GRINNELL CITY COUNCIL REGULAR SESSION MEETING MONDAY, SEPTEMBER 18, 2017 IN THE COUNCIL CHAMBERS 1. Roll Call 2. Perfecting And Approval Of Agenda 2.A. Perfecting And Approval Of Agenda Documents: 09.18.17 - AGENDA - COUNCIL.PDF 3. Consent Agenda 3.A. Consent Agenda Documents: 3 - CONSENT AGENDA.PDF 4. Meeting Minutes/Communications 4.A. Meeting Minutes And Communications Documents: 4 - MEETING MINUTES AND COMMUNICATIONS-.PDF 5. Committee Business 5.A. Report From The Finance Committee 5.A.1. Report From Finance Committee Documents: 5A - FINANCE COMMITTEE AGENDA AND SUPP DOCS.PDF 5.B. Report From Planning Committee 5.B.1. Report From Planning Committee Documents: 09.18.17 - AGENDA - PLANNING COMM -.PDF 5.C. Report From Public Works And Grounds Committee 5.C.1. Report From The Public Works And Grounds Committee Documents: 5B - PWG COMM AGENDA AND DOCS-.PDF 6. Ordinances 6.A. Ordinances Documents: ORD NO. 1439 - ATV LEGISLATIVE UPDATE.PDF ORD NO. 1440 - INTERFERENCE WITH OFFICIAL ACTS LEGISLATIVE UPDATE.PDF ORD NO. 1441 - WATER AND SEWER DISCONTINUED.PDF ORD NO. 1442 - CIGARETTE AND TOBACCO PERMITS LEGISLATIVE UPDATE.PDF 7. Inquiries 8. Adjournment GRINNELL CITY COUNCIL REGULAR SESSION MEETING MONDAY, SEPTEMBER 18, 2017 IN THE COUNCIL CHAMBERS 1. Roll Call 2. Perfecting And Approval Of Agenda 2.A. Perfecting And Approval Of Agenda Documents: 09.18.17 - AGENDA - COUNCIL.PDF 3. Consent Agenda 3.A. Consent Agenda Documents: 3 - CONSENT AGENDA.PDF 4. Meeting Minutes/Communications 4.A. Meeting Minutes And Communications Documents: 4 - MEETING MINUTES AND COMMUNICATIONS-.PDF 5. Committee Business 5.A. Report From The Finance Committee 5.A.1. Report From Finance Committee Documents: 5A - FINANCE COMMITTEE AGENDA AND SUPP DOCS.PDF 5.B. Report From Planning Committee 5.B.1. Report From Planning Committee Documents: 09.18.17 - AGENDA - PLANNING COMM -.PDF 5.C. Report From Public Works And Grounds Committee 5.C.1. Report From The Public Works And Grounds Committee Documents: 5B - PWG COMM AGENDA AND DOCS-.PDF 6. Ordinances 6.A. Ordinances Documents: ORD NO. 1439 - ATV LEGISLATIVE UPDATE.PDF ORD NO. 1440 - INTERFERENCE WITH OFFICIAL ACTS LEGISLATIVE UPDATE.PDF ORD NO. 1441 - WATER AND SEWER DISCONTINUED.PDF ORD NO. 1442 - CIGARETTE AND TOBACCO PERMITS LEGISLATIVE UPDATE.PDF 7. Inquiries 8. Adjournment GRINNELL CITY COUNCIL REGULAR SESSION MEETING MONDAY, SEPTEMBER 18, 2017 AT 7:00 P.M. IN THE 2ND FLOOR COUNCIL CHAMBERS OF THE CITY HALL TENTATIVE AGENDA 1) Roll Call 2) Perfecting and Approval of Agenda 3) Consent Agenda: All items listed under the consent agenda will be enacted by one motion. There will be no separate discussion of these items unless a request is made prior to the time Council votes on the motion. Previous minutes as drafted from the Monday, September 5, 2017 Regular Session. Approve new and renewal liquor licenses: Peace Tree Brewing Company, 923 Main Street (new) Class C Liquor License, Sunday Sales; Casey’s General Store #1134, 1718 6th Avenue; renewal Casey’s General Store #1950, 217 W 6th Avenue; renewal Grinnell College, 1115 8th Avenue; Rabbitt’s Tavern, 721 4th Avenue. Approve Campbell Fund requests. 4) Meeting Minutes/Communications: a) Finance Committee minutes: September 5, 2017. b) Public Safety Committee minutes: September 5, 2017. c) Public Works and Grounds Committee minutes: September 5, 2017. d) Parks and Recreation Committee minutes: September 13, 2017. e) August 2017 Treasurer’s Report. f) August 2017 Monthly Police Report. g) August 2017 Building Permit Report. 5) Committee Business: A. Report from the Finance Committee 1. Consider resolution accepting the Street Finance Report for FY 2017 (See Resolution No. 2017-133). 2. Discuss resolution approving and authorizing execution of a Collateral Assignment by and among the City of Grinnell, Grinnell Center, LLC, and Lincoln Savings Bank (See Resolution No. 2017-XX). B. Report from the Planning Committee (Meeting time 5:30 p.m.) 1. Discuss downtown parking study and task force. 2. Update on Fly Iowa planning. 3. Update on CDBG housing grant application. C. Report from the Public Safety Committee - No Meeting – D. Report from the Public Works and Grounds Committee 1. Consider request from St. Mary’s Catholic Church to build on the city right- of-way. 1. Consider resolution authorizing the Mayor and City Clerk to sign the IDOT Agreement for Airport Improvement Program – Grinnell Regional Fuel Dispenser Improvement (See Resolution No. 2017-134). 2. Consider resolution authorizing the Mayor and City Clerk to sign the IDOT Agreement for General Aviation Vertical Infrastructure Program (GAVI) – Grinnell Regional Airport Hangar Construction (See Resolution No. 2017- 135). 3. Consider resolution authorizing the Mayor and City Clerk to sign the IDOT Agreement for Airport Improvement Program for Grinnell Regional Airport Hangar Approach Paving (See Resolution No. 2017-136). 