M&E MANUAL GUIDE FOR IFAD FUNDED PROJECTS IN VIETNAM MANAGING FOR IMPACT IN RURAL DEVELOPMENT M&E MANUAL GUIDE FOR IFAD FUNDED PROJECTS IN VIETNAM 1 M&E MANUAL GUIDE FOR IFAD FUNDED PROJECTS IN VIETNAM TABLE OF CONTENTS LIST OF TABLES ............................................................................................................................................. 7 LIST OF FIGURES ........................................................................................................................................... 7 LIST OF BOXES .............................................................................................................................................. 8 ABBREVIATION .............................................................................................................................................. 9 CHAPTER I. HOW to SET UP M&E SYSTEM 1. Basic M&E concepts ................................................................................................................... 15 1.1. M&E Terms ................................................................................................................................. 15 1.2. Purpose and objectives of IFAD funded projects’ M&E .............................................................. 16 1.3. Result based management ......................................................................................................... 17 1.4. Participatory M&E ...................................................................................................................... 18 1.5. IFAD M&E Methodology ............................................................................................................. 19 2. M&E system ................................................................................................................................ 20 2.1. What is M&E system ................................................................................................................... 20 2.2. Setting up the M&E system ........................................................................................................ 23 3. M&E planning ............................................................................................................................. 26 3.1. The structure of the monitoring plan ......................................................................................... 26 3.2. The structure of the evaluation plan .......................................................................................... 27 3.3. M&E and project logical framework ........................................................................................... 29 3.4. Detailing M&E plan based on project appraisal report .............................................................. 31 3.5. Using the M&E Matrix for detailed planning .............................................................................. 32 3.6. Indicative contents for an M&E Plan .......................................................................................... 33 4. Data collection methods ............................................................................................................. 36 4.1. Quantitative and qualitative methods ........................................................................................ 36 4.2. Collecting secondary data and information ................................................................................ 37 4.3. Survey ......................................................................................................................................... 38 4.4. Key informant interview ............................................................................................................. 39 4.5. Focus group discussion ............................................................................................................... 39 4.6. Observation method ................................................................................................................... 39 4.7. Annual supervision mission ........................................................................................................ 39 5. Gender and M&E ........................................................................................................................ 39 5.1. The importance of gender in M&E ............................................................................................. 39 5.2. What will a gender sensitive Monitoring system monitor? ........................................................ 40 5.3. How do we do gender and M&E ................................................................................................ 41 6. M&E implementation responsibilities ........................................................................................ 41 3 M&E MANUAL GUIDE FOR IFAD FUNDED PROJECTS IN VIETNAM 6.1. Senior M&E Officer in the PCU ................................................................................................... 41 6.2. Knowledge Management Officer ................................................................................................ 42 6.3. District level ................................................................................................................................ 42 6.4. Commune level ........................................................................................................................... 42 CHAPTER II. MEASURING AND REPORTING RIMS FIRST AND SECOND LEVEL results 1. Overview .................................................................................................................................... 45 2. Why to measure and report the first and second level results? ................................................. 46 3. Collecting information for measuring and reporting first and second level results.................... 46 3.1. Selecting first and second level results ....................................................................................... 47 3.2. Measuring and reporting first level results ................................................................................. 48 3.3. Measuring and reporting second level results ........................................................................... 52 CHAPTER III. HOW to CONDUCT ANNUAL OUTCOME surveY 1. Introduction ................................................................................................................................ 59 1.1. What is the annual outcome survey and why to do it? .............................................................. 59 1.2. How and when to conduct the survey? ...................................................................................... 59 2. How to prepare and conduct an annual outcome survey?......................................................... 60 2.1. Step 1 – Fine-tuning the standard questionnaire ....................................................................... 61 2.2. Step 2 - Selecting the sample ..................................................................................................... 63 2.3. Step 3 – Enumerators’ training and field testing of the questionnaire ....................................... 64 2.4. Step 4 – Logistical planning ........................................................................................................ 68 2.5. Step 5 – Data collection .............................................................................................................. 69 2.6. Step 6 – Data entry ..................................................................................................................... 70 2.7. Step 7 – Data analysis ................................................................................................................ 71 2.8. Step 8 – Report writing ............................................................................................................. 71 CHAPTER IV. HOW to CONDUCT RIMS AND RIMS+ BASELINE AND END- LINE surveY 1. What is the RIMS and RIMS+ survey and why to do it? ...................................................................... 75 2. How and when to conduct the survey ................................................................................................ 76 3. How to prepare and conduct a RIMS and/or RIMS+ survey ............................................................... 76 3.1. Step 1 – Develop the questionnaire and interview guide ................................................................ 76 3.2. Sample selection.............................................................................................................................. 80 3.3. Step 3 – Enumerators’ training and field testing of the questionnaire ............................................ 83 3.4. Step 4 – Logistical planning ............................................................................................................. 87 3.5. Step 5 – Data collection ................................................................................................................... 89 3.6. Step 6 – Data entry .......................................................................................................................... 90 3.7. Step 7 – Data analysis ...................................................................................................................... 91 3.8. Step 8 – Report writing ...................................................................................................................