Regular Meeting of the City Commission Monday, March 9, 2020 7:00 p.m. AGENDA CALL TO ORDER: PLEDGE OF ALLEGIANCE: ROLL CALL: PROCLAMATIONS AND PRESENTATIONS: 1. Census 2020 update. ADDITIONS/ DELETIONS TO AGENDA: PUBLIC INPUT ON AGENDA ITEMS: RECEIPT OF PETITIONS AND COMMUNICATIONS: 2. City Manager report on pending items. a. Monthly report on police related citizen complaints received. 3. Minutes of the Traffic Control Committee (October). 4. Correspondence received regarding Special Assessment District #01-2020 (2). 5. Correspondence received regarding overnight parking. 6. Notice of Temporary Traffic Control Order #1-2020. CONSENT CALENDAR: DESIGNATED (*) ITEMS CITY COMMISSION MINUTES: * 7. Approval of the minutes of the regular meeting held February 24, 2020. * 8. Approval of the minutes of the closed session held February 24, 2020. PUBLIC HEARINGS: 9. Public hearing on special assessment roll for Special Assessment District #1-2020 and consider approval of resolution #5 for approval of the roll and setting of payment terms for the special assessment district. STAFF RECOMMENDATIONS AND REPORTS: 10. Bids and Quotations a. Michigan Street Reconstruction * b. Lime Residuals * 11. Consider commitment to purchase road salt for the 2020-2021 season through the State of Michigan MIDEAL Extended Purchasing Program. All interested persons may attend and participate. Persons with disabilities who need assistance to participate may call the Human Resources Office at 989-779-5313. A 48-Hour advance notice is necessary for accommodation. Hearing or speech impaired individuals may contact the City via the Michigan Relay Service by dialing 7-1-1. City Commission Agenda March 9, 2020 Page 2 * 12. Consider resolution to allow for partial funding from Michigan Department of Transportation (MDOT) for the 2020 Brown Street Reconstruction Project. 13. Consider budget amendment for Tax Increment Finance Authority from Economic Initiatives Fund. * 14. Receive City requests for Saginaw Chippewa Indian Tribe 2% allocations. 15. Consider an agreement with Michigan Community Capital for administration of the grant funding from State of Michigan Environment, Great Lakes & Energy for 410 W. Broadway. 16. Consider appointments to the various board and commissions as recommended by the Appointments Committee as postponed from February 24, 2020. * 17. Approval of payrolls and warrants. ANNOUNCEMENTS ON CITY-RELATED ISSUES AND NEW BUSINESS: PUBLIC COMMENT ON AGENDA AND NON-AGENDA ITEMS: RECESS: CLOSED SESSION: (None scheduled at this time) RECESS: WORK SESSION: (Conference Room A Upstairs) 18. Solid waste pick up discussion for non-single family residential buildings. 19. Conference Room E renovation review. ADJOURNMENT: All interested persons may attend and participate. Persons with disabilities who need assistance to participate may call the Human Resources Office at 989-779-5313. A 48-Hour advance notice is necessary for accommodation. Hearing or speech impaired individuals may contact the City via the Michigan Relay Service by dialing 7-1-1. COMMISSION LETTER #039-20 MEETING DATE: MARCH 9, 2020 TO: MAYOR AND CITY COMMISSION MARCH 4, 2020 FROM: NANCY RIDLEY, CITY MANAGER SUBJECT: CITY MANAGER REPORT ON PENDING ITEMS This report on pending items reflects the current status of tasks that were previously agreed to and a listing of potential items for discussion during 2020. A draft work session schedule for the next few meetings is provided at the end of this report to address items staff needs input/direction on to move forward. 1. Task Related Issues: SHORT DESCRIPTION OF TOPIC MEETING TOPIC WAS AGREED TO REQUESTED DUE STATUS AS OF 3-4-2020 DATE Non-motorized Plan/Complete Streets May 13 None Should evaluate after master Recommend amendments to ordinances, plan and/or plan is recommended guidelines to reduce requirement to implement on all streets Website Content Policy May 28 Anytime in the next Develop draft policy regarding purpose of website and year. what information should/should not be posted New Motions/Amended Motions Onscreen July 8 None Staff to investigate ability to put typed version of new and amended motions on big screen Principal Shopping District July 8 None Investigate for next assessment roll whether new businesses can be granted a lower special assessment amount in first years of business Fee for Christmas Tree Curbside Pickup November 25 Sometime in 2020 Gather information on whether other cities charge for curbside pickup. Also gather data in 2020 on how many trees are actually picked up in the City. COMMISSION LETTER #039-20 MEETING DATE: MARCH 9, 2020 Page 2 2. Potential Work Session Discussion Items a. Items that were to be scheduled for work session in 2019, but did not occur: (These will be moved to 2020) Potential Airport Partners Agreement Rental Housing-additional inspections for converted units b. Items from 2019 that were not prioritized or removed-will need further discussion/direction during 2020: Property Maintenance Ordinance Conference Room E renovation options-Work Session discussion scheduled for March 9, 2020. Policy issues follow-up from