Hunter's Hill Council Ordinary Meeting No. 4425 14 August 2017 at 7.30 PM ORDER OF BUSINESS Acknowledgement of Country Prayer Attendance, Apologies, Declarations of Interests 1 Confirmation of Minutes 2 Mayoral Minutes & Reports Tabling of Petitions Addresses from the Public 3 Notice of Motions (including Rescission Motions) Reports from Staff 4 Our Heritage & Built Environment 5 Our Community & Lifestyle 6 Our Environment 7 Moving Around 8 Our Council 9 Committees 10 Correspondence 11 Delegates Reports 12 General Business 13 Questions With or Without Notice 14 Council in Committee of the Whole HUNTER'S HILL COUNCIL ORDINARY MEETING OF COUNCIL Meeting 4425 - 14 August 2017 INDEX 1 – CONFIRMATION OF MINUTES 1 Confirmation of Minutes of Ordinary Meeting 4424 held 24 July 2017 2 - MAYORAL MINUTES & REPORTS 2.1 Court of Appeal Judgement in Favour of Hunter's Hill Council 1 2.2 Honorary Freedom of the Municipality - Mr Philip Jenkyn OAM 3 2.3 2017 Moocooboola Festival 6 2.4 Retirement from Local Government - Councillor Peter C. Astridge 8 3 - NOTICES OF MOTION INCLUDING RESCISSION MOTIONS Nil 4 - OUR HERITAGE & BUILT ENVIRONMENT 4.1 57 Ryde Road, Hunters Hill 10 4.2 18 Huntleys Point Road, Huntleys Point 43 4.3 Delegated Authority Report 61 5 - OUR COMMUNITY & LIFESTYLE 5.1 Disability Inclusion Action Plan 69 6 - OUR ENVIRONMENT Nil 7 - MOVING AROUND Nil 8 - OUR COUNCIL 8.1 Summary of Council Investments as at 30 June 2017 180 8.2 Summary of Council investments as at 31 July 2017 183 8.3 Fit For The Future Merger Proposal Update 186 8.4 Hunter's Hill Council IP&R Communication and Engagement Strategy 192 8.5 Monthly Report on Outstanding Matters 211 9 - COMMITTEES 9.1 Minutes of the Conservation Advisory Panel held on 19 July 2017 214 9.2 Minutes of Public Art Committee held Tuesday 25 July 2017 220 9.3 Minutes of Seniors Advisory Group Meeting held 7 August 2017 223 9.4 Report on Councillor Briefings held 24 July 2017 227 10 - CORRESPONDENCE Item Page 3 10.1 Correspondence 1. The Hon. Gabrielle Upton MP - Proposed Merger Decision. 229 11 - DELEGATES REPORTS Nil 12 - GENERAL BUSINESS 12.1 Meetings - Various Committees of Council 232 13 - QUESTIONS WITH OR WITHOUT NOTICE Nil Item Page 4 CONFIRMATION OF MINUTES Meeting 4425 - 14 August 2017 COMMENCEMENT The meeting opened with Acknowledgement of Country and Prayer at 7.30 PM. IN ATTENDANCE The Mayor Councillor Richard Quinn, Deputy Mayor Councillor Mark Bennett, Councillors, Gary Bird, Justine McLaughlin, Zac Miles and Meredith Sheil. ALSO PRESENT The General Manager Barry Smith, the Group Manager Development and Regulatory Control Steve Kourepis and the Acting Group Manager Works and Services Dhruba Bhowmik. APOLOGIES Apologies were received from Clr Peter Astridge. 216/17 RESOLVED on the motion of Clr Sheil, seconded Clr McLaughlin That Leave of Absence be granted to Councillor Peter Astridge, that his apologies be recorded in the Minutes and that Council forward thoughts and best wishes to him.. DECLARATIONS OF INTEREST The Mayor called for Declarations of Interest without response. CONFIRMATION OF MINUTES 217/17 RESOLVED on the motion of Clr Bennett, seconded Clr Sheil That the Minutes of Ordinary Meeting No. 4423, held 26 June 2017 be confirmed. SUSPENSION OF STANDING ORDERS 218/17 RESOLVED on the motion of Clr Bennett, seconded Clr Bird That at 07:35 PM Standing Orders be suspended to allow items No. 8.1 and 8.2 to be discussed prior to item 4.1 8.1 COUNCIL POLL INFORMATION PROCEEDINGS IN BRIEF Mr Phil Jenkyn addressed Council on this matter 219/17 RESOLVED on the motion of Clr Bennett, seconded Clr Sheil 1. That the format of the draft flyer is agreed subject to amendments to content upon receipt of advice from the Office of Local Government and comments from Councillors and others. 2. That a further report on this matter be brought to the next Ordinary Meeting of Council. Minutes of the Ordinary Meeting No. 4424 held on 24 July 2017. This is page 1 CONFIRMATION OF MINUTES Meeting 4425 - 14 August 2017 RECORD OF VOTING Yes Against Clr Richard Quinn Clr Meredith Sheil Clr Mark Bennett Clr Gary Bird Clr Zac Miles Clr Justine McLaughlin 8.2 FIT FOR THE FUTURE MERGER PROPOSAL UPDATE PROCEEDINGS IN BRIEF Mr Phil Jenkyn addressed Council on this matter 220/17 RESOLVED on the motion of Clr Sheil, seconded Clr Bennett 1. That the report be received and noted. 2. That in the event that the Council is unsuccessful in its Court of Appeal proceedings regarding the amalgamation of Hunters Hill, City of Ryde and Lane Cove Council, Council is to immediately seek legal advice as to its prospects of success in seeking special leave to Appeal to the High Court and if such application has reasonable prospects of success, commence such special leave proceedings. The General Manager and/or the Mayor is granted delegated authority to commence and conduct an application for special leave to appeal and make any other applications on behalf of Council to ensure that such High Court proceedings may be heard and determined. 