4. Consider resolution approving an agreement for fixed based operator services for the Grinnell Regional Airport (See Resolution No. 2017-137) 6) Ordinances (third and final reading): Amending provisions pertaining to all-terrain vehicles (See Ordinance No. 1439); Amending provisions pertaining to interference with official acts (See Ordinance No. 1440); Amending provisions pertaining to water and sewer service discontinued (See Ordinance No. 1441); Amending provisions pertaining to cigarette and tobacco permits (See Ordinance No. 1442). 7) Inquiries: 8) Adjournment GRINNELL CITY COUNCIL REGULAR SESSION MEETING TUESDAY, SEPTEMBER 5, 2017 AT 7:00 P.M. IN THE 2ND FLOOR COUNCIL CHAMBERS OF THE CITY HALL MINUTES The Grinnell City Council met in regular session Tuesday, September 5, 2017 at 7:00 p.m. in the council chambers. Mayor Canfield presided with the all of the council members in attendance. Also present were Dan Agnew, Chris Johnson, Dennis Reilly, Adam Gruman, Russ Behrens and Kay Cmelik. AGENDA AND CONSENT AGENDA White made the motion, second by Hueftle-Worley to approve the agenda. AYES: All. Motion carried. Hueftle-Worley made the motion, second by White to approve consent agenda as follows: • Previous minutes as drafted from the Monday, August 21, 2017 Regular Session. • Previous minutes as drafted from the Wednesday, August 30, 2017 Special Session. • Approve City Claims and Payroll Claims from August 8, 2017 through and including September 5, 2017. • Approve liquor license for La Casa De Pancho, 915 Main Street; • Approve new library page hire Olivia Montgomery at $7.35 per hour. • Approve Campbell Fund requests. AYES: 6-0. Motion carried. ROUTINE BUSINESS The council acknowledged receipt of the previous meeting minutes and communications as follows: a) Finance Committee minutes: August 21, 2017. b) Public Safety Committee minutes: August 21, 2017. c) Public Works and Grounds Committee minutes: August 21, 2017. d) Library Board Minutes: July 26, 2017. e) July 2017 Veterans Building Campaign Report. f) 2017 Crop Walk. AYES: 6-0. Motion carried. FINANCE COMMITTEE Wray made the motion, second by White to approve request from Tom Lacina to submit an application to Iowa Great Places for “The Stew” with the city as the recipient. AYES: 6-0. Motion carried. Wray made the motion, second by Hansen to approve an agreement with W.J. Higgins & Associates, Inc. for water mitigation for City Hall and authorizing Mayor Canfield and City Clerk to sign same. AYES: 6-0. Motion carried. PUBLIC SAFETY COMMITTEE Burnell made the motion, second by White to approve second reading of the legislative update ordinances as follow: • Ordinance No. 1439 - An ordinance amending provisions pertaining to all- terrain vehicles; • Ordinance No. 1440 – An ordinance amending provisions pertaining to interference with official acts; • Ordinance No. 1441 – An ordinance amending provisions pertaining to water and sewer service discontinued; • Ordinance No. 1442 – An ordinance amending provisions pertaining to cigarette and tobacco permits; AYES: 6-0. Motion carried. Burnell made the motion, second by Hueftle-Worley to approve the outdoor liquor license for Solera, 829 Broad Street. AYES: 6-0. Motion carried. The council was notified about the Midwest Ambulance Annual Meeting to be held on September 28, 2017 at noon in the Public Safety Building. More information will be available at the next regular council meeting. PUBLIC WORKS AND GROUNDS COMMITTEE Hueftle-Worley made the motion, second by Bly to approve Resolution No. 2017-124 – A resolution approving contract change order No. 2 in the amount of $367.70 for an increase to the contract with Jasper Construction Services Inc of Newton, Iowa for 8th Avenue HMA Project. AYES: 6-0. Motion carried. Hueftle-Worley made the motion, second by Wray to approve Resolution No. 2017-125 - A resolution authorizing payment of contractor’s pay request No. 7 (final retainage) in the amount of $27.09 to Jasper Construction Services Inc. of Newton, Iowa for the 8th Avenue HMA Pavement Replacement Project. Hueftle-Worley made the motion, second by Bly to approve Resolution No. 2017-126 - A resolution accepting work for the 8th Avenue HMA Replacement Project for a total amount of $435,479.56. AYES: 6-0. Motion carried. Hueftle-Worley made the motion, second by Wray to approve Resolution No. 2017-127 – A resolution authorizing payment of contractor’s pay request No. 9 in the amount of $27,919.85 to Absolute Concrete of Slater, Iowa for work completed on the for the Highway 146 N Improvement Project. AYES: 6-0. Motion carried. Hueftle-Worley made the motion, second by Wray to approve Resolution No. 2017-128 - A resolution approving contract change order No. 3 in the amount of $2,636.35 for an increase to the contract with Jasper Construction Services Inc of Newton, Iowa for Highway 6 Underpass Bike Trail Project. AYES: 6-0. Motion carried. Hueftle-Worley made the motion, second by Bly to approve Resolution No. 2017-129 - A resolution authorizing contractor’s pay request No. 9 in the amount of $92.09 to Jasper Construction Services, Inc.