Table of Contents Article 1. NAME ……………………………………………………………………………………………….2 Article 2. PURPOSE AND GOALS ………………………………………………………………………3 Article 3. REPRESENTATIONS OF THE ORGANIZATION …………………………………..4 Article 4. PHILANTHROPY AND SERVICE FOCUS ……………………………………………..5 Article 5. COUNTRY FOCUS ……………………………………………………………………………..6 Article 6. ORGANIZATION ……………………………………………………………………………....7 Article 7. ENTITIES ……………………………………………………………………………………….15 Article 8. MEMBERSHIP REQUIREMENTS………………………………………………………18 Article 9. AFFILIATIONS………………………………………………………………………………...20 Article 10. POLICIES ……………………………………………………………………………………...22 Article 11. MEETINGS ……………………………………………………………………………………23 Article 12. QUORUM …………………………………………………………………………………….24 Article 13. REFERENDUM AND RECALL …………………………………………………………25 Article 14. AMENDMENTS ……………………………………………………………………………26 Delta Kappa Delta Sorority, Inc. National Constitution July 14, 2014 Article 1. NAME Section 1.1 Name (A) The name of this organization shall be Delta Kappa Delta Sorority, Inc. (hereby referred to as Delta Kappa Delta). (B) The name of the organization, or any part thereof, or derivative there from, may be employed in connection with the official activities of Delta Kappa Delta. Permission for the use of such name for other purposes may only be granted by the National Board. Section 1.2 Incorporation (A) When stated in official paperwork, the sorority must be stated as an incorporated organization. (B) Delta Kappa Delta was originally incorporated in the state of Texas and the Articles of incorporation filed as of December 2011. Delta Kappa Delta Sorority, Inc. will remain incorporated in the State of Texas unless decided otherwise. All the corporation laws in the State of Texas will be followed by Delta Kappa Delta Sorority, Inc. Section 1.3 Non-Profit (A) The Sorority shall be a not-for profit corporation organized under the laws of the State of Texas. (B) Upon dissolution of the organization all proceeds will be donated to an affiliate charity organization. No funds will be kept. 2 Article 2. PURPOSE AND GOALS Section 2.1 Purpose (A) Delta Kappa Delta Sorority, Inc. commits itself to the fostering of a united sisterhood, the development of indomitable spirit, the betterment of the community through humanitarian services, and the education of ourselves and others about the Indian sub-continental culture. Furthermore, we dedicate ourselves to personal, cultural enrichment through the awareness and preservation of our traditions and morals. Section 2.2 Goals (A) In carrying out this purpose, this organization shall strive to meet the following major goals: (B) To serve the community locally and globally through charitably acts of service and fundraising money. (C) To reach out to children through our service focus by helping them succeed in school and enhancing their education. (D) To donate money to unfortunate and abused children locally and in the Indian Subcontinent. (E) To uphold the prestige and image of Delta Kappa Delta Sorority, Inc. (F) To encourage unity among the other chapters within Delta Kappa Delta and develop a strong sense of sisterhood, culture, and morality. (G) To strive for unity among other Greek organizations around the nation. 3 Article 3. REPRESENTATIONS OF THE ORGANIZATION Section 3.1 Crest (A) See attached Document 1. Section 3.2 Colors (A) The Colors of Delta Kappa Delta Sorority, Inc. will be violet, black, and silver. Section 3.3 Symbol (A) The Symbol of Delta Kappa Delta Sorority, Inc. will be the Diya. Section 3.4 Mascot (A) The Mascot for Delta Kappa Delta Sorority, Inc. shall be the peacock. Section 3.5 Flower (A) The Flower for Delta Kappa Delta Sorority, Inc. shall be the lotus flower. Section 3.6 Gem (A) The Gem for Delta Kappa Delta Sorority, Inc. shall be the Amethyst. Section 3.7 The Motto (A) The Motto for Delta Kappa Delta Sorority, Inc. is as follows: “I slept and dreamt life was joy I awoke and saw life was service, I acted, and behold, service was joy.” -Rabindranath Tagore (B) Whenever the motto is communicated written or orally, credit must be given to Rabindranath Tagore for writing it. 4 Article 4. PHILANTHROPY & SERVICE FOCUS Section 4.1 Philanthropy (A) The philanthropy of Delta Kappa Delta Sorority, Inc. shall be the awareness and prevention of child abuse. A portion of monies raised by this organization must be donated to organizations relating our philanthropy. Section 4.2 Service Focus (A) The service focus of Delta Kappa Delta Sorority, Inc. shall be the education of children. A portion of service hours required must serve this focus. 5 Article 5. COUNTRY FOCUS Section 5.1 Country Focus (A) The chapters/colonies of Delta Kappa Delta Sorority, Inc. shall have a country focus each year. The purpose of this focus is to learn about the culture and customs of the country. (B) Country focus will be nationally declared (C) All chapters/colonies will focus on a certain South Asian country each year separate from the National country focus. Section 5.2 South Asian Countries (A) The country focus list is as follows: (i) Bangladesh (ii) Bhutan (iii) India (iv) Nepal (v) Pakistan (vi) Sri Lanka (B) The country focus will be rotated from the list of countries above every year starting with Bangladesh in the 2004-2005. 