Township of Chatsworth Council Agenda Wednesday October 3, 2018 @ 9:00 a.m. 1) CALL TO ORDER 2) OPENING CEREMONIES 3) ADOPTION OF AGENDA 4) DISCLOSURE OF PECUNIARY INTEREST 5) CONFIRMATION OF MINUTES 5.1 Council Meeting September 19, 2018 6) MATTERS ARISING FROM MINUTES 7) DELEGATION(S) - none 8) MATTERS ARISING FROM DELEGATIONS 9) PUBLIC MEETINGS (OTHER THAN PLANNING ACT) – none 10) MATTERS ARISING FROM PUBLIC MEETINGS - none 11) ACCOUNTS: $ 268,288.60 Chatsworth Council If you wish additional information pertaining to any of the payables please contact the Treasury Dept. prior to the meeting. 12) REPORTS AND VERBAL UPDATES FROM STAFF 12.1 CAO Clerk 2018-28 – Joint Compliance Audit Committee (JCAC) 12.2 Finance Report 2018-08 – External Audit Services 13) MINUTES FROM COMMITTEES AND LOCAL BOARDS - none 14) APPROVAL OF BY-LAWS 14.1 2018-67 Animals Running At Large 15) CORRESPONDENCE FOR DIRECTION - none 16) CORRESPONDENCE FOR INFORMATION Chatsworth Council If you wish to support any of the following items please contact the Clerk’s Dept. prior to the meeting so a resolution can be prepared prior to the meeting. 16.1 Saugeen Valley Conservation Authority MOU – Planning Services 16.2 Public Health/Community Drug Alcohol Strategy - Cannabis Education Sessions 16.3 AMO WatchFile - September 20, 2018 16.4 AMO WatchFile - September 27, 2018 16.5 OMWA newswire September 19, 2018 16.6 OMWA newswire September 26, 2018 17) NOTICES OF MOTION - none 18) NOTICE PROVISION - none 19) TRACKING SHEET 19.1 October 3, 2018 20) OTHER BUSINESS 21) CLOSED MEETING For the following Reason: 21.1 Personal matters about an identifiable individual, including municipal or local board employees; a) Update on Joint Building Services Staff and Withdrawal Notice b) CAO Clerk Performance Evaluation 22) CONFIRMATORY BY-LAW 22.1 2018-68 Confirm All Actions of Council 23) ADJOURNMENT Township of Chatsworth Council Minutes Wednesday September 19, 2018 @ 6:30 p.m. Members Present: Mayor – Bob Pringle Councillor – Brian Gamble Councillor – Shawn Greig Deputy Mayor – Scott Mackey Regrets - Councillor Elizabeth Thompson Staff Present: CAO Clerk, Patty Sinnamon Deputy Clerk, Carolyn Marx Treasurer, Valerie Manning Fire Chief, Mike Givens 1. Call to Order Mayor Pringle called the meeting to order at 6:30 p.m. 2. Opening Ceremonies Mayor Pringle called for a moment of reflection before proceeding with the Council Meeting. 3. Adoption of Agenda Resolution 2018-25-01 Moved by: Brian Gamble Seconded by: Shawn Greig Be it resolved that the Council of the Township of Chatsworth adopt the Agenda as circulated. Carried 4. Disclosure of Pecuniary Interest – none The Planning Report was moved forward in the Agenda. 12.4 Planning Report Campers/Trailers Resolution 2018-25-02 Moved by: Scott Mackey Seconded by: Shawn Greig That the Planning Report dated September 13, 2018 regarding Camper Trailers be hereby received for information. Carried 5. Confirmation of Minutes Resolution 2018-25-03 Moved by: Scott Mackey Seconded by: Shawn Greig Be it resolved that the Council of the Township of Chatsworth hereby approve the minutes of the September 5, 2018 regular Council Meeting. Carried 6. Matters Arising From Minutes: None 7. Delegations: None 8. Matters Arising From Delegations: None 9. Public Meetings (Other than Planning Act) 10. Matters Arising From Public Meetings: None 11. Accounts Resolution 2018-25-04 Moved by: Brian Gamble Seconded by: Shawn Greig 1 | P a g e Township of Chatsworth Council Meeting Minutes September 19, 2018 Be it resolved that the Council of the Township of Chatsworth approve the Accounts in the amount of $1,557,766.87. Carried 12. Reports and Verbal Updates From Staff: 12.1 Water Coordinator Report WTR 2018-11 OCWA PC June and July 2018 Resolution 2018-25-05 Moved by: Shawn Greig Seconded by: Scott Mackey THAT Water Coordinator Report WTR 2018-11 dated September 19, 2018 be received; AND FURTHER that Council accepts the June and July 2018 OCWA Monthly Process and Compliance Status Report for the Chatsworth and Walters Falls Water Systems as presented. Carried 12.2 Water Coordinator Report WTR 2018-12 MOECP Inspection Reports Resolution 2018-25-06 Moved by: Shawn Greig Seconded by: Brian Gamble THAT Water Coordinator Report WTR 2018-12 dated September 19, 2018 be hereby received; AND FURTHER that Council accepts the 2018/19 Walter's Falls Drinking Water System Inspection Report 1-ILUNE conducted July 9, 2018 and the 2018/19 Chatsworth Drinking Water System Inspection Report 1-ILU07 conducted August 2, 2018. Carried 12.3 Fire Chief Report FD2018-12 -August 2018 Activity Report Resolution 2018-25-07 Moved by: Scott Mackey Seconded by: Shawn Greig THAT Fire Chief’s Report 2018-12 dated September 19, 2018 regarding the August, 2018 Activity Report be hereby received for information. Carried Verbal Departmental Updates The CAO Clerk provided a verbal update on the following: Small Claims Court – Judge allowed the Plaintiffs claim in the