PATRICIA A. SCATES JERRY BRIDGES President PORT OF OAKLAND Executive Director FRANK KIANG BOARD OF PORT COMMISSIONERS DAVID L. ALEXANDER First Vice President 530 Water Street • Oakland, California 94607 Port Attorney ANTHONY A. BATARSE, JR. JOHN T. BETTERTON Second Vice President Telephone: (510) 627-1100 Secretary of the Board DARLENE AYERS-JOHNSON Facsimile: (510) 763.3562 TDD: (510) 763.5730 Commissioner KENNETH KATZOFF E-Mail: boardftoortoakland.com Commissioner WEB: www.portofoakland.com DAVID KRAMER Commissioner JOHN PROTOPAPPAS MINUTES Commissioner Regular Meeting of the Board of Port Commissioners Tuesday, January 18, 2005 - 3:00 p.m. ROLL CALL President Scates called the meeting to order at 3:18 p.m., and the following Commissioners were in attendance: Commissioner Ayers-Johnson, Commissioner Katzoff, First Vice-President Kiang, Commissioner Kramer, Commissioner Protopappas, and President Scates. Second Vice-President Batarse was excused. CLOSED SESSION President Scates convened the Board in Closed Session at 3:15 p.m. to consider the following items: 1. CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION. Pursuant to subdivision (a) of Section 54956.9. Names of cases: City of Oakland v. Oscar Niemeth Towing, Inc., Alameda County Superior Court Civil Case No. RG04181699 (Breach of contract, fraud, conversion) City of Oakland v. Douglas C. Niemeth dba Bayside Dredging Company, Alameda County Superior Court Civil Case No. WG041819 (Unlawful detainer) City of Oakland v. Teresita Banguis-Punla, Alameda County Superior Court Civil Case No. RG04185153 (Unlawful detainer) Minutes of the Regular Meeting January 18, 2005 City of Oakland v. Teresita Banquis-Punla, Alameda County Superior Court Civil Case No. RG04185027 (Breach of contract) 2. CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION. Significant exposure to litigation pursuant to subdivision (b) of Section 54956.9: (8 Matters) 3. CONFERENCE WITH REAL PROPERTY NEGOTIATOR. Government Code Section 54956.8. Property: Oakland Army Base Negotiating Parties: Port of Oakland, Oakland Base Reuse Authority, Oakland Redevelopment Agency, and City Council Agency Negotiator: Executive Director, Jerry A. Bridges Under Negotiation: Price and Terms of Payment OPEN SESSION President Scates reconvened the Board into Open Session at 4:19 pm. FIRST CLOSED SESSION REPORT The Port Attorney reported that the Board had not completed the Closed Session Agenda and would reconvene in Closed Session after speakers were heard in Open Forum. The Board Secretary reported that the Board had approved by unanimous consent the following closed session items: Resolution 05001, Authorizing And Approving Retention Of Special Counsel. Resolution 05002, Approving And Authorizing Execution Of A Tolling Agreement With Avis Rent A Car System, Inc. ("Avis"), Concerning Contamination At The Metropolitan Oakland International Airport ("Airport"). Resolution 05003, Approving And Authorizing Execution Of A Tolling Agreement With The Hertz Corporation ("Hertz") Concerning Contamination At The Metropolitan Oakland International Airport ("Airport"). Resolution 05004, Approving And Authorizing Execution Of A Tolling Agreement With Union Pacific Railroad Company ("Up") Concerning Contamination At Or Adjacent To Berth 57, Oakland, California. Minutes of the Regular Meeting January 18, 2005 AIRPORT Commissioner Katzoff gave an account of the January 10, 2005 Aviation Committee meeting. He reported that the Committee had recommended for consideration by the full Board Items A-1 through A-11. A motion to approve Items A-1 through A-4 and Items A-6 through A-11 was made by Commissioner Katzoff and seconded by Commissioner Ayers-Johnson. A-1 Resolution 05005, Ratification Of Addenda And Award Of Contract For Reconstruction Of East Apron – Phase 1, South Field, Oakland International Airport, AIP 3-06-0170-29, AIP 3-06-0170-36 In The Amount Of $12,566,465. (Resolution) A-2 Resolution 05006, Approval Of A $50,000 Per Year Increase To The Annual Contract For Removal Of Rubber Deposits From Runways, Oakland International Airport. (Resolution) A-3 Resolution 05007, Authorization To Execute A Customer Generation Agreement With PGE And A Similar Agreement With FedEx To Interconnect And Operate FedExs Proposed Solar Power Generating Facility In Parallel With The Existing Distribution Systems At The Airport. (Resolution) A-4 Resolution 05008, Approval Of Fifth Amendment To The Measure B Funding And Loan Agreement With The Alameda County Transportation Authority (ACTA) For The Airport Roadway Project (ARP), Oakland International Airport. (Resolution) A-6 Resolution 05010, Approval Of License And Concession Agreement With Avis Rent A Car System, Inc. (Vicinity Of Langley/Earhart Road, North Airport). (Resolution) A-7 