MUNICIPALITY OF TRENT LAKES COUNCIL MEETING TUESDAY, FEBRUARY 17, 2015 COUNCIL CHAMBERS, 1:00 P.M. AGENDA Call to Order Prayer Our Father we offer you our humble thanks for your merciful care and for the work you enable us to do. We pray for your wisdom, guidance and direction in our deliberations during this meeting so that we may be faithful representatives in our service to this community. National Anthem Page 1. Disclosure of Interest 2. Adoption of Minutes a) Regular Council Meeting - February 3, 2014 (6 - 24) Section 34 Public Meeting - February 3, 2015 Council Meeting - 03 Feb 2015 - Minutes - Pdf.pdf Public Meeting - Section 34 - 03 Feb 2015 - Minutes - Pdf.pdf 3. Adoption of Confirming By-law a) Confirming By-law (B2015-021) (25) B2015-021 Confirming By-law - February 3 2015.pdf 4. Statutory Public Meetings - Planning Act a) None. 5. Tender Opening a) None. 6. Delegations a) Chris Kawalec, Community Social Plan Coordinator & Seniors (26 - 32) Portfolio City of Peterborough - Social Services Division Re: Community Social Plan Update 2014 CSP Township Update Report - TL.pdf All times provided on the agenda are approximate only and may be subject to change. Page 1 of 150 MUNICIPALITY OF TRENT LAKES COUNCIL MEETING TUESDAY, FEBRUARY 17, 2015 COUNCIL CHAMBERS, 1:00 P.M. AGENDA b) Dr. Rosana Pellizari, Medical Officer of Health (33 - 58) Carolyn Doris, Public Health Nutritionist Peterborough County-City Health Unit Re: Food Security in Peterborough County Health Unit - Food Insecurity.pdf PCCHU Staff Report - Food Insecurity in Ptbo.pdf Health Unit Presentation - Limited Incomes.pdf c) John Good, Executive Director (59 - 82) Betty Morris, Director & Treasurer Community Foundation of Greater Peterborough Re: 2014 Greater Peterborough Vital Signs Report Vital Signs Presentation.pdf Vital Signs 2014 Highlights.pdf Vital Signs Report - On Line Version.pdf d) Lynda McKerr, Community Development Coordinator (83 - 92) Community Care Harvey Re: Overview of Community Care Community Care.pdf e) Todd White, Executive Director (93 - 100) Canadian Radiocommunications Information and Notification Service (CRINS) Re: CRINS Membership Communication Towers CRINS.pdf 7. Business Arising Out of Previous Meeting a) None. 8. Staff Reports and Committee Minutes 8-1 Public Works Reports a) Ivan Coumbs, Public Works Superintendent (101) Re: Departmental Update Public Works Update.pdf 8-2 Fire and Emergency Services Reports a) Don Mitchell, Fire Chief (102 - 103) Re: Departmental Update Fire Department Update.pdf All times provided on the agenda are approximate only and may be subject to change. Page 2 of 150 MUNICIPALITY OF TRENT LAKES COUNCIL MEETING TUESDAY, FEBRUARY 17, 2015 COUNCIL CHAMBERS, 1:00 P.M. AGENDA 8-3 Planning Reports a) Kari Stevenson, Planning Technician (104 - 106) Re: Zoning By-law Amendment Application Deposit Deposit - Zoning Bylaw Amendment.pdf b) Severance File B-108-14 (107 - 114) Stuart and Jennifer Picken - Addition to a lot Lot 31, Concession A, Galway Ward 3580 County Road 121 1542-020·200-06900 Severance B-108-14 application.pdf Severance B-108-14 MAF.pdf Severance B-108-14 letter.pdf 8-4 Water Systems Report/Updates 8-5 Administration Reports a) Lois O'Neill-Jackson, CAO (115) Re: Council Expenses - January 2015 Council Expenses - January 2015.pdf b) Lois O'Neill-Jackson, CAO (116 - 117) Re: Council Training Council Training.pdf c) Lois O'Neill-Jackson, CAO (118 - 119) Re: OGRA/ROMA Conference Delegations OgraRoma Delegations.pdf d) Donna Teggart, Treasurer (120) Re: Arrears Report Arrears Report.pdf e) Donna Teggart, Treasurer (121 - 128) Re: Accounts Payable - January 31, 2015 to February 12, 2015 Accounts Payable.pdf 8-6 Committee Minutes, Reports and Updates a) None. 9. Correspondence a) Community Care Harvey (129) Re: Tag Days on June 26 and June 27, 2015 Community Care - Tag Days.pdf All times provided on the agenda are approximate only and may be subject to change. Page 3 of 150 MUNICIPALITY OF TRENT LAKES COUNCIL MEETING TUESDAY, FEBRUARY 17, 2015 COUNCIL CHAMBERS, 1:00 P.M. AGENDA b) Village of Merrickville-Wolford (130 - 131) Re: Industrial Wind Turbines Resolution Village of Merrickville-Wolford - Wind Turbines - Jan 2015.pdf c) Township of Evanturel (132) Re: Policing in Unorganized Territories Resolution Township of Evanturel - OPP Resolution.pdf d) Ministry of Transportation (133 - 135) Re; Default Speed Limit Default Speed Limit.pdf e) Correspondence Report (136 - 145) Re: Information Items Available from Clerk Correspondence Report.pdf 10. By-laws a) Appoint Staff Members to Committee of Adjustment (B2015--022) (146) B2015-022 Appoint Kari Stevenson & Michael Godin - Committee of Adjustment.pdf b) Amendment to BDTA Agreement (B2015-023) (147 - 148) B2015-023 Amend BDTA Agreement - Municipal Capital Facility.pdf c) Capital Facilities (B2015-024) (149 - 150) B2015-024 Amend Municipal Capital