Department of Public Works Scott D. Pickup 515 North Avenue Commissioner New Rochelle, NY 10801 (914) 654-2131 James J. Moran, P.E. City Engineer / Deputy Commissioner TEL (914) 654-2134 City of New Rochelle, New York DEPARTMENT OF PUBLIC WORKS CONTRACT DOCUMENTS FOR QUAKER RIDGE ROAD TO PINEBROOK BOULEVARD RAMP REHABILITATION PHASE 3 IN THE CITY OF NEW ROCHELLE, NEW YORK File No. 19-005 JUNE 21, 2019 TABLE OF CONTENTS PAGES INVITATION TO BIDDERS 2 SCOPE OF WORK 3 SECTION A – INSTRUCTIONS TO BIDDERS A1 - A17 1. PROCEDURES OF SUBMITTING A BID A1 - A3 A. CONTENTS A1 B. EXAMINATION OF PLANS, SPECIFICATIONS, ADDENDA, ETC A1 C. BIDDING TIME AND FORM A1 D. BID TO COVER EVERY ITEM A1 E. BIDDING FORM NOT TO BE TAKEN APART A1 F. CERTIFIED CHECK, CASHIER’S CHECK, BID BOND or CASH A2 G. APPROXIMATE ESTIMATES of QUANTITIES A2 H. CONSTRUCTION CONDITIONS A3 I. TIME FOR COMPLETION A3 J. REJECTION OF BIDS A3 2. CONDITIONS TO BE MET BY SUCCESSFUL BIDDER A4 - A17 A. COMPLIANCE WITH CONTRACT PROVISIONS A4 B. COMPLIANCE WITH LABOR and OTHER LAWS A4 C. INSURANCE REQUIRED A4 D. BOND REQUIRED A4 E. BIDDER TO BE COMPETENT A5 F. AWARD OF CONTRACT A5 G. NOTIFICATION to CONTRACTOR - EEO A5 H. NONDISCRIMINATION AND EEO POLICY STATEMENT A6 – A8 I. NYS AFFIRMATIVE ACTION REQUIREMENTS A9 – A17 SECTION B – BIDDER’S PROPOSAL B1 – B13 SCHEDULE OF VALUES B10 – B-13 SECTION C – GENERAL CONDITIONS OF THE CONTRACT C1 – C23 1. GENERAL C1 – C8 2. CONDUCT AND INSPECTION OF WORK C8 - C12 3. COMPLIANCE WITH LAWS AND REGULATIONS C12 - C15 4. PAYMENT FOR WORK C15 – C23 SECTION D – EXECUTION OF CONTRACT D1 – D4 SECTION E – FORM OF BONDS E1 – E5 SECTION F - PREVAILING WAGE RATES F1 SECTION G - TECHNICAL SPECIFICATIONS G1 PAVEMENT PLANS INVITATION TO BIDDERS CITY OF NEW ROCHELLE, NEW YORK DEPARTMENT OF PUBLIC WORKS 1. Sealed bids will be received by the COMMISSIONER OF PUBLIC WORKS of the CITY OF NEW ROCHELLE, NEW YORK, at CITY HALL, 515 North Avenue, New Rochelle, New York, until 10:00 a.m. Friday, June 21st 2019, in Room B-1 for the construction of: QUAKER RIDGE ROAD TO PINEBROOK BOULEVARD RAMP REHABILITATION PHASE 3 FILE NO. 19-005 2. Each bid must be accompanied by a DEPOSIT in the form of bid bond, certified check or cashier's check, made payable to the CITY OF NEW ROCHELLE, NEW YORK, in the amount of five percent (5%) of the bid price (CASH WILL NOT BE ACCEPTED). The City reserves the right to reject any or all bids. 3. Copies of Contract Documents may be obtained, in person, at the PURCHASING DEPARTMENT beginning at 9:00 a.m., Tuesday, June 4th 2019. Bids can be directly downloaded from the City’s website at http://www.newrochelleny.com/bids.aspx at the Bid Opportunities. No fee is associated when obtaining copies of Contract Documents. Addendums and response to questions are posted to the City’s website as well. 4. Firms qualified and certified as Minority Business Enterprises (MBE) and Women Business Enterprises (WBE) are strongly encouraged to submit a bid. 5. The City of New Rochelle is a supporter of the Westchester Affirmative Action Equal Employment Opportunity Agreement. In compliance with Section 3, the City of New Rochelle encourages employment first of New Rochelle residents. 6. Please note that the Contractor shall pay the higher wage rates of either the prevailing New York State Wage Rates or Davis Bacon. 7. For all general & technical questions contact Allison Cutignola, Purchasing via e-mail: [email protected]. Copy all questions to Prince Guerra DPW – Engineering at email: [email protected]. All questions must be submitted by 4:00 PM, Wednesday June 12th, 2019 and will be posted on the City website by 4:00 P.M. Tuesday, June 17th, 2019. 8. General Conditions – Referenced in Contract Bid Documents: Bid Deposit Not less than 5 % Bid Price Bid Bond Not less than 5 % of Bid Proposal Performance & Payment Bonds 100 % of Contract Time of Completion Calendar Days (C.D.) 30 DAYS C.D Liquidated Damages For Each C.D Over Completion Time $ 250.00 Sub-Contracting Not To Exceed 30 % of Contract Price 9. Insurance Requirements & Endorsements – Referenced in Contract Bid Documents Section C: Comprehensive General Liability Insurance Bodily Injury $ 2,000,000 Each Occurrence Property Damage $ 1,000,000 Each Occurrence Or Alternatively Bodily Injury & Property $ 2,000,000 Each Occurrence Damage Limits Comprehensive Automobile Liability Insurance Bodily Injury $ 2,000,000 Each Occurrence Property Damage $ 1,000,000 Each Occurrence Or Alternatively Bodily Injury & Property $ 1,000,000 Each Occurrence Damage Limits The City of New Rochelle shall be named in said policy as an additional insured. All Certificates of insurance policies shall state that such insurance coverage policy of insurance