6 Article 6. ORGANIZATION Section 6.1 Chapter/Colony Executive Board (A) Purpose (i) The Executive Board of a chapter/colony exists to lead an entity of Delta Kappa Delta Sorority, Inc. The Executive Board of each chapter/colony will be responsible for staying in constant communication with the active members of their chapter/colony, other chapters/colonies, Board of Directors, and the National Board. The following section contains a list of officers for each chapter/colony. Each chapter/colony should at least have the following officers, but other chair positions may be added according to the needs of the chapter/colony. (B) Titles (i) President (ii) Vice-President (iii) Secretary (iv) Treasurer (v) Service Chair (vi) Parliamentarian (C) Terms of office (i) Each officer will hold their position for one academic or calendar year. (ii) For the academic term, the term will start at the end of May and go through the following May for that respective school year. (iii) For the calendar term, the term will start at the beginning of January and go through the following December for that respective calendar year. (iv) A member has no restrictions on the number of years she serves on the executive committee; however, a member cannot be elected to hold the same position of office for more than two consecutive academic or calendar years. (v) If there are not enough members running for office then one person can hold up to two positions. (D) Election Process (i) Policies for election for electing officers will be decided upon by the individual chapter/colony and must be put in the constitution for that chapter/colony. However the following items must be observed for eligible candidates. 7 (ii) The candidate must be in good standing with the respective university. (iii) The candidate must be in good standing with the respective chapter/colony. (iv) The candidate must demonstrate strong leadership skills and initiative. (v) Election process from the By-laws will be followed unless National Board decided differently. Section 6.2 National Directors (A) Purpose (i) The National Directors will preside over the national committees of Delta Kappa Delta Sorority, Inc. They will serve as a medium of communication between the national committees and the National Board. The National Directors can consist of Alumni Members from the various chapters/colonies of Delta Kappa Delta Sorority. (B) The Officers of the National Directors will include following positions: (i) Alumni Director (ii) Northern Regional Director (iii) Southern Regional Director (iv) Service Director (v) Fundraising Director (vi) Risk Management Director (vii) New Membership Director (viii) Anti-Hazing Director (C) National Directors Officer Eligibility (i) In order to be an officer of the National Board, the lady must either be an alumna of Delta Kappa Delta Sorority, Inc. that has served on the executive board of his respective chapter/colony (ii) Furthermore, the officer must be an Alumna in Good Standing in accordance to the National Constitution rules. If a lady has been suspended for reasons based on the conduct policy (excluding service or academic probation), she is only eligible to serve on the National Board one (1) year after completion of her suspension period. (D) Election of the National Directors (i) The sisterhood will be given one to two months prior to the National Conference to nominate candidates for each position. 8 (ii) Each nominee must be seconded. (iii) After the nominee is seconded she will be asked to accept or decline the nomination for the positions. (iv) After accepting the nomination each candidate will be interviewed by the present National Board for the position. The sisterhood is welcome to join in the discussion. (v) The officers of the National Directors will be elected by a 2/3 majority of the sisterhood. (vi) Each sister will receive one vote and the voting process will be done via DKD Portal. Sisters must be a registered member on portal in order to cast a vote. (vii) From the time that the election process begins, each sister has one-two weeks to reach a decision about each individual candidate. (viii) The National Board may structure the elections in the manner it sees fit to the expedient as well as inclusive of all the existing chapters and colonies. (ix) Election process from the Bylaws, Article XV will be followed unless National Board decides differently. (x) The positions of the Regional Directors will have to be filled by a sister who resides in the respective area for the position. (E) Terms of Office (i) Each officer will hold her position for one academic year. (ii) The term will start at the National Conference held before the start of the academic year and the term will end at the next year.