Facilities.pdf 11. Other Business 12. Information Items a) Lois O'Neill-Jackson, CAO Re: GARAI Annual Meeting - March 7, 2015 13. New Business 14. Closed Session a) Ontario Municipal Act, S.239 (2)(c) To discuss a proposed or pending acquisition or disposition of land by the municipality or local board. b) Rise from Closed Session All times provided on the agenda are approximate only and may be subject to change. Page 4 of 150 MUNICIPALITY OF TRENT LAKES COUNCIL MEETING TUESDAY, FEBRUARY 17, 2015 COUNCIL CHAMBERS, 1:00 P.M. AGENDA 15. Adjournment a) Adjournment All times provided on the agenda are approximate only and may be subject to change. Page 5 of 150 THE MUNICIPALITY OF TRENT LAKES The Minutes of the 4th Regular Meeting of the 2014-2018 Council Session of the Municipality of Trent Lakes held on February 3, 2015 at the Municipal Office Call to Order Present: Mayor Bev Matthews Deputy Mayor Ron Windover Councillor Dick Persson Councillor Peter Raymond Absent: Councillor Terry Lambshead Staff Present: Lois O'Neill-Jackson, CAO Bob Angione, Clerk Donna Teggart, Treasurer Ivan Coumbs, Public Works Superintendent Michael Godin, Manager of Building & Planning Kari Stevenson, Planning Technician Mayor Matthews called the Regular Meeting to order at 1:00 p.m. and led Council in prayer which was followed by the National Anthem. 1. Disclosure of Interest a) Mayor Matthews reminded Council members of the disclosure of interest as noted on the agenda. Deputy Mayor Windover declared that he has a conflict regarding agenda item no. 4(a) Zoning By-law Amendment File 15-1 (60 Fire Route 11) and agenda item 10 (a) passage of the zoning by-law amendment, as he is the pit operator who will be purchasing the severed lands. Deputy Mayor Windover will leave the Council Chamber and not participate in the discussion of this matter. 2. Adoption of Minutes Page 6 of 150 Page 2 of 15 Council Meeting February 3, 2015 a) Regular Council Meeting - January 20, 2015 Special Council Meeting - January 27, 2015 Resolution No. R2015-75 Moved by: Deputy Mayor Windover Seconded by: Councillor Persson That the minutes of the Regular Council Meeting held on January 20, 2015 and the Special Council Meeting held on January 27, 2015 be adopted as printed. Carried. 3. Adoption of Confirming By-law a) Confirming By-law (B2015-017) Resolution No. R2015-76 Moved by: Councillor Persson Seconded by: Deputy Mayor Windover That By-law B2015-017, being a By-law to confirm the proceedings of the Regular Council meeting held on January 20, 2015 and the Special Council meeting held on January 27, 2015, be read a first, second and third time and finally passed and enacted this 3rd day of February, 2015. Carried. 4. Statutory Public Meetings - Planning Act a) Public Meeting - Section 34 Municipality of Trent Lakes, ZBA File No. 15-1 Concession 5, Part Lot 9 Geographic Township of Harvey Municipality of Trent Lakes Address: 60 Fire Route 11 Property No.: 1542-010-301-00500 Deputy Mayor Windover declared that he has a conflict regarding Zoning By-law Amendment File 15-1 (60 Fire Route 11) as he is the pit operator who will be purchasing the severed lands. Deputy Mayor Windover left the Council Chamber at 1:07 p.m. and did not particpate in the Statutory Public Meeting. Page 7 of 150 Page 3 of 15 Council Meeting February 3, 2015 Resolution No. R2015-77 Moved by: Deputy Mayor Windover Seconded by: Councillor Raymond That the Council meeting be suspended in favour of a Public Meeting pursuant to the Planning Act, R.S.O. 1990, c.P.13. Carried. b) Reconvene Regular Council Meeting Resolution No. R2015-78 Moved by: Councillor Persson Seconded by: Councillor Raymond That the Regular Council Meeting be reconvened. Carried. Deputy Mayor Windover rejoined the meeting at 1:26 p.m. 5. Tender Opening a) None. 6. Delegations a) Michelle Hjort, Associate Director of Business Development, RealTerm Energy Re: Streetlight Network Investment Grade Audit (LED Lighting) Michelle Hjort, Associate Director of Business Development for RealTerm Energy provided an overview of the Investment Grade Audit of the municipality's streetlight network. It was noted that by upgrading to LED lighting, the projected annual energy consumption for Trent Lakes will be 12,476 kWh resulting in 22,624 kWh savings, equivalent to a 64% reduction. The final project cost for the replacement of 46 High Intensity Discharge lamps with LED fixtures and the rewiring and refusing of all the fixtures is $24,483 which includes an incentive of $5,275 from the Ontario Power Authority. The expected payback period is 3.67 years and the net financial savings will be $6,434 in year one, growing to an average savings of $8,297 from years six to fifteen of the LED program. Council inquired about the life span and the location of the 46 street Page 8 of 150 Page 4 of 15 Council Meeting February 3, 2015 lights in Trent Lakes.