coverage carried by the City. The City of New Rochelle is to be Held Harmless in said Insurance policy and Endorsement letter. Scott D Pickup Commissioner of Public Works DATE: June 4th, 2019 SCOPE OF WORK IN THE CITY OF NEW ROCHELLE, NEW YORK FILE No.: 19-005 The City of New Rochelle, NY is rehabilitating two roadway ramps between Quaker Ridge Road to/from Pine Brook Road. The existing concrete pavement is deteriorating and needs repairs. Full depth concrete patches are to be performed by the Contractor along with ancillary work. A full closure up to September 2, 2019 is permitted to complete all of the concrete repairs. The work week shall be considered Monday through Saturday and conform to daylight hours and the noise ordinance. (M-F 8AM-7PM, Sat 10AM-5PM) The Contractor is advised that time is of the essence and the City requires that the detour be removed prior to the start of the local school year. The Contractor shall coordinate his activities and any sub-contractors to complete the work efficiently. The use of extended hours and Saturdays is at the Contractor’s discretion and shall not be considered extra work. No additional payments for working extended hours or Saturdays will be permitted. The Contractor shall comply with the Specifications, Contract Drawings and the City Code, and adhere to all current regulations of NYSDOL, NYSDOB, OSHA and all other involved regulatory authorities having jurisdiction. Any staging and storage of equipment and material is to be coordinated with the City’s Engineer. The Contractor is responsible as to the security, maintenance and placement of material and equipment on a daily basis. Compliance to contract documents, all notes, and details is required. SECTION A INSTRUCTIONS TO BIDDERS I. PROCEDURES OF SUBMITTING BID A. CONTENTS Attention of bidders is called to the contents of the Invitation to Bidders, and Scope of Work a copy of which is annexed hereto and made part here-of. All the work in the Contract is described in detail in the Plans and Specifications and Addenda, if any, Information for Bidders, Bidder's Proposal and Contract Documents, all of which are attached hereto and made a part thereof. B. EXAMINATION OF PLANS, SPECIFICATIONS, ADDENDA (if any) AND LOCATION Contractors are particularly requested to examine the plans and specifications and location of the work before bidding. C. BIDDING TIME AND FORM Sealed proposals will be received by the Commissioner of Public Works of the City of New Rochelle, New York, at the time, date and place stated in the Notice to Bidders, for the work herein mentioned, at which time and place they will be publicly opened and read aloud. The award of the Contract, if awarded, will be made by the Commissioner as soon thereafter as practicable. The Commissioner of Public Works reserves the right to waive minor informalities in any bid, but conditional bids will not be accepted. Bids must be submitted in a sealed envelope, endorsed with the title of the work, the name of the person or persons making the same and the date of presentation, and containing also the Bid Deposit as prescribed hereafter. D. BID TO COVER EVERY ITEM All bids must be made upon the blank form of proposal attached hereto both in writing and in figures, and must be signed by the bidder. In case of any discrepancies, the written prices shall be considered the price bid. These prices are to cover the furnishing of all the necessary materials and labor; and the performance of all the work as set forth in the specifications and form of agreement hereto annexed. E. BIDDING FORM NOT TO BE TAKEN APART Specifications and bidding blank must not be taken apart but must remain fully bound and in the same condition as when obtained from the Commissioner's office. If this requirement is not fulfilled, bid will be considered informal. A-1 F. CERTIFIED CHECK. CASHIER’S CHECK, CREDIT CARD or BID BOND No bid will be received and deposited unless accompanied by a certified check, cashier's check, credit card or bid bond. Certified or Cashier's check shall be made payable to the order of the City of New Rochelle, for the amount stated in the Notice to Bidders. Bid Bonds must be issued by an approved bonding or insurance company, authorized to do business within the State of New York. Such security shall be an amount of not less than five (5%) per cent of the proposal submitted. All bid deposits, whether check, credit card, or bond, shall be held by the City of New Rochelle, New York, as security that the person or persons to whom the contract shall be awarded will enter into a contract therefore and give security required for the performance thereof within ten (10) business days after notice of such award.