Notice of Meeting: I hereby give notice that an ordinary Meeting of the Strategic Growth Committee will be held on: Date: Thursday 14 May 2020 Time: 10.00 am Meeting Room: Audio Visual Link Richard Briggs Chief Executive Strategic Growth Committee Komiti Rautaki Whakatupu OPEN LATE AGENDA Membership Chairperson Cr D Macpherson Deputy Chairperson Cr R Hamilton Members Mayor P Southgate Deputy Mayor G Taylor Cr M Bunting Cr M Forsyth Cr M Gallagher Cr K Naidoo-Rauf Cr A O’Leary Cr R Pascoe Cr S Thomson Cr M van Oosten Cr E Wilson Maangai J Whetu Quorum: A majority of members (including vacancies) Meeting Frequency: Six weekly Becca Brooke Governance Manager Menetia Mana Whakahaere 12 May 2020 Telephone: 07 838 6727 [email protected] www.hamilton.govt.nz Strategic Growth Committee Agenda 14 May 2020- OPEN Page 1 of 84 ITEM TABLE OF CONTENTS PAGE 11 Strategic Growth Committee Chairs Report - 13 February 2020 3 12 Hamilton-Waikato Metro Area Wastewater Project 6 13 Future Proof Update 38 Strategic Growth Committee Agenda 14 May 2020- OPEN Page 2 of 84 Committee: Strategic Growth Committee Date: 14 May 2020 Author: Rebecca Watson Authoriser: Amy Viggers Item 11Item Position: Governance Advisor Position: Governance Team Leader Report Name: Strategic Growth Committee Chairs Report - 14 May 2020 Report Status Open Staff Recommendation - Tuutohu-aa-kaimahi 1. That the Strategic Growth Committee receives the report. Attachments - Ngaa taapirihanga Attachment 1 - Chair's Report - 14 May 2020. Strategic Growth Committee Agenda 14 May 2020- OPEN Page 3 of 84 Attachment 1 Chair’s Report Strategic Growth Work Programme In the last 7-8 weeks, staff working in the strategic growth area have very much been burning the midnight oil – prior to the lockdown, there was already significant urgent work happening on: • H2A, the Hamilton – Auckland Corridor, including o The Metro Spatial Plan o The Three Waters study o The Mass Transit Plan • The Infrastructure Funding & Financing Bill, and related discussions about Rotokauri growth cell • Peacocke • Ruakura developments, including Item 11Item o the realignment of Ruakura Rd o initial thinking about R2 and the Ruakura/R2 ‘Spine road’ • Discussions with surrounding Councils about boundaries and joint planning o Waikato District o Waipa District • Rail service planning, including o The start-up Te Huia service o The Ministry of Transport’s Rapid Rail Business Case o The Metro (Central Waikato) Rail service (linked into the Metro Spatial Plan and the Mass Transit Plan) • Ongoing planning discussions and processes relating to o Several Rotokauri growth cell proposals o Te Awa Lakes o Amberfield o Special Housing Areas The Covid-19 crisis hasn’t stopped any of that work continuing, but it has added quite a bit with the various economic stimulus packages including the extensive Waikato ‘shovel-ready’ projects proposal and various minor local infrastructure projects. There have also been a number of important policy documents coming out from the Government, including Transport, Rail and urban development legislation and direction- setting items – all of which we’ve been making comments on behalf of our community. There is no decision to be made here (and I’ll bet I’ve forgotten some things), but I wanted to remind Councillors of the extreme amount of work happening in this portfolio, and to realise the pressure staff are under. Ryan and I, as well as other councillors in several of these areas, are working to ensure the voice and views of Elected Members and the community continue to get put forward into all of this work, and to ensure there are proper avenues for discussion and decision-making by the governance wing of Council. Strategic Growth Committee Agenda 14 May 2020- OPEN Page 4 of 84 Meeting Structure You will have noticed that the meeting is structured in three parts • Items in the Public Section • Items in the Public Excluded Section Item 11Item • Reports in the ‘For Information’ section This is a bit of a trial, developed from what the previous Council trialled, and following a suggestion from Governance staff – where reports that are updates on items Council or this Committee have already been dealing with are placed on the agenda ‘for information only’. Rather than having lengthy discussions within the Committee meeting itself, these reports, and staff and myself, will be available for discussion among those interested immediately following the Public Excluded session – those that have other business to attend to won’t need to stay. If any issues are identified during this third section as needing further Elected Member consideration, staff and I will ensure a ‘home’ is found for that – in workshops, briefing sessions, Committees or the full Council. Chair’s Recommendation That the Strategic Growth Committee receives the report. Councillor Dave Macpherson Chair, Strategic Growth Committee Attachment 1 Hamilton City Council Strategic Growth Committee Agenda 14 May 2020- OPEN Page 5 of 84 Item 12Item Committee: Strategic Growth Committee Date: 14 May 2020 Author: Jackie Colliar Authoriser: Blair Bowcott Position: Strategic Manager - Position: Executive Director Special Infrastructure, City Projects Development Report Name: Hamilton-Waikato Metro Area Wastewater Project Report Status Open Purpose - Take 1. To update the Strategic Growth Committee on recent progress on the Hamilton-Waikato Metro Area Wastewater Investigations. 