Agenda Town of Gibsons Regular Meeting of Council November 7, 2017 at 7:00pm Council Chambers Town Hall, 474 South Fletcher Road, Gibsons 604-886-2274 - www.gibsons.ca Council Mayor Wayne Rowe Councillor Stafford Lumley Councillor Charlene SanJenko Councillor Jeremy Valeriote Councillor Silas White Regular Council - 07 Nov 2017 Page 2 of 144 Regular Meeting of Council AGENDA OF November 7, 2017 Council Chambers, 7:00pm 474 South Fletcher Road, Gibsons, BC 1. CALL TO ORDER 2. APPROVAL OF THE AGENDA 2.1 Regular Council Agenda - November 7, 2017 RECOMMENDATION THAT the Regular Business Agenda of November 7, 2017 be adopted. 3. ADOPTION OF MINUTES 3.1 Minutes of the Special Council Meeting - October 30, 2017 9 - 10 RECOMMENDATION THAT the minutes of the Special Council meeting held on October 30, 2017 be adopted. 3.2 Minutes of the Regular Council Meeting - October 17, 2017 11 - 14 RECOMMENDATION THAT the minutes of the Regular Council meeting held October 17, 2017 be adopted. 4. PROCLAMATIONS 4.1 Louis Riel Day - November 16th, 2017 15 - 20 A representative of the United Canadian Métis Nation will be in attendance to receive the proclamation that November 16, 2017 be known as Louis Riel Day in the Town of Gibsons and to request that the Town raise the Métis Infinity Flag at the Municipal Hall on November 16, 2017. Regular Council - 07 Nov 2017 Page 3 of 144 4.2 Universal Children's Day A representative of the Early Years Council will be in attendance to receive the proclamation that November 20, 2017 be known as Universal Children's Day in the Town of Gibsons. 5. DELEGATIONS AND PETITIONS 5.1 Staff Sergeant Vishal Mathura, RCMP 21 Regarding the quarterly update on RCMP statistics for the Town of Gibsons. 6. COMMITTEE REPORTS 6.1 Committee-of-the-Whole Meeting - October 17, 2017 6.1.1 Committee-of-the-Whole Meeting Minutes 23 - 25 RECOMMENDATION THAT the minutes of the Committee-of-the-Whole meeting held October 17, 2017 be received. 6.1.2 Old RCMP site Affordable Housing project RECOMMENDATION THAT staff be directed to arrange a meeting with Council, Town of Gibsons staff and Habitat for Humanity representatives to discuss a coordinated approach to developing the site known as the Old RCMP Site. 6.1.3 Franklin Road Affordable Housing project RECOMMENDATION THAT Council select the location at Franklin Road/ Harmony Lane as the preferred site for a pilot small scale Affordable Housing project for two affordable housing units in partnership with the Sunshine Coast Affordable Housing Society; AND THAT Council request Sunshine Coast Affordable Housing Society to work with staff on architectural plans; an information meeting for the neighbourhood; and an outline of a partnership agreement between the Society and the Town; AND FURTHER THAT Council direct staff to proceed with the next steps of the Road Closure process to create residential parcels for the unused road dedications located at: • Franklin Road/Harmony Lane • Beach Avenue / Glen Road • Bals Lane / Seaview Road • Glassford Road / Gower Point Road Regular Council - 07 Nov 2017 Page 4 of 144 6.1.4 Charman Creek Lands Affordable Housing project RECOMMENDATION THAT Council designate a portion of Charman Creek lands as the prospective site for a 40-unit rental housing project to be developed and funded in partnership with the Sunshine Coast Affordable Housing Society and senior governments; Page 2 of 3 Committee-of-the- Whole - Tuesday, October 17, 2017; AND THAT Council direct staff to work with the Sunshine Coast Affordable Housing Society to execute the consultation process outlined in this report, and to report back on the results; AND THAT Council direct staff to conduct early, ongoing, and effective public consultation with the community and report back to Council on the results; AND THAT Council support fundraising efforts for the project development cost of the Charman Creek Lands Affordable Housing project through an application by the Society to CMHC; AND FURTHER THAT based on the outcomes of the feasibility study by Urban Matters, staff provide an outline of a partnership agreement between the Town of Gibsons and the Sunshine Coast Affordable Housing Society for Council consideration. 7. ADMINISTRATION REPORTS 7.1 Director of Engineering - SCRD Groundwater Investigation 27 - 114 RECOMMENDATION(S) THAT the Director of Engineering's report regarding the SCRD Groundwater Investigation be received; AND THAT according to the recommendations in the Town's 2013 Aquifer Mapping Study, staff pursue establishing a joint Groundwater Management Plan with the SCRD that outlines the approach for our communities to achieve a balance between water consumption and environmental protection, while considering economic, social and ecological objectives; AND THAT according to the recommendations in the Town's 2013 Aquifer Mapping Study, staff pursue establishing a joint Groundwater Management Zone with the SCRD to define an area and depth for activities that the Town and the SCRD participate in to sustain and to protect the Gibsons Aquifer and the Town's groundwater supply; Regular Council - 07 Nov 2017 Page 5 of 144 AND FURTHER THAT the Town convey to the SCRD that it is not in support of any investigative drilling into the Gibsons Aquifer until a joint Groundwater Management Plan has been adopted, a joint Groundwater Management Zone has been established, and additional long-term monitoring is completed to establish that such drilling and groundwater use will not be detrimental to the Town's long range water strategy. 