3. That the General Manager and/or the Mayor is granted delegated authority to seek to intervene in the Woollahra Council appeal and commence an application for such leave, if advice is received recommending that Council proceed with such an action. 4. That the General Manager and/or the Mayor is granted delegated authority to take other such relevant actions that may be needed to protect Councils adopted position regarding amalgamation. 5. That the above delegation be revisited at the first Council meeting following the election. RECORD OF VOTING Yes Against Clr Richard Quinn Clr Zac Miles Clr Meredith Sheil Clr Mark Bennett Clr Gary Bird Clr Justine McLaughlin Minutes of the Ordinary Meeting No. 4424 held on 24 July 2017. This is page 2 CONFIRMATION OF MINUTES Meeting 4425 - 14 August 2017 RESUMPTION OF STANDING ORDERS 221/17 RESOLVED on the motion of Clr Bennett, seconded Clr Bird That at 8:03 PM Standing Orders be resumed. REPORTS FROM STAFF OUR HERITAGE & BUILT ENVIRONMENT 4.1 IMPROVING THE COMMERCIAL CORE OF GLADESVILLE - DRAFT ACTION PLAN 222/17 RESOLVED on the motion of Clr Sheil, seconded Clr McLaughlin 1. That Council endorse the attached draft report and the eight urban improvement ideas included on pages 10-17, as the Action Plan for improving the Commercial Core of Gladesville. As detailed implementation designs are prepared further consultation is to occur with Council. 2. That prior to commencement of any work, notification is undertaken of business owners and residents on land adjoining or in close proximity to areas targeted for urban improvements. 3. That Council endorse upgrading the footpath along Victoria Road from Pittwater Road to Massey Street and from Massey Street to Cowell Street. Notification of all adjoining owners/business owners to be undertaken prior to any works commencing. RECORD OF VOTING Yes Against Clr Richard Quinn Clr Meredith Sheil Clr Mark Bennett Clr Gary Bird Clr Zac Miles Clr Justine McLaughlin 4.2 DELEGATED AUTHORITY REPORT 223/17 RESOLVED on the motion of Clr Bird, seconded Clr Sheil That the report be received and noted. RECORD OF VOTING Yes Against Clr Richard Quinn Clr Meredith Sheil Clr Mark Bennett Clr Gary Bird Clr Zac Miles Clr Justine McLaughlin Minutes of the Ordinary Meeting No. 4424 held on 24 July 2017. This is page 3 CONFIRMATION OF MINUTES Meeting 4425 - 14 August 2017 4.3 REPORT OF LEGAL MATTERS 224/17 RESOLVED on the motion of Clr McLaughlin, seconded Clr Bird That the report be received and noted. RECORD OF VOTING Yes Against Clr Richard Quinn Clr Meredith Sheil Clr Mark Bennett Clr Gary Bird Clr Zac Miles Clr Justine McLaughlin OUR COMMUNITY & LIFESTYLE 5.1 RYDE HUNTERS HILL JOINT LIBRARY AGREEMENT 225/17 RESOLVED on the motion of Clr Bennett, seconded Clr Sheil 1. That Council write to the City of Ryde requesting an extension of the current library agreement for a further 12 months. 2. That Council review possible options for the provision of a library service as part of the preparation of the new Community Strategic Plan. OUR ENVIRONMENT 6.1 APPOINTMENT OF AUTHORISED OFFICERS UNDER NEW BIOSECURITY ACT 2015 226/17 RESOLVED on the motion of Clr Miles, seconded Clr Bird That Council delegate to the General Manager, in accordance with Section 377 of the Local Government Act (1993), those powers, duties and functions as contained in the instrument, Section 371 (1) of the Biosecurity Act 2015 in accordance with Section 375 of the Biosecurity Act 2015. OUR COUNCIL Item - 8.1 Council Poll Information - has been moved to another part of the document. Item - 8.2 Fit for the Future Merger Proposal Update - has been moved to another part of the document. Minutes of the Ordinary Meeting No. 4424 held on 24 July 2017. This is page 4 CONFIRMATION OF MINUTES Meeting 4425 - 14 August 2017 8.3 COUNCIL MEETING DATES 227/17 RESOLVED on the motion of Clr Miles, seconded Clr McLaughlin That Council cancel the Ordinary Meeting scheduled for 28 August 2017. 8.4 MONTHLY REPORT ON OUTSTANDING MATTERS 228/17 RESOLVED on the motion of Clr Miles, seconded Clr Bird That the report be received and noted. COMMITTEES 9.1 MINUTES OF THE CONSERVATION ADVISORY PANEL HELD ON 21 JUNE 2017 229/17 RESOLVED on the motion of Clr Miles, seconded Clr Bird That the Minutes be received and noted. 9.2 MINUTES OF THE EVENTS ADVISORY COMMITTEE MEETING HELD 11 JULY 2017 230/17 RESOLVED on the motion of Clr Miles, seconded Clr McLaughlin 1.