AGENDA for the Regular Meeting - Public Session of the University of the Fraser Valley BOARD OF GOVERNORS Thursday, April 3, 2014 Meeting: 5:30 PM Rivers Dining Room, TTC - Canada Education Park Campus, 5579 Tyson Road, Chilliwack, BC Page . 1. WELCOME from the CHAIR (5:30 - 5:35) . 2. PRESENTATIONS (5:35 - 6:05) . 2.1. National Survey of Student Engagement (NSSE) Results - Vlada Dvoracek, AVP, Institutional Research and Integrated Planning . 3. CALL TO ORDER (6:05 - 6:10) . 3.1. Adoption of Agenda, 2014 04 03 . 3.2. Declaration of potential conflict of interest . 4. ADOPTION OF CONSENT ITEMS (6:10 - 6:15) . 3 - 6 4.1. Board Public Session Minutes, 2014 03 06 . 5. REPORTS (6:15- 6:50) . 7 - 21 5.1. President's Report - Mark Evered (15 Mins) . 5.2. Vice-President, Students - Jody Gordon (5 Mins) . 5.3. UFV Alumni Association - Justin Goodrich / Nik Venema (5 Mins) . 5.4. UFV Faculty & Staff Association - Vicki Grieve (5 Mins) . 5.5. UFV Student Union Society - Shane Potter (5 Mins) . 6. INFORMATION ITEMS . 6.1 Brought Forward from 2013 03 06 I/C Session - Barry Delaney (6:50 - 6:55) . 23 - 35 6.1.1 Financial report for the period ending January 31, 2014 - Received for Information . 37 - 47 6.1.2 2014-15 Tuition Fee Recommendation - Approved . 49 - 51 6.1.3 Disposition of Land: Road Lot, Keith Wilson and Tyson Road - Approved Page 1 of 75 UFV Board meeting Agenda, Public Session April 3, 2014 Page . 53 - 55 6.1.4 2014-15 Board Meeting Schedule - Approved . 6.2 Brought Forward from 2013 03 14 Senate Meeting - Eric Davis (6:55 - 7:00) . 57 - 63 6.2.1 Approved Senate Minutes, 2014 02 14 . 65 - 67 6.2.2 Graduands Approved at Senate, 2014 03 14 . 69 - 71 6.2.3 Program Changes Approved at Senate . 73 - 75 6.2.4 Name change: from Early Childhood Education/Child and Youth Care to Child Youth and Family Studies . 7. ADJOURNMENT and NEXT MEETING (7:00 - 7:05) . 7.1. Next Meeting: June 20, 2014, Cheam Meeting Room, Harrison Hot Springs Resort, Harrison Hot Springs . 8. IN CAMERA SESSION - WITH PRESIDENT (7:05 - 7:15) . 9. IN CAMERA SESSION - WITHOUT PRESIDENT (7:15 - 7:25) Page 2 of 75 AGENDA ITEM # 4.1. Minutes for the Regular Meeting, Public Session of the University of the Fraser Valley Board of Governors Thursday, March 6, 2014 Room 245D, Mission Campus at Heritage Park Centre, 33700 Prentis Avenue, Mission, BC PRESENT: Board Members: Mr. Nathan Abrahams Ms. Angela Bennett Dr. Chris Bertram Ms. Theresa Coates Dr. Mark Evered Ms. Whitney Fordham Mr. George Hemeon Ms. Stacey Irwin (Vice-Chair) Dr. Brian Minter Mr. John Pankratz Mr. Sean Parkinson Regrets: Mr. Randy Bartsch Mr. Barry Delaney (Chair) Ms. Gwen O’Mahony Ms. Terry-Lynn Stone Management: Ms. Leslie Courchesne, Director, Marketing & Communications Ms. Jody Gordon, Vice-President, Students Ms. Jackie Hogan, Chief Financial Officer Dr. Jacqueline Nolte, Acting Provost and Vice-President, Academic Secretariat: Ms. Lori Ann Waites, Executive Assistant to the Board (Recorder) Guests: Dr. Vlada Dvoracek, AVP, Institutional Research and Integrated Planning Mr. Darren Francis, Deputy Registrar Mr. Justin P. Goodrich, Chair, UFV Alumni Association Ms. Vickie Grieve, President, UFV Faculty & Staff Association Mr. Gerry Palmer, Vice-Chair, UFV Senate Mr. Ryan Petersen, VP Finance, UFV Student Union Society Mr. Nik Venema, Vice-Chair, UFV Alumni Association Ms. Diana Muntigl, Community Member 1. WELCOME from the CHAIR Ms. Irwin welcomed everyone and called the meeting to order at 5:40 p.m. Guests were introduced. Board Public Session Minutes, 2014 03 06 Page 3 of 75 AGENDA ITEM # 4.1. UFV Board Meeting, Public Session 2014 03 06 Page 2 of 4 2. PRESENTATIONS 2.1. Ipsos Reid Report and 40th Anniversary Celebrations Ms. Courchesne and Dr. Dvoracek reviewed the results of the recent Ipsos Reid Survey of UFV’s reputation regionally and nationally. Ms. Courchesne noted the importance of reputation as an important factor in student recruitment and in attracting community and financial support. The activities planned for our 40th anniversary celebrations will address issues of reputation under the theme of “Local and Beyond”. 2.2. Asia Trade Mission Trip Ms. Coates provided an overview of her participation on the Premier’s Trade Mission to Asia in November 2013, highlighting some of the networking opportunities. 