms teachers and students will be using and the guidelines for safe and acceptable use. ● Professional Learning: ​ The plan reviews summer professional learning opportunities and previews potential additional opportunities for professional learning and collaboration. ● Resources 1 Superintendent’s Letter Dear SPS Families, The Preliminary Reopening Plan is the culmination of the work of many teachers, parents and administrators to create the models in which SPS students would resume their public education this fall.