District of Sooke Agenda Monday, May 11, 2020 In-Camera Meeting @ 5:30 PM Regular Council Meeting @ 7:00 PM Electronic meetings in accordance with BC Ministerial Order MO83 Please note: The Open Portion of this meeting may be posted on www.sooke.ca . Written submissions will become part of the public record and are subject to the Freedom of Information and Protection of Privacy Act. Page 1. CALL TO ORDER 2. MOTION TO CLOSE THE MEETING TO THE PUBLIC THAT this meeting be closed to the public under section 90(1)(a),(c),(g) and/or (i) of the Community Charter as it pertains to identifiable individuals, labour relations, litigation or potential litigation, and legal advice. 3. CALL TO ORDER - OPEN PORTION 4. FIRST NATION RECOGNITION 5. APPROVAL OF THE AGENDA THAT the agenda for the May 11, 2020 Regular Meeting of Council, be adopted as circulated. 6. PUBLIC AND STATUTORY HEARINGS ***Public Input to Follow Each Item*** 6.1. Development Variance Permit - 2106 Melrick Place 5 - 11 • Public Input • Council Consideration Development Variance Permit - 2106 Melrick Place - Pdf Correspondence from E.Ouellette THAT Council issue Development Variance Permit PLN01491 for the purposes of a reduced side lot line setback at 2106 Melrick Place. Agenda for the Regular Council Meeting of the District of Sooke - May 11, 2020 6.2. Development Permit with Variance - 2365 Church Road 13 - 23 • Public Input • Council Consideration Development Permit with Variance - 2365 Church Road - Pdf Correspondence from M.Anderson Correspondence from L.Batten THAT Council issue Development Permit with Variance PLN01483 for the purpose of developing a Community Care Facility at 2365 Church Road. 7. ADOPTION OF MINUTES Minutes of the Regular meetings of Council: 25 - 33 • April 27, 2020 - Regular Regular Council - 27 Apr 2020 - Minutes - Pdf THAT the minutes of the April 27, 2020 Regular Meeting of Council, be adopted as circulated. 8. REPORT OF THE CHIEF ADMINISTRATIVE OFFICER 9. PUBLIC QUESTION AND COMMENT PERIOD 10. REPORTS 10.1. District of Sooke Audited 2019 Financial Statements 35 - 61 District of Sooke Audited 2019 Financial Statements - Pdf THAT Council accept the Draft Financial Statements of the District of Sooke, year ended December 31, 2019. 10.2. Notice of Motion Response - Food Security 63 - 160 Notice of Motion Response - Food Security - Pdf THAT Council receive this report for information. THAT Council direct staff to amend Goal 2 of the 2019-2022 Council Strategic Plan to include the following Actions under Objective 2.5 of Appendix A - Action Plan: • Invite the T'Sou-ke Nation to the food security table • Review, adopt and initiate the 2012 Sooke Agricultural Plan • Support the formation of a Food Policy Council and the adoption of a Food Charter • Use the OCP review to update a Food Systems Plan • Initiate a feasibility study for a Food Hub • Participate in a regional food strategy Page 2 of 178 Agenda for the Regular Council Meeting of the District of Sooke - May 11, 2020 11. BYLAWS 11.1. Zoning Amendment Bylaw No. 748 (600-76), 2020 - 2096 Kennedy Street 161 - 162 Bylaw 748 -2096 Kennedy Street THAT Council adopt the bylaw cited as Zoning Amendment Bylaw No. 748 (600-76), 2020. 11.2. Five Year Financial Plan Amendment Bylaw No. 785 (770-01), 2020 163 - 169 2020-2024 Amended Five Year Financial Plan - Pdf THAT Council give First, Second, and Third reading to the Bylaw cited as Five- Year Financial Plan Amendment Bylaw No. 785 (770-01), 2020. THAT Council adopt the bylaw cited as Five -ear Financial Plan Amendment Bylaw No. 785 (770-01), 2020. 11.3. Property Tax Rate Bylaw No. 784, 2020 171 - 176 2020 Property Tax Rate Bylaw No. 784 - Pdf THAT Council give First, Second and Third reading to the Property Tax Rate Bylaw No. 784, 2020; THAT Council adopt the bylaw cited as Property Tax Rate Bylaw No. 784, 2020. 12. NEW BUSINESS 12.1. Notice of Motion - Financial Hardship Property Tax Deferment Program (Mayor Tait) • For consideration at the May 25, 2020, Regular Council meeting WHEREAS the COVID-19 pandemic has brought extraordinary hardship to some residents; AND WHEREAS the Province has provided some relief measures to local governments, there remains financial impacted residents who do not qualify for the existing tax deferment program. THEREFORE IT BE RESOLVED that Council request the Mayor in sending a letter to the Province (Minister of Municipal Affairs, Minister of Finance and Sooke’s MLA) to request reinstatement of the Financial Hardship Property Tax Deferment Program created in 2008. Page 3 of 178 Agenda for the Regular Council Meeting of the District of Sooke - May 11, 2020 12.2. Notice of Motion - Sooke Region Chamber of Commerce (Mayor Tait) 177 - 178 • For consideration at the May 25, 2020 Regular Council meeting Email from Sooke Region Chamber of Commerce-May 2020 THAT Council direct staff to prepare a service agreement with the Sooke Region Chamber of Commerce that includes operational funding for 2020 in the amount of $16,000 from Council Contingency; AND THAT staff be further directed to include the Sooke Region Chamber of Commerce as part of the overall review of existing District of Sooke service agreements and line items. 