Resolution 05011, Approval Of License And Concession Agreement With Enterprise Rent A Car Company Of San Francisco (Vicinity Of Ryan/Earhart Road, North Airport). (Resolution) A-8 Resolution 05012, Approval Of License And Concession Agreement With Fox Rent A Car, Inc. (Vicinity Of Ryan/Earhart Road, North Airport). (Resolution) A-9 Resolution 05013, Approval Of License And Concession Agreement With The Hertz Corporation (Vicinity Of Ryan/Earhart Road, North Airport). (Resolution) A-10 Resolution 05014, Authorization To Approve Supplemental Agreement With Lochard Corporation To Upgrade The Airport Noise And Operations Monitoring System. Cost Is $35,000 For The First Year; $8,000 Annually For Two Years. (Resolution) A-11 Resolution 05015, Authorization To Dispense With Standard Bidding Procedures And To -3- Minutes of the Regular Meeting January 18, 2005 Authorize A Change Order To Extend Existing Contract With West Coast Contractors, Inc. To Complete The Final Phase Of The Airports Sound Insulation Program In Alameda. Estimated Amount Is $1,7000,000. (Resolution) The motion to approve Items A-1 through A-4 and A-6 through A-11 passed by the following votes: (6) Ayes: Commissioner Ayers-Johnson, Commissioner Katzoff, Vice-President Kiang, Commissioner Kramer, Commissioner Protopappas and President Scates. (1) Excused: Vice-President Batarse. On the recommendation of staff, Item A-12 was pulled. A-12 PULLED: Transportation Foes. (Ordinance). A motion to approve Item A-5 was made by Commissioner Katzoff and seconded by Commissioner Ayers-Johnson. Two public speakers, Darrel Carey and Geoffrey Pete, addressed the board on Item A-5. A-5 Resolution 05009, Approval Of A Second Supplemental Agreement To The Contract For The Design Of The Garage And Customer Services Building Project, And Deletion Of Parking Garage/CSB Portions Of The Project, Oakland Terminal Expansion Program (Tex). (Resolution) The motion to approve Item A-5 passed by the following votes: (6) Ayes: Commissioner Ayers-Johnson, Commissioner Katzoff, Vice-President Kiang, Commissioner Kramer, Commissioner Protopappas and President Scates. (1) Excused: Vice-President Batarse. MARITIME Commissioner Kramer gave an account of the December 20, 2005 Maritime Committee meeting. He reported that the Committee had recommended for consideration by the full Board Items M-1 through M-5. A motion to approve Items M-1 through M-5 was made by Commissioner Kramer and seconded by Commissioner Katzoff. M-1 Resolution 05016, Approval Of Negotiation And Execution Of A Change Order To The Berths 32/33 Wharf Rehabilitation Project For The Costs Associated With Relocation Of The New Mooring Bollards And Miscellaneous Changes At Berths 32/33. M-2 Resolution 05017, Approval Of Negotiation And Execution Of A Change Order To The Berth 22 Wharf Replacement Project For The Costs Associated With Rebuilding Approximately 150 Linear Feet Of Wharf At Berth 23. Minutes of the Regular Meeting January 18, 2005 M -3 Resolution 05018, Authorization To Dispense With Standard Bidding Procedures For The Wharf And Embankment Strengthening Program (WESP), Berths 23-26 30, Outer Harbor. M -4 Resolution 05019, Authorization To Execute A Professional Services Agreement With Marstel-Day, LLC To Provide Dredging Policy And Permitting Consulting Services For An Amount Not To Exceed $150,000 For The Period Commencing February 1, 2005 And Ending January 31, 2006. M -5 Resolution 05020, Approval Of First Supplemental Agreement With Geomatrix Consultants, Inc., (Contract #02377) To Investigate, Design, And Provide Construction Oversight Of The Former UP Roundhouse Site. The motion to approve Items M-1 through M-5 passed by the following votes: (6) Ayes: Commissioner Ayers-Johnson, Commissioner Katzoff, Vice-President Kiang, Commissioner Kramer, Commissioner Protopappas and President Scates. (1) Excused: Vice-President Batarse. APPROVAL OF THE MINUTES On a motion by President Scates, seconded by Commissioner Protopappas, the Board unanimously approved the Minutes of the Regular Meeting of December 21, 2004. SUMMARY ITEMS A motion to approve Item S-1 and S-2 was made by Commissioner Kramer and seconded by Commissioner Protopappas. S-1 Resolution 05021, Delta Air Lines, Inc. #1 Airport Drive, Terminal 1 (M101, M102 and M103): Installation of a self-ticketing kiosk and a telephone kiosk in the ticketing lobby (M101); in-salvation of a boarding card reader at Gate 15, and installation of a new local area network in Terminal 1. Project includes related electrical and data cabling work. This project has been determined to be exempt from the requirements of the California Environmental Quality Act pursuant to Class 1, Section 15301(a). Valuation of work: $40,000. S-1 Resolution 05022, SSA Terminals, Inc.; Dragon