3. CALL TO ORDER 3.1. Adoption of Agenda, 2014 03 06 RESOLVED 013/14 THAT the Agenda for the 2014 03 06 meeting of the UFV Board Public Session be adopted, as presented. Moved by C. Bertram, seconded by S. Parkinson. CARRIED 4. ADOPTION OF CONSENT ITEMS 4.1. Ratified CIVL Referendum – UFV Board of Governors to approve the collection of increased semester CIVL Campus Radio Fee of $4.85 4.2. New Policy: Policy 221 – Honorary Doctorate Degree Policy 4.3. Revisions to Policy: BRP 200.03 – Board Policy on Academic and Corporate Seals of UFV 4.4. Faculty of Trades and Technology – Education and Strategic Plans & Name Change 4.5. Geography Major – Discontinuance of Physical Geography Concentration RESOLVED 014/14 The following consent items were approved as presented: • Ratified CIVL Referendum – UFV Board of Governors to approve the collection of increased semester CIVL Campus Radio Fee of $4.85 • New Policy: Policy 221 – Honorary Doctorate Degree Policy • Revisions to Policy: BRP 200.03 – Board Policy on Academic and Corporate Seals of UFV • Faculty of Trades and Technology – 2013-15 Education and Strategic Plans and Name Change to “Faculty of Applied and Technical Studies” • Geography Major – Discontinuance of Physical Geography Concentration Moved by C. Bertram, seconded by N. Abrahams. CARRIED 5. NOMINATING COMMITTEE 5.1. Notice of Board Elections Ms. Irwin reported that the election process for two student Board members is underway. Six nominations have been received and voting will take place in early April, with terms beginning August 1, 2014. Four appointed members’ terms are due for reappointment. Angela Bennett will not stand for reappointment, resulting in one vacancy on our Board this summer. The Nominating Committee is working with the BRDO to fill that vacancy. Candidates with a legal background are being sought. Final decisions are made by the Board Resourcing and Development Office (BRDO). Board Public Session Minutes, 2014 03 06 Page 4 of 75 AGENDA ITEM # 4.1. UFV Board Meeting, Public Session 2014 03 06 Page 3 of 4 6. REPORTS 6.1. President’s Report In addition to his written reports included in packages, Dr. Evered commented on the following items: • Mission-related: • BC Winter Games, hosted by Mission • Mission Lifetime Learning Centre Society’s 7th Annual Writers’ and Readers’ Festival • Current programming at UFV’s Mission campus • Major Awards • Congratulations to Jackie Hogan, recipient of a PEAK Award honoring women in finance, for excellence in the public sector • Recent Senior Appointments • Maureen Wideman, new Director of Teaching and Learning • Tracy Ryder Glass, new Dean of Professional Studies • Trips and Outcomes • President’s January trip to China and Francis Pang’s visit to UFV to sign aviation partnership agreement • Athletics • Chilliwack Chiefs partnership • Congratulations to Chris Bertram and Aaron Pauls, both named to Team Canada for 2014 World University Golf Championship • UFV Theatre • Romeo and Juliet and Age of Arousal 6.2. University Secretary and Registrar Darren Francis, Deputy Registrar, provided an update on enrolments, noting that winter enrolments remain stable. He also acknowledged the hard work of the OREG team during the Admissions Review, which has now completed Phase 2 and is yielding notable benefits for students. Dr. Brigden acknowledged the leadership and excellent work of Mr. Wiseman and Mr. Francis in the Registrar’s office. 6.3. UFV Alumni Association Mr. Goodrich provided a report, highlighting the Association’s new governance model and goal of achieving 100% participation in terms of financial giving as a board. 6.4. UFV Faculty & Staff Association Ms. Grieve distributed the FSA’s February/March Newsletter. She reported that the current contract is about to expire and a bargaining survey will be conducted soon. This year the FSA will join a group of community sponsors to mount an event amalgamating International Women’s Day and the social movement, One Billion rising. 6.5. UFV Student Union Society Ryan Peterson reported that the Shuttle Bus program is being well-used and that election results for the SUS executive for Fall 2014 will be available on March 7th. Dr. Minter acknowledged Mr. Peterson’s valuable participation on the Honorary Degree Selection Committee. 7. INFORMATION ITEMS 7.1. Policy Updates 7.1.1. UFV Policy 51: Animal Care: Respect for animals in teaching and research, revised November 18, 2013 Board Public Session Minutes, 2014 03 06 Page 5 of 75 AGENDA ITEM # 4.1. UFV Board Meeting, Public Session 2014 03 06 Page 4 of 4 7.2. Brought forward from 2013 12 05 In Camera Session 7.2.1. Student Residence Fee Proposal 2014-15, Approved 7.2.2. 2013 Update to the 2011-15 Education Plan, Approved 7.2.3. Financial Report, dated October 31, 2013, Received for Information The above items were included in packages for information. 7.3. Senate Information Items Approved February 14, 2014 Mr. Palmer presented the following items for information: 7.3.1. Updates to the Procedures for the Conduct of Elections to the Senate and the Board 7.3.2. Approved Senate Minutes, 2013 12 06 7.3.3. Graduands, approved by Senate, 2014 01 17 7.3.4. Graduands, approved by Senate, 2014 02 14 7.3.5. Revised 2014-15 Sessional Dates 7.4. Senate Information Items Approved December 6, 2013 7.4.1.