Accessing Zimbra Collaboration Suite with Thunderbird - Zimbra :: Wiki http://wiki.zimbra.com/wiki/Accessing_Zimbra_Collaboration_Suite_w... Zimbra Forums | Blog | Contact Us | About Zimbra :: the leader in next-generation messaging and collaboration Community Forums Wiki Gallery Blog Docs Products Accessing Zimbra Collaboration Suite with Thunderbird From Zimbra :: Wiki With the Zimbra Collaboration Suite, you are able to access your email using Mozilla Thunderbird messaging and collaboration client. Optionally, you can Article view your Zimbra Calendar using the separate Lightning Add-on for Information Thunderbird. This guide shows you how to access to your Zimbra Mail and Calendar using This article applies to the following Thunderbird 2 with the Lightning 0.5 Add-On. ZCS versions. ZCS 5.0 Contents ZCS 4.5 1 Before You Begin 2 Accessing your Zimbra Mail with Thunderbird 2.1 To create a new account in Thunderbird 3 Changing Your Server Settings 3.1 To change the secure connection settings for your incoming mail server 3.2 To change the secure connection settings for your outgoing mail server 3.3 To add an outgoing server to your Zimbra email account 4 Viewing your Zimbra Calendar using Lightning 4.1 To view your Zimbra Calendar using Lightning 4.1.1 Accessing your Zimbra Calendar using Lightning with CalDAV (Only works with ZCS 5.0+ and Lightning 0.8+) 5 Feature Differences When Using Thunderbird Before You Begin 1 of 11 30/8/2010 2:36 PM Accessing Zimbra Collaboration Suite with Thunderbird - Zimbra :: Wiki http://wiki.zimbra.com/wiki/Accessing_Zimbra_Collaboration_Suite_w... This guide assumes that you have already installed Thunderbird 2 and, optionally, have already installed the Lightning Add-on. For more information on downloading and installing this software, go to Mozilla's Thunderbird page, http://www.mozilla.com/en-US/thunderbird/ . To access your email, you must have the following information: Your Zimbra email address and password . Incoming mail server . This is usually in the form of mail.domain.com. Outgoing mail server (SMTP) . This is usually in the form of smtp.domain.com. Your system administrator will be able to give you this information if you do not already have it. Accessing your Zimbra Mail with Thunderbird To access your Zimbra Mail, you must first create an account in Thunderbird. The following steps guide you through setting up a new account in Thunderbird. To create a new account in Thunderbird 1. Go to File>New>Account . This will open the Account Wizard. If you have just opened Thunderbird for the first time, the Account Wizard will automatically open. 2. Select Email account in the New Account Setup dialog. Click Next . 3. Enter the name you want to appear in the From field of your outgoing emails in the Your Name field. Enter your Zimbra email address into the Email Address field. Click Next . 2 of 11 30/8/2010 2:36 PM Accessing Zimbra Collaboration Suite with Thunderbird - Zimbra :: Wiki http://wiki.zimbra.com/wiki/Accessing_Zimbra_Collaboration_Suite_w... 4. Select IMAP . Enter the name of your incoming server in the Incoming Server field. If this is your first time using Thunderbird, type the name of your outgoing server in the Outgoing Server (SMTP) field. Click Next . Note: By default, Thunderbird will not use a secure connection for your incoming and outgoing servers. If your servers require a secure connection, such as TLS or SSL, you must set this afte r you exit the Account Wizard. To change your secure connection setting, see Changing Your Server Settings. Note: If you have an existing outgoing server already set as a default, the Account Wizard will automatically use this information. You can change this after you have created your account. To change this setting to the correct outgoing server, see Changing Your Server Settings. 5. Enter your incoming user name from your email address into the Incoming User Name field. If this is your first time using Thunderbird, enter your outgoing user name in the Outgoing User Name field. This is the first part of your Zimbra email address. For example, if your email address is [email protected] , your incoming user name is john.doe . 3 of 11 30/8/2010 2:36 PM Accessing Zimbra Collaboration Suite with Thunderbird - Zimbra :: Wiki http://wiki.zimbra.com/wiki/Accessing_Zimbra_Collaboration_Suite_w... 6. Enter the name you want to call this account in the Account Name field. 7. Verify that the information displayed is correct. If any information is incorrect, select Back and update the information. When the account information is correct, click Finish . 