THE CORPORATION OF THE DISTRICT OF CENTRAL SAANICH COMMITTEE OF THE WHOLE Monday, December 12, 2016 - 7:00 PM Council Chambers (Please note that all proceedings of Committee of the Whole Meetings are video recorded) AGENDA 1. CALL TO ORDER 2. CLOSED MEETING (if required) 2.1. Motion to Close: Recommendation: That Council convene a closed meeting pursuant to the following subsection of Section 90(1) of the Community Charter. (a) personal information about an identifiable individual who is being considered for a position as an employee of the municipality. 3. APPROVAL OF AGENDA 4. PRESENTATIONS 5. PLANNING & DEVELOPMENT Keating Business District Final Report The final report will be presented at a January, 2017 meeting of the Committee of the Whole meeting to provide the necessary time for the consultant to finalize their report. 5.2. Moorage and Other Uses in Brentwood Bay Pg. 4 - 82 Correspondence referred from November 21, 2016 Regular Council Meeting: Central Saanich Marine Society, November 14, 2016 J. Tidman, November 15, 2016 J. Wake, November 16, 2016 G. Rogers November 16, 2016 T. Peard, November 16, 2016 J. Trueman, November 17, 2016 K. & T. Schibli, November 17, 2016 Additional Correspondence received after the November 21, 2016 Regular Council Meeting: T. Coward, November 21, 2016 MLA G. Holman, November 21, 2016 T. Hackett, November 22, 2016 Photos Received Anonymously December 12, 2016 Recommendation: With regard to the issues in Brentwood Bay discussed in the staff memorandum of December 4, 2016, it is recommended that Council take a phased approach: Short term: 1. the District hold a public information meeting to gather feedback on the points raised and confirm or add to the understanding of the issues being experienced by the community in Brentwood Bay; and, 2. Council request that the provincial and federal governments provide additional resources for the proper removal and disposal of derelict and abandoned vessels, buoys and other marine refuse. Medium term: 3. having gathered public input, Council indicate whether taking on a more direct role in the monitoring, regulation and enforcement of activities in Brentwood Bay is to be pursued as a municipal priority; and, if so, 4. Council reach out to the Council of Tsartlip First Nation to gauge if there is a desire to work together to jointly develop a management plan for Brentwood Bay; 5. Council direct staff to prepare cost estimates for: the development of new regulatory bylaws; preparation of an application for a provincial Licence; new resources for communication, monitoring and enforcement; and any new capital improvements, for consideration in the budget and five-year financial plan; 6. Council direct staff to draft terms of reference for a Technical Advisory Committee to advise Council on the development of a new management plan for Brentwood Bay including new regulations covering moorage and live-aboards, backed by a provincial Licence of Occupation; 7. Council consider inviting members of the CSPS Saanich Inlet Working Group to participate in the Technical Advisory Committee; 8. Council direct staff to proceed with a District-initiated bylaw process and application for provincial Licence of Occupation, public engagement and communication strategy. 6. COMMUNITY, PROTECTIVE SERVICES & FACILITIES 7. PARKS & RECREATION 8. PUBLIC WORKS & TRANSPORTATION Committee of the Whole Agenda December 12, 2016 Page 2 of 119 8.1. Removal of Two Derelict/Abandoned Vessels Pg. 83 - 84 Recommendation: That Council authorize staff to undertake the necessary work to remove two derelict/abandoned vessels in Brentwood Bay to the maximum cost of $18,000. 8.2. Traffic and Highways Regulation Amendment and Municipal Ticket Pg. 85 - 104 Information System Bylaws Recommendation: 1. That Traffic Highways Regulation Amendment Bylaw No. 1901, 2016 be read a second and third time. 2. That Municipal Ticket Information System Bylaw Amendment Bylaw No. 1902, 2016 be given three readings. 9. WATER & WASTE MANAGEMENT 10. ADMINISTRATION & FINANCE 10.1. Long Term Financial Plan Pg. 105 - 119 Recommendation: That Council approve the 2016 Long Term Financial Plan as proposed. 11. NEW BUSINESS 11.1. Capital Integrated Services and Governance Initiative The Capital Integrated Services and Governance Initiative - Report Out Meeting for the Peninsula municipalities has been confirmed to be taking place at 3:00 pm on December 15 in Sidney in Room #2 of the Mary Winspear Centre. 12. ADJOURNMENT Committee of the Whole Agenda December 12, 2016 Page 3 of 119 The Corporation of the District of Central Saanich COMMITTEE OF THE WHOLE REPORT For the Committee of the Whole meeting on December 12, 2016 To: Patrick Robins File: 5280-09 Chief Administrative Officer From: Bruce Greig Priority: Strategic Director of Planning and Operational Building Services Date: December 04, 2016 Re: Moorage and Other Uses in Brentwood Bay RECOMMENDATIONS: With regard to the issues in Brentwood Bay discussed in the staff memorandum of December 4, 2016, it is recommended that Council take a phased approach: Short term: 1. the District hold a public information meeting to gather feedback on the points raised and confirm or add to the understanding of the issues being experienced by the community in Brentwood Bay; and, 2. Council request that the provincial and federal governments provide additional resources for the proper removal and disposal of derelict and abandoned vessels, buoys and other marine refuse. Medium term: 3. having gathered public input, Council indicate whether taking on a more direct role in the monitoring, regulation and enforcement of activities in Brentwood Bay is to be pursued as a municipal priority; and, if so, 4. Council reach out to the Council of Tsartlip First Nation to gauge if there is a desire to work together to jointly develop a management plan for Brentwood Bay; 5. Council direct staff to prepare cost estimates for: the development of new regulatory bylaws; preparation of an application for a provincial Licence; new 1903 Mount Newton Cross Road, Saanichton, B.C. V8M 2A9 Phone: 250-652-4444 Fax: 250-652-0135 Page 4 of 119 To: Patrick Robins, Chief Administrative Officer December 04, 2016 For: December 12, 2016 Committee of the Whole Re: Moorage and Other Uses in Brentwood Bay resources for communication, monitoring and enforcement; and any new capital improvements, for consideration in the budget and five-year financial plan; 6. Council direct staff to draft terms of reference for a Technical Advisory Committee to advise Council on the development of a new management plan for Brentwood Bay including new regulations covering moorage and live-aboards, backed by a provincial Licence of Occupation; 7. Council consider inviting members of the CSPS Saanich Inlet Working Group to participate in the Technical Advisory Committee; 8. Council direct staff to proceed with a District-initiated bylaw process and application for provincial Licence of Occupation, public engagement and communication strategy. BACKGROUND: At its June 6, 2016, meeting Council received a staff report on the regulation of moorage and other uses within Brentwood Bay, and gave priority to an initiative to investigate a new municipal regulatory scheme for monitoring and enforcement of such marine activities. The Council motion initiated a process of information gathering, identifying regulatory options and investigating how other municipalities have addressed similar issues. Council also directed that an initial step in developing a management plan for Brentwood Bay, which may include approaching the Province for a Licence of Occupation, should include consultation with the Tsartlip First Nation to see if there is potential to work together on these issues. This report overviews the issues observed, legal authority, challenges of enforcement, experiences of other jurisdictions, parallel efforts underway, potential resources necessary and approaches to communication. DISCUSSION: A. Issues Observed This summer, the Central Saanich Police Service, in cooperation with the RCMP marine unit, provided safety patrols of the Brentwood Bay area (Saturday fireworks nights plus additional Thursdays). During the same period, the municipal Bylaw Enforcement Officer responded to a number of complaints which are somewhat typical for the summer months: these include overnight moorage of vessels at the municipal wharf, dumping of garbage on the wharf and at public beach access points, parking on nearby roads, unsightly vessels and concerns of pollution caused by live-aboards. The following is a snapshot of observations gathered during these monitoring and enforcement activities: Number of boats observed moored in Brentwood Bay: 76 Number of buoys: 111 Buoys complying with Transport Canada standards: 50% Page 5 of 119 To: Patrick Robins, Chief Administrative Officer December 04, 2016 For: December 12, 2016 Committee of the Whole Re: Moorage and Other Uses in Brentwood Bay Number of dinghies, canoes and kayaks at public beach access points: 35 Number of dinghies observed moored at the municipal wharf: up to 20 Environmental impacts A number of citizens have expressed concerns about pollution of the marine environment of the Saanich Inlet resulting from: inadvertent or deliberate dumping of garbage by boat owners; derelict or inadequately fastened boats or other floating objects (sections of dock floats, barrels, etc.) which may break loose in storms; derelict or abandoned vessels sinking when unattended; improper maintenance polluting