OMA/FOIA Training Building inspection-coordination of inspections with County Dumpsters located in paved alleys Effectiveness of storm water ordinance-(Note: still working with partners county-wide on stormwater matters) Rental Housing Inspections: frequency based on good inspections Sustainability goals Incentives/strategy for owner-occupied conversions Homeowner loan and emergency program-needs to be coordinated with above topic Mt. Pleasant Center preferred development Review of general guidelines used for snow removal on streets and parking lots Review ordinance application/interpretation related to commercial/industrial properties c. Items to remove from work session list: Indian Pines South-see what Master Plan process and Parks & Recreation Commission recommend d. Items the City Commission indicated interest in further research/information sometime in 2020: Different standards for rental housing based on type of rental (Mr. Steve Berkshire letter) Scooter rental program (Mr. Odell Miller email) Pedal Trolley ordinance (Mr. Neal information and presentation during January 13, 2020 public comment) COMMISSION LETTER #039-20 MEETING DATE: MARCH 9, 2020 Page 3 e. Items staff will need direction/input on: 2019 goal reports and next steps Bag/tag ordinance violations-Work Session Topic for March 9, 2020 3. Recommended Work Session Discussion Schedule March 9 a. Solid Waste Pickup option for non-single family residential buildings b. Conference Room E renovation review March 23 a. 2019 Goal Reports questions and next steps. b. PILOT policy parameters Please note items that have changed since the last report are highlighted in yellow for easy reference. Mt. Pleasant Police Department Citizen Complaint Summary DATE: February 28, 2020 TO: Nancy Ridley, City Manager FROM: Paul Lauria, Director of Public Safety SUBJECT: Citizen Complaint Update Nature of Gender Identification Race (if known) Complaint Total African Hispanic/ Native Not 2020 Submitted Female Male Neutral American Asian Caucasian Latino American Identified Other January 0 February 0 March April May June July August September October November December TOTALS: 0 Traffic Control Committee (TCC) Minutes - October 24, 2019 Present: Andy Latham, Jason Moore, Paul Rocheleau, Chad Sapp, Stacie Tewari, and John Zang. Special guest, Michele Reinke, SHA Student. Thursday, October 24, 2019, 8:00 A.M. Conference Room C- City Hall • Approved August 22, 2019 meeting minutes. • Suggestion to add "No Parking" signs in the 900 block of Douglas, west side of road. Stacie will look at previous TCO. If allowed under that TCO, Chad will put up additional sign in area of concern. If no TCO, Stacie will create TCO. • Voted not to add sidewalk and mid-block crossing on Kinney in front of the school for parents going to the day care because of safety reasons. Crossings should be directed to the intersection or drop off in the designated area in front of the school. • After months of evaluation, the TCC will close out the re-examination of the "Yield to Pedestrian" signs in the middle of the street at the intersections of Broadway and University and Broadway and Franklin Streets. The TCC was searching for a better way to improve pedestrian safety. There has been business and citizen complaints about the signs obstructing traffic and being taken off road. The reason the signs were added was because the Pedestrian crossing volume (especially children on way to SHA and because the traffic proceeds non-stop from Mission through this area). The TCC looked at multiple alternative solutions including: 1. Hanging signs over intersection (safety concerns, not effective) 2. Additional signage at the corners (off street) 3. 3D intersection painting (tried) 4. Flashing signs (off street) 5. Permanently mounting signs in middle of road (spring loaded) (plowing and truck turning issues) 6. No signs in street (decided that signs are needed) 7. Intersection painting (tried) 8. All-way stops (does not meet state warrant) 9. Elevated platform (too expensive) The signs are effective. They result in constant work to move them back when they are moved when delivery trucks move them to make the wide turns at the intersections. Large vehicles that are challenged making turns at these two intersections merely need to travel one block to the east or one block to the west to avoid them. After reviewing all available options, the TCC recommends the movable signs remain and the issue be closed. The existing signs are effective at increasing safety of pedestrians and slowing traffic which are their intended purpose. • Voted for the removal of the remaining two-way traffic signs from Main and Washington (handful left from the conversion). • Voted to remove the "Signal Ahead" signs at Broadway and Brown Streets. "'The next meeting was scheduled for December 26, 2019 but will be cancelled due to Christmas"' Donald T Inman 311 W. Michigan St Mt.Pleasant, Ml 48858 (989)944-1916 Ruthless222000@yahoo 320 W. Broadway St Mt.Pleasant, Ml 48858 Attn: Jeremy Howard, City Clerk I am writing in regards to the letter I received about the Pedestrian Street Lighting.