4 of 11 30/8/2010 2:36 PM Accessing Zimbra Collaboration Suite with Thunderbird - Zimbra :: Wiki http://wiki.zimbra.com/wiki/Accessing_Zimbra_Collaboration_Suite_w... Your settings are saved, and the Account Wizard closes. You are now able to access your Zimbra Mail. If your incoming server and outgoing server use secure connections, you will need to configure this before you are able to access your mail. Additionally, if you did not specify an outgoing server when you were setting up your Zimbra email account, you will not be able to send outgoing messages yet. See the next section in order to change your server settings. Changing Your Server Settings If your incoming server and outgoing server use secure connections, you will need to configure this before you are able to access your mail. Additionally, if your Outgoing Server (SMTP) is not set to the correct server, you will not be able to send outgoing messages. Use the following directions to change your server settings. To change the secure connection settings for your incoming mail server 1. In Thunderbird, go to Tools>Account Settings . 2. Select Server Settings , which is located under your Zimbra email account profile, listed on the left. Your Server Settings are displayed. 5 of 11 30/8/2010 2:36 PM Accessing Zimbra Collaboration Suite with Thunderbird - Zimbra :: Wiki http://wiki.zimbra.com/wiki/Accessing_Zimbra_Collaboration_Suite_w... 3. Under Security Settings , select whether to use TLS if available , TLS , or SSL . Select Never if you do not want to use a secure connection. Select whether to use secure authentication. 4. Click OK to save your settings. To change the secure connection settings for your outgoing mail server 1. In Thunderbird, go to Tools>Account Settings . 2. Select Outgoing Server (SMTP) , which is located at the bottom of the Settings list on the left. Your Outgoing Server (SMTP) Settings are displayed. 3. Select the outgoing server for your Zimbra email account, and click Edit . 4. In the SMTP Server dialog, under Security and Authentication , select whether to use TLS if available , TLS , or SSL . Select No if you do not want to use a secure connection. Click OK . 6 of 11 30/8/2010 2:36 PM Accessing Zimbra Collaboration Suite with Thunderbird - Zimbra :: Wiki http://wiki.zimbra.com/wiki/Accessing_Zimbra_Collaboration_Suite_w... 5. Click OK to save your settings. To add an outgoing server to your Zimbra email account 1. In Thunderbird, go to Tools>Account Settings . 2. Select Outgoing Server (SMTP) , which is located at the bottom of the Settings list on the left. Your Outgoing Server (SMTP) Settings are displayed. 3. Click Add . 4. In the SMTP Server dialog, enter the following information: Description . Enter a name for your outgoing server. Server name . Enter the name of your outgoing server. This is usually in the form of smtp.domain.com Port . This is 25 by default. If your SMTP server has a different port number, enter it here. User Name. Enter your Zimbra email account user name. Secure Connection . Select whether to use TLS if available , TLS , or SSL . Select No if you do not want to use a secure connection. Click OK . 7 of 11 30/8/2010 2:36 PM Accessing Zimbra Collaboration Suite with Thunderbird - Zimbra :: Wiki http://wiki.zimbra.com/wiki/Accessing_Zimbra_Collaboration_Suite_w... 5. In the Account Settings dialog, select your Zimbra email account, located in the Settings list on the left. 6. Select the Zimbra outgoing server from the Outgoing Server (SMTP) drop-down list in your Account Settings. 7. Click OK . Viewing your Zimbra Calendar using Lightning The following steps show you how to read your Zimbra Calendar with Thunderbird using the Lightning Add-on. These instructions assume that you have already installed Lightning 0.5. To view your Zimbra Calendar using Lightning Note: These instructions will allow you to view your calendar using Thunderbird with the Lightning Add-on. You will not be able to create or edit appointments, meetings, or events. 1. Open the Zimbra Web Client, and click on the Calendar tab. 8 of 11 30/8/2010 2:36 PM Accessing Zimbra Collaboration Suite with Thunderbird - Zimbra :: Wiki http://wiki.zimbra.com/wiki/Accessing_Zimbra_Collaboration_Suite_w... 2. Right click on Calendar in the Calendar List pane and select Share Calendar from the right-click menu. The URL of your Calendar is located at the bottom of the Share Properties dialog. Write down or copy this URL. 3. Open Thunderbird. 4. Click on the Calendars tab, in the lower left of your Thunderbird application. 5. Click on New . A Create New Calendar dialog will display. 6. Select On the Network . Click Next . 9 of 11 30/8/2010 2:36 PM Accessing Zimbra Collaboration Suite with Thunderbird - Zimbra :: Wiki http://wiki.zimbra.com/wiki/Accessing_Zimbra_Collaboration_Suite_w... 7. Select iCalendar (ICS) . In the Location field, enter the URL of your Zimbra Calendar. Click Next . 8. Enter a name for your Zimbra Calendar in the Name field. Then, select a color for your Calendar. Click Next . 9. Enter your username and password, if you are prompted. Note: if you are not prompted, and access to the calendar fails, a workaround that I found is using a Calendar URL in this scheme - not elegant to put a password inside this URL; but the only way that worked for me ( HenningSprang): 10 of 11 30/8/2010 2:36 PM Accessing Zimbra Collaboration Suite with Thunderbird - Zimbra :: Wiki http://wiki.zimbra.com/wiki/Accessing_Zimbra_Collaboration_Suite_w..