UNIVERSITY OF GUELPH BOARD OF GOVERNORS 9:30 a.m., November 28, 1985 Board Room (Room 424) University Centre University of Guelph - AGENDA - Open 1. Approval of Agenda Motion 2. Approval of Minutes Motion 3. Executive Authority Motion 4. University Centre Annual Report Motion 5. Report of the Planning and Property Committee Motion 6. Report of the Membership Committee Motion 7. Report of the President (a) Status Report (b) Appointments (c) Equine Research 8. Report of the Vice-President, Academic (a) Status Report 9. Report of the Vice-President Administration Motion (a) Physical Resources - Status Report (b) Art Centre - Status Report (c) Status Report 10. Monthly Financial Statements 11. Alumni House Motion 12. Guelph International Development Corporation Motion 13. Report of Committee to Review the Aims Motion and Objectives of the University of Guelph 14. Other Business In Camera 15. Oral Report of the Major Gift Campaign Steering Committee 16. Adjournment Note: A luncheon will be held in Room 441, University Centre immediately following the Board meeting. APPEND( A RFPATP COSTS BY TA CK RY PpToPTTY Imm 1-5 85 TOTAL 8FFAIR • sUM SUM SUM SUM SUM CODE DESC AMOUNT AMOUNT AMOUNT AMOUNT AMOUNT 6 1.1' FOUNDATION SYSTEM 24,n0n 24,000 2.1 CAULKTUG 20,000 70,000 36,000 126,000 2.? POINTING 6,000 225,000 Rn , 000 43,000 354,000 n2./. PAINTING 5,000 215,000 19,500 20,500 259,000 FLOP FTNIsHEf. 207,500 7,,027,000 1,164,000 192,100 3,586,600 4.? POOF, TrsULJ,TN, (7q 91,000 982,000 221,11(10 7 14,000 2,028,000 CEILING SrTEM 4,001) 65,000 111,000 84,000 r‘.1 - REMODEL 19,000 19,000 6.2 WALLS - REFINIsB 59,000 71!,500 vp,n00 130,100 1,508,600 .1 WINDOWS - PFPLACF /75,000 fylon 250,000 10,000 641,000 R.1 DOORS - HAPPJAPE 9,noo 101,000 110,000 8.2 DOORS k FRAMES 5,000 5,000