amount of $66.29 but no costs awarded, policy adopted to mitigate risks on a go forward basis. Election (Mail in Ballot) could be affected in the event Canada Post goes on strike – staff will have contingencies in place for voters to pick up their Vote By Mail kits The Treasurer provided a verbal update on the following: FIR submitted Recreation Facility Scheduler no active and Township completing bookings Preparing September quarterly report The Fire Chief provided a verbal update on the following: Firefighter Training continuing Public Education events scheduled Fire Prevention Week Oct 7th - 13th 13. Minutes From Committees and Local Boards Resolution 2018-25-08 Moved by: Scott Mackey Seconded by: Brian Gamble That Township of Chatsworth Council receive the August 28, 2018 Multi Municipal Long Term Care Working Group minutes. Carried 14. Approval of By-Laws 14.1 2018-62 Amend Fees and Charges By-law - Recreation Fees and Charges Resolution 2018-25-09 Moved by: Shawn Greig Seconded by: Brian Gamble That By-law 2018-62 being a By-law to amend By-law 2018-50 to impose fees and charges for certain Municipal Services and Activities be hereby read a first and second time. Carried 2 | P a g e Township of Chatsworth Council Meeting Minutes September 19, 2018 Resolution 2018-25-10 Moved by: Scott Mackey Seconded by: Brian Gamble That By-law 2018-62 being a By-law to amend By-law 2018-50 to impose fees and charges for certain Municipal Services and Activities be hereby read a third time, signed by the Mayor and Clerk and sealed with the Corporate Seal. Carried 14.2 2018-63 Zoning Amendment Swartzentruber Resolution 2018-25-11 Moved by: Scott Mackey Seconded by: Shawn Greig That By-law 2018-63 being a By-law to amend Schedule “8” to Zoning By-law No. 2015-61 by changing the zone symbols affecting the lands described as Part Lot 18, Concession 5, Geographic Township of Sullivan, Township of Chatsworth, from ‘A1’ to ‘A1-197’ be hereby read a first and second time. Carried Resolution 2018-25-12 Moved by: Brian Gamble Seconded by: Shawn Greig That By-law 2018-63 being a By-law to amend Schedule “8” to Zoning By-law No. 2015-61 by changing the zone symbols affecting the lands described as Part Lot 18, Concession 5, Geographic Township of Sullivan, Township of Chatsworth, from ‘A1’ to ‘A1-197’ be hereby read a third time, signed by the Mayor and Clerk and sealed with the Corporate Seal. Carried 14.3 2018-64 Appoint Interim Acting CBO Resolution 2018-25-13 Moved by: Scott Mackey Seconded by: Shawn Greig That By-law 2018-64 being a By-law to appoint an Interim Acting Chief Building Official for the Township of Chatsworth be hereby read a first and second time. Carried Resolution 2018-25-14 Moved by: Brian Gamble Seconded by: Shawn Greig That By-law 2018-64 being a By-law to appoint an Interim Acting Chief Building Official for the Township of Chatsworth be hereby read a third time, signed by the Mayor and Clerk and sealed with the Corporate Seal. Carried 14.4 2018-65 Connecting Link Agreement 2018/2019 Season Resolution 2018-25-15 Moved by: Shawn Greig Seconded by: Scott Mackey That By-law 2018-65 being a By-law to authorize the Mayor and Clerk to execute an Agreement with Integrated Maintenance and Operations Services Inc. (IMOS) operating under the name of Owen Sound Highway Maintenance Limited for winter maintenance services on the Connecting Link for the 2018/19 season be hereby read a first and second time. Carried Resolution 2018-25-16 Moved by: Scott Mackey Seconded by: Shawn Greig That By-law 2018-65 being a By-law to authorize the Mayor and Clerk to execute an Agreement with Integrated Maintenance and Operations Services Inc. (IMOS) operating under the name of Owen Sound Highway Maintenance Limited for winter maintenance services on the Connecting Link for the 2018/19 season be hereby read a third time, signed by the Mayor and Clerk and sealed with the Corporate Seal. Carried 3 | P a g e Township of Chatsworth Council Meeting Minutes September 19, 2018 15. Correspondence for Direction 15.1 Levi Stutzman Levi Yoder - Smoke Detectors Resolution 2018-25-17 Moved by: Brian Gamble Seconded by: Shawn Greig That Township of Chatsworth Council receive the correspondence from Levi Stutzman and Levi Yoder regarding smoke detectors. Carried 15.2 Tile Drain Loan Application – M Vandenbos Resolution 2018-25-18 Moved by: Shawn Greig Seconded by: Scott Mackey That Township of Chatsworth Council approve the Tile Loan application of Michael Vandenbos re: roll #420432000304200, in the amount of $50,000. Carried 15.3 North Stormont Resolution – Green Energy Projects Resolution 2018-25-19 Moved by: Scott Mackey Seconded by: Shawn Greig That Township of Chatsworth Council support the Township of North Stormont in requesting the Province of Ontario to extend its areas of responsibility to include any costs that Municipalities may have to inherit from Green Energy projects; water quality, site restoration, infrastructure repair etc.