Research and Development Grant Application form 1 Scottish Enterprise Research and Development Grant The grant offers research and development For projects involving more than one company, (R&D) support to companies of all sizes which each of the companies applying for a grant must are aiming to become more competitive by fill in this form, but only one project proposal developing new products, processes or services should be provided for the whole project (please to benefit the national economy. We provide see the project proposal guidance notes). grants to help organisations develop a new We have been guaranteed funding from the product, process or service up to the prototype European Commission’s European Structural and stage before it is ready for sale. Investment Funds (ESIF) to contribute towards The grant is only available to companies in the support we provide to eligible SMEs. If you Scotland or companies wanting to establish are awarded a grant and meet ESIF eligibility a presence within Scotland to carry out research criteria, the grant offer letter will confirm this. You and development activities. The aim of the grant will need to provide evidence to support your is to encourage investment in research and claim before you can receive the grant. Details of development and create jobs in Scotland. the evidence we need will be included in the offer of grant. This form asks you for the information we need to assess your application. You should send us Once you have filled in this application form in a separate project proposal, and there are full, send it to us with your project proposal, Excel guidance notes at the end of this form to help you project cost summary, application checklist and with this. There may be some areas of overlap in declaration. Together, all of these documents the application form and the project proposal. make up your application. If you do not provide all This is to allow you to expand on the information of the documents we ask for, we may not be able we ask for in this form. to process your application. The documents can be sent to [email protected]. If we award you a grant, we may publish information from sections 1.1, 1.2, 2.1, 2.3, 3.1 R&D grants are ‘notified state aid’. So, even if you and 3.2 of this form. are an SME, your spending on a research and It is essential for you to understand both the time development project does not qualify for SME commitment and the information you will need to R&D tax credit. However, if you are a registered provide during this period to make sure we can company, you may still be able to benefit under make a decision on your eligibility for an award. the large company R&D tax credit scheme. As part of the assessment process, as well as a There is more information on state aids on the review to check that you meet the conditions EU website at www.eur-lex.europa.eu, and relating to state aid and technical content, we will more information on the R&D tax credit scheme carry out a detailed financial assessment on the on the HM Revenue and Customs website at financial performance of your company (and of www.hmrc.gov.uk/randd each company applying for support for projects We are committed to encouraging applicants involving more than one company) based on your from all backgrounds and sectors. We will treat all project costs and your project funding. applications equally. For companies that are part of a group, we will Copies of this application form in alternative also look at the parent company. For companies formats are available from our website at applying for support as part of a joint venture, www.scottish-enterprise.com we will look at the finances of all the partners in the joint venture. Section 1 | About the company applying for a grant (the applicant company) 1.1 Company name 1.2 Registered office address and postcode Address Postcode 1.3 Registered company number (or numbers) 1.4 Postal address and postcode Address Postcode 1.5 Is the company an SME? Yes No European Commission SME definition ec.europa.eu/growth/smes 1.6 Country the company headquarters is in 1.7 Is the applicant company part of a group? Yes No 1.8 Name and company registration number of any linked business (or businesses) and their relationship to the applicant company European Commission definition of a Linked Business europa.eu/legislation_summaries/enterprise/business(s)_environment/n26026_en.htm Company name Address Postcode Registration number 1.9 Who should we contact to discuss this application? Name Phone Email Position in company 1.10 Name of the person authorised to sign on behalf of the company and their position in the company. Please make sure that this application is signed by someone who is authorised to sign on behalf of the company and provide evidence of their authorisation. Name Position in company 3 1.11 Number of permanent full-time equivalent (FTE) R&D jobs in the Scottish-based applicant company (see box below for a definition of ‘full-time equivalent’) Now 1 year ago 2 years ago 3 years ago 1.12 Number of FTE non-R&D jobs in the Scottish-based applicant company Now 1 year ago 2 years ago 3 years ago 1.13 Yearly R&D budget in the Scottish-based company applying for the grant (£) Now 1 year ago 2 years ago 3 years ago 1.14 Does your company operate as a cost centre or on a profit-generating basis? An applicant may be part of a group of companies or be the single Scottish company within an international company. In this case the applicant company might not work to make a profit in Scotland. Instead it might be allocated a budget which it spends. Companies that work in this way are known as cost centres. Cost-centre basis Profit-centre basis 1.15 As part of our appraisal we will consider your approach to fair work practices, including payment of the Real Living Wage, transparency on gender-equal pay and use of zero-hour contracts. https://scottishbusinesspledge.scot/ Please provide details of any existing jobs which do not currently pay the Real Living Wage. Will this change during the project? Yes No 1.16 Does your business use zero-hour contracts? Yes No If yes, please provide details of . the circumstances in which they are used; and . any differences in terms and conditions in comparison to other employees 1.17 If your business has more than 250 employees (including group companies), please confirm that you have reported on your gender pay gap on www.gender-pay-gap- service.gov.uk Yes No 1.18 All companies which are awarded an R&D grant will have the opportunity to work with our specialist teams to review their approach to Fair Work. This will include: o ensuring transparency on gender equal pay and developing an action plan if appropriate o only using fairly negotiated zero-hour contracts Please confirm that you would be willing to work with our teams in these areas? Yes No Definition of a full-time equivalent (FTE) (a) an individual employee who is employed directly by the company for 30 or more hours per week calculated on the basis of the total number of hours worked (including allowance for annual leave and any other leave entitlement under their contract of employment or otherwise) in a 52-week year or (b) One or more individual employees who are each employed directly by the company for less than 30 hours per week or for a period of less than 52 weeks per year or both, together are employed for a total of 30 or more hours per week or for a period of 52 weeks or more a year, or both Section 2 | About the project 2.1 Project title (Up to 20 words) 2.2 Project description (50 to 100 words) 2.3 Tick ONE box to show the broad area of technology your proposed project is in Aerospace and marine Chemical sciences Construction Creative industries Defence Financial services Food and drink Forest industries Life science Manufacturing Oil and gas Renewable energy Software Textiles Tourism Other (please specify) 2.4 Please list the project’s SMART objectives 5 SMART objectives must be: Specific, Measurable, Achievable, Realistic and Time-bound Objective description By when 2.5 Give details of the milestones below Milestone Total Technical milestone/challenge target date spend on milestone M1 £ M2 £ M3 £ M4 £ M5 £ M6 £ M7 £ M8 £ M9 £ Section 3 | About the project’s finances 3.1 Total project spend £ 3.2 Grant amount applied for £ 3.3 How long will the project last? (This must be no longer than 3 years). 3.4 What is the intended project start date? 3.5 Match funding Please list the match funding in the table below. Before we can award a grant, we will need confirmation that all relevant match funding is in place and details of any conditions attached to other approved funding. The full project finance package needs to be detailed and clear and you must include all contributions to the project. When filling in the Source of funds column you should write ‘Existing cash resources’, ‘New debt finance’, ‘New equity’ or ‘Grant’. In the Status column, you should write ‘Applied for’, ‘In discussion’, ‘Depends on the full finance package being completed’, ‘Depends on the grant being received’ or ‘Approved’.