7.2 Director of Planning - Lot G, Wildwood Crescent - DVP-2017- 115 - 119 08 RECOMMENDATION THAT the staff report regarding DVP-2017-08 for Lot G Wildwood Crescent be received; AND THAT Council direct staff to notify neighbouring properties of Lot G Wildwood Crescent for the requested variances under DVP-2017-05. 7.3 Director of Finance - Municipal Security Issuing Resolution - 121 - 122 LA Bylaw No. 1246, 2017 RECOMMENDATION THAT Council approve Long Term borrowing, in the amount of $1,784,000, from the Municipal Finance Authority of British Columbia, as part of their Spring, 2018 issue, as authorized through Loan Authorization Bylaw No. 1246, 2017 Capital Improvement Financing Bylaw, AND THAT the Sunshine Coast Regional District be requested to consent to our borrowing over a 20 year term and include the borrowing in their Security Issuing Bylaw. 7.4 Director of Finance – Council Travel Expense 123 - 127 Reimbursement and Vehicle Insurance Policy No. 1.27 (original report provided to the October 3, 2017 Committee meeting) RECOMMENDATION THAT Council Travel Expense Reimbursement and Vehicle Insurance Policy No. 1.27 be adopted as presented. 7.5 Director of Finance – Exempt Staff Travel Expense 129 - 133 Reimbursement Policy No. 1.28 (original report provided to the October 3, 2017 Committee meeting) RECOMMENDATION THAT Exempt Staff Travel Expense Reimbursement Policy No. 1.28 be adopted as presented. Regular Council - 07 Nov 2017 Page 6 of 144 8. COUNCIL REPORTS 8.1 Councillor Silas White 8.2 Councillor Charlene SanJenko 8.3 Councillor Stafford Lumley 8.4 Mayor Wayne Rowe 8.5 Councillor Jeremy Valeriote 9. BYLAWS 9.1 Bylaw 1251 Revenue Anticipation Borrowing Bylaw 135 - 138 A bylaw to authorize borrowing in advance of 2018 revenue collection RECOMMENDATION THAT the Deputy Treasurer’s report regarding the 2018 Revenue Anticipation Borrowing Bylaw be received; AND THAT Council give First Reading to "2018 Revenue Anticipation Borrowing Bylaw No. 1251, 2017". 9.2 Traffic and Highway Amendment Bylaw No. 1193-02, 2017 139 A bylaw to amend the Traffic and Highway Bylaw to allow for cost recovery for snow, ice or debris removal from sidewalks fronting privately owned properties. RECOMMENDATION THAT the "Traffic and Highway Amendment Bylaw No. 1193-02, 2017" be adopted. 9.3 Temporary Borrowing Bylaw No. 1247-2017 Capital 141 - 144 Improvement Projects A bylaw to authorize temporary borrowing pending the sale of debentures. RECOMMENDATION THAT the "Temporary Borrowing Bylaw No. 1247, 2017 - 2017 Capital Improvement Projects" be given 1st, 2nd and 3rd readings. Regular Council - 07 Nov 2017 Page 7 of 144 10. INQUIRIES 11. UPCOMING MEETINGS 11.1 Planning and Community Development Committee Thu, Nov 9 9:30 AM – 12:00 PM 11.2 Regular Board Thu, Nov 9 1:30 PM – 4:00 PM 11.3 Corporate and Administrative Services Committee Thu, Nov 23 9:30 AM – 12:00 PM 11.4 Regional Hospital District Wed, Nov 29 9:30 AM – 11:30 AM 11.5 Regular Board Thur, Nov 23 1:30 PM – 4:00 PM 11.6 Intergovernmental Meeting Mon, Nov 27 6:30 PM – 8:00 PM 11.7 Special Corporate and Administrative Services Committee (PREBUDGET) Thu, Nov 30 9:30 AM – 4:00 PM 12. NEXT MEETING 12.1 The next Regular meeting of Council to be held on Tuesday, November 21, 2017 in the Town Hall Council Chambers at 7:00pm. 13. ADJOURNMENT Regular Council - 07 Nov 2017 Page 8 of 144 Special Council MEETING MINUTES October 30th, 2017 Council Chambers, 3:30pm Municipal Hall, 474 South Fletcher Road, Gibsons, BC PRESENT: Mayor Wayne Rowe Councillor Charlene SanJenko Councillor Jeremy Valeriote via teleconference STAFF: Emanuel Machado, Chief Administrative Officer Selina Williams, Corporate Officer Andre Boel, Director of Planning CALL TO ORDER Mayor Rowe called the meeting to order at 3:31pm. ADOPTION OF THE AGENDA R2017-259 Special Council Meeting Agenda - October 30, 2017 MOVED by Councillor SanJenko SECONDED by Councillor Valeriote THAT the agenda for the Special Meeting of Council held October 30, 2017 be adopted as presented. CARRIED MOTION TO CLOSE R2017-260 MOVED by Councillor SanJenko SECONDED by Councillor Valeriote THAT, at 3:32pm, the meeting of Council be closed to the public in accordance with section 90(1) (i) of the Community Charter as the receipt of advice that is subject to solicitor-client privilege, including communications necessary for that purpose is to be discussed.