13. COUNCIL VERBAL REPORTS 14. ADJOURNMENT Page 4 of 178 Development Variance Permit - 2106 Melrick Place RECOMMENDATION: THAT Council issue Development Variance Permit PLN01491 for the purposes of a reduced side lot line setback at 2106 Melrick Place. Report Summary: The applicant has applied for a reduction to the Medium Lot Residential (R2) side lot line setback in order to facilitate a subdivision and create a new panhandle shaped lot. The Subject Property Map is attached as Attachment 1, the Site Plan outlining the variance requested as Attachment 2 and Development Variance Permit PLN01491 is attached as Attachment 3. Report: The applicant has applied for a Development Variance Permit for 2106 Melrick Place in order to reduce the Medium Lot Residential (R2) side lot line setback. If successful with the variance application a subsequent subdivision application will be required to create a new panhandle lot. The access strip for panhandle lots must be 6 meters wide, to accommodate that width the side lot line adjacent to the existing house must be reduced from the required 1.2 meters to 0.85 meters. Official Community Plan The subject property is in the Community Residential (CR) land use designation. This is the area in Sooke in which low to medium density residential and appropriately scaled commercial development is to occur. The goals of the designation include ensuring the sustainable construction of single family residential dwellings and the reduction of residential sprawl. Infill, or gentle density in existing neighbourhoods is more sustainable as infrastructure is already in place and reduces sprawl. The creation of a new infill lot also meets several of the objectives of the designation including, but not limited to: • Provide the most efficient use of land and existing physical infrastructure in terms of infill/densification; • Preserve and enhance the character of existing neighbourhoods; • Allow a variety of housing options within new and existing residential areas; Zoning Bylaw The subject property is zoned Medium Lot Residential (R2) which as a minimum lot size of 600m². The applicant is proposing to subdivide the property into two lots with areas of 649.69m² and 637.87m²; one of which is a panhandle. When a panhandle lot is created the access strip is required to be 6 meters wide and the area is not included in the lot area calculation. The reasons for this is the purpose of the access strip is solely access Planning & Development File No. 3220-20 - May 11, 2020 - RPT -2020-0048 PLN01491 Page 5 of 178 and egress for vehicles and the 6 meter width is the minimum required for emergency vehicle's to safely access. Aside from the side lot line variance of 0.35 meters both new lots meet all other requirements of the Medium Lot Residential (R2) zone. Staff internally referred the side lot line variance and there were no concerns with this variance and the application moving forward to the subdivision stage. Notification and Public Input The notification was sent to affected property owners and tenants within 100 meters of the subject property on April 30, 2020. The District is required to make a reasonable effort to send notifications 10 days prior to consideration of the resolution as per Section 499 of the Local Government Act. Due to COVID-19 distancing, public input can be provided via email, or in writing through regular mail or via the mail slot at the municipal hall prior to 12:00 noon on May 11. Any submissions received will be read aloud at the meeting by the Corporate Officer. Budget/Financial Impacts: Though not a direct financial impact infill development does have a long term benefit to the District as the residential area is already serviced. Residential sprawl into new areas requires the expansion of the community sewer and road networks which both have long term asset management implications and costs. Additionally, one new residential lot will be created for taxation. Strategic Relevance: • Manage long-term growth while enhancing community identity, vitality and safety - Continue to address housing affordability and accessibility for all income levels Attached Documents: 1- PLN01491_Subject_Property_Map 2- Site Plan PLN01491 3- Development Variance Permit PLN01491 Approved by Matthew Pawlow, Director of Planning & Development Approved - 30 Apr 2020 Carolyn Mushata, Corporate