2. To recommend to the Strategic Growth Committee actions necessary to deliver detailed business cases for Hamilton-Waikato Metro Area Wastewater Treatment solutions with local government, iwi and mana whenua partners. Staff Recommendation - Tuutohu-aa-kaimahi 3. That the Strategic Growth Committee: a) receives the report; b) delegates authority to the Chief Executive to commit up to $660,000 (based on 50% contribution) to deliver the detailed business case for the Southern Metro Wastewater solution in partnership with neighbouring local authorities; c) notes that operating budget availability in FY19/20 will be used to fund the HCC financial contribution and unspent 2019/20 budget will be transferred across into the FY20/21 Annual Plan using the Chief Executive annual plan submission process; d) delegates authority to the Chief Executive to determine the timing of the detailed business case for the Northern Metro Wastewater Solution and a funding plan for that work and report back to the Strategic Growth Committee; e) approves the governance structure and roles and responsibilities described in the Hamilton-Waikato Metro Wastewater Project Terms of Reference; f) approves the current Future Proof representatives as the governance group representatives for HCC (currently the Mayor and Chair of the Strategic Growth Committee); and g) delegates authority to the HCC governance group representatives to approve the terms of reference upon establishment of the governance group and including amendments resulting from feedback from other partners. Strategic Growth Committee Agenda 14 May 2020- OPEN Page 6 of 84 Executive Summary - Whakaraapopototanga matua 4. Technical investigations completed as part of the Waikato Sub-Regional Three Waters project and the Cambridge Wastewater (WW) Project have identified centralised WW treatment facilities as viable options to meet the needs of existing and future settlements within the Hamilton-Waikato Metro Area (“Metro Area”). 5. Delivering detailed business cases (DBCs) using the NZ Treasury Better Business Case Model is 12Item recommended to identify the preferred Metro Area WW servicing solutions for implementation. 6. The estimated cost to deliver the DBCs for both the Northern and Southern Metro Areas (assuming they are completed in close succession) is $2,100,000 (excluding gst). The estimated to deliver a DBC for the Southern Metro Area only is $1,300,000 (excluding gst). 7. Cost sharing with project partners (i.e. Waipa DC and Waikato DC) is proposed to fund the DBCs. 8. Staff recommend a 50% funding contribution (Approx. $660,000) by HCC to support the Southern Metro Area DBC subject the remaining 50% being funded by partners. 9. Waipa DC has confirmed a financial commitment of up to 50% of the cost of the Southern Metro Area DBC or 25% of the cost of the overall Metro Area DBC (Approx. $660,000). 10. Discussions are continuing with Waikato DC as to how and when they can be a funding partner for these projects. 11. The HCC contribution for the Southern Metro Area DBC can be accommodated within existing operating budgets but will require available budget from FY19/20 to be transferred into the FY20/21 using the CEO annual plan submission process. 12. Staff recommend that authority is delegated to the Chief Executive to determine the timing of the detailed business case for the Northern Metro Wastewater Solution and a funding plan for that work, and report back to the Strategic Growth Committee. 13. A dedicated governance and delivery structure is required to oversee the project. The proposed structure and associated Term of Reference (ToR) for the project have been developed collaboratively with partners (Attachment 1). 14. The ToR sets out the context (including rationale for stand-alone governance), scope, objectives, responsibilities, and membership of each group within the structure and the reporting lines and linkages back to the respective organisations and Future Proof. 15. Key principles used to develop the structure and terms of reference include: • Replicating the Future Proof structure and levels where appropriate