Agenda Item No 3 Minutes of the Avonmouth and Kingsweston Neighbourhood Partnership on Tuesday 22nd March 2016 at 7.00pm Venue: Avon Primary School Hall, Barracks Lane, Shirehampton, Bristol, BS11 9NG Councillors present: Councillor Jason Budd and Tim Leaman (Kingsweston Ward) Councillor Matt Melias (Avonmouth Ward) Neighbourhood Partnership Members (representing Lawrence Weston, Sea Mills, Shirehampton and Avonmouth) Renee Slater (Neighbourhood Partnership Chair, Shirehampton) David Thomas (Shirehampton) Tim Scott (Avonmouth) Mark Pepper (Lawrence Weston) Val Jenkins (Shirehampton) Ann Hawkins (Lawrence Weston) Officers: Keith Houghton (Neighbourhood Partnership Co-ordinator) Ruth Quantock (Democratic Services Officer) Robin McDowall (Economic Development Manager) (for item 7) Other attendees (including organisation where identified): George Ferguson – Mayor of Bristol (for item 7) [email protected] http://www.bristol.gov.uk Neighbourhood Policing Inspector Paul Bolton-Jones Avon & Somerset Police 24 residents including: David Tudgey – Ambition Lawrence Weston David Martyn – Kingsweston Action Group Jac Blacker – Avonmouth CCA John Chaplin – Bristol Port Company Andy Hollick Wendie Smith John Morris Maryna Morris Judith Hadley Paul Gilltrow Mrs J Crouch Mr M Crouch Christine Chard Stephen Warn Sandra Warn Eddie Kendall Gerry McCabe John Muse 1. Welcome and introductions Introductions were made. 2. Apologies for absence Apologies were received from Councillor Wayne Harvey, Anne Green and Gil Osman. 3. Minutes of the meeting held on the 9 December 2015 and Action Tracker P8 – it was pointed out that there was a $ sign on page 8 instead of £. 2 Agreed - that the minutes of the meeting held on 9 December 2015 be confirmed as a correct record, subject to the above minor amendment and signed by the Chair. Action Tracker All actions listed had been completed. Matters Arising P9(d) – Shirehampton Christmas Lights. David Thomas updated the NP that the Christmas Lights Association is taking active steps to re-form and will be in a position to deliver the Christmas Lights in 2016. P9 (3) - Bid from Shirehampton Community Action Forum (SCAF) for £5000 grant funding which had been unsuccessful due to concerns raised by the NP around on-going sustainability of SCAF. It was noted that SCAF had now received confirmation that they will receive a grant from the People’s Health Trust for 50% of the cost of core funding and have therefore re- applied for funding to be dealt with later on the agenda. P10 (6) – Allocation of between £200 and £500 to cover the cost of the installation of a bench for Sea Mills. Cllr Melias indicated that a vote had been taken by local residents and the preferred location was on the green area outside Sea Mills Library. Action Keith Houghton 4. Declarations of Interest There were no declarations of interest. 5. Public Forum One item of public forum had been received from South West Transport Network which was campaigning for a new station building on the Severn Beach line platform to be a priority project for Metro Rail. The NP supported the contents and noted the statement. Action: letter outlining NP support for this campaign to be drafted – Renee Slater 6. Mayor’s Port Communities Resilience Fund 3 The Chair agreed to bring this item forward on the agenda as the Mayor was in attendance to answer questions that had been raised by the NP at the December meeting relating to the £1m Port Communities Resilience Fund (PCRF) which had been set up to support the communities around the Port. The questions and replies from the Mayor are attached at Appendix A. 7. Neighbourhood Partnership Business Activities Report The NP Co-ordinator introduced the report. 1) Wellbeing Fund The Neighbourhood Committee were invited to approve spending of £4996 in accordance with recommendations agreed at the grant assessment meeting held on the 23rd February 2016. The Neighbourhood Committee considered each of the Wellbeing Fund Applications in turn as follows: (a) 191st Shirehampton Scout Group – Making the building vandal proof (concrete blocks and render) - £1200 requested Resolved – (unanimously) that the Neighbourhood Committee approves the request for £1200 (b) Shirehampton Community Action Forum – Lamplighters Spring & Summer Walk/Events Programme - £1125 requested Resolved – (unanimously) that the Neighbourhood Committee approves the request for £1125 (c) Avonmouth Football Club – Club wc upgrade - £410 requested. Resolved (unanimously) – that the Neighbourhood Committee approves £410 (d) Goram Events Ltd – The Goram Fair - £1500 requested 4 Resolved: (unanimously) - that the Neighbourhood Committee approves £500 (e) Avonmouth Children’s Centre - Shed storage for play tots – shelves & Storage - £327.75 requested Resolved: (unanimously) - that the Neighbourhood Committee approves £327.75 (f) St Mary’s Church – Girls Only Group (resubmission) - £1500 It was noted that there was not enough money to award the full amount so £1433.25 had been recommended which was the remaining balance in the Wellbeing fund. The NP Co-ordinator indicated that due to a slight arithmetical miscalculation of £20 there was actually 1453.25 remaining. Resolved: (unanimously) - that the Neighbourhood Committee approves £1453.25 The Neighbourhood Committee also resolved to approve the recommendations not to fund the requests listed in section 1.4 of the report. 2) Traffic & Transport The NP has been asked by BCC Highways team to choose some alternative schemes in case the Shirehampton/Kingsweston/Westbury Lane Junction scheme is unsuccessful in securing additional funding from Road Safety to complete the scheme. The T&T Sub-Group met on 14th January and have asked Highways to explore delivery of 4 schemes from Traffic Choices which were outlined in the report. The Sub-Group will meet in advance of the next NP meeting to find out whether funding has been successful and if not make a recommendation to re-allocate the NP funding (£25k) to one of these other schemes. It was pointed out that owing to forthcoming changes to Ward boundaries the pedestrian crossing scheme outside Sea Mills Primary School would no longer be within the responsibility of this NP. The NP Co-ordinator confirmed that all the information relating to this proposed scheme would 5 be passed on to the new Stoke Bishop Ward along with all other issues relating to Sea Mills. Action Keith Houghton. The Neighbourhood Committee resolved:- 1) that the 3 alternative Local Traffic Schemes listed in 2.2.3 of the report be put forward to Highways for further exploration:- - Vehicles parked and driven onto the Green at Moor Grove (LW), £25k for the introduction of a parking layby (but there is also the option of carrying out a lesser minor works scheme for under £3.5k - Accidents at Kings Weston Lane Roundabout (LW), @£25k for crossing - HGV parking in Portview Road, Avonmouth (AM), £3-£4k for yellow lining 2) that the proposed use of the Valerian Close S106 fund (£14803.26) be approved as set out under 2.3 of the report: - Upgrade of the Valerian Close bus stop (Portway) travelling in an inbound direction 3) that the recommended applications of the Merebank and Plot M6 S106 contributions be accepted as set out under 2.3 of the report and that it be brought back to the NP for final approval once the funding package for Kingsweston Lane is in place and a response from the DVLA is received. (the NP wished to see the correspondence between Jimmy Cliff and DVLA – action Keith Houghton) 4) that at its next meeting the T&T Sub-Group be requested to develop a set of criteria to be applied to highways improvement requests logged on Traffic Choices to select schemes. Action Keith Houghton/T&T Sub-Group Action: Keith Houghton 3) Parks & Open spaces The Environment Sub-Group had met on 18th February 2016 to continue its work on refreshing the existing Parks and Open Spaces Priority Investment 6 Plan. BCC has allocated £500k per year to support NP parks & open spaces priorities, expressed in NP Plans. The Sub-Group had made a number of recommendations for the use of Parks S106 monies and Park Access improvement schemes to include in the NP Plan to enable access to the above funding. During discussion it was noted that Kingsweston Action Group (KWAG)had put forward a project to the 27th February Parks meeting which had not been included in the list which he found disappointing. Although the application was not perfect, a lot of work had already been done on circular access paths in the area and KWAG did not want to miss out on this opportunity for funding. The Neighbourhood Co-ordinator suggested that this work was probably included in the BCC list but agreed to check with Sarah Tyler and get back to David Martyn (KAG). Action Keith Houghton The Neighbourhood Committee noted an emerging S106 priority relating to Arbutus Drive/Westbury Land junction and resolved:- 1) that the recommended allocations of Parks S106 in para 3.1 of the report be approved as follows: - Former Portway Day Centre - £7620.97 - Former Shirehampton Baths - £23910.51 - Valerian Close - £8382.20 (Allocate to existing priority 5 – Improve park facilities at Beachley Walk/St Marys Rec) - Arbutus Drive - £9717.61. To apply to provision of play facilities in East Lawrence Weston, subject to an exploration of the most appropriate location 2) that the recommended Access improvements in para 3.3 of the report be approved for inclusion in the NP Plan as follows: - Nibley Road Open Space - Avonmouth Park - Ridingleaze & Henacres Play area Action: Keith Houghton 4) Clean and Green / Environment Budget 7 The Neighbourhood Committee resolved to note the accumulative underspend of £2800 and approved that it be carried over to 2016/17 as a Clean & Green Budget. It was suggested that some of this money could be used in conjunction with the Community Payback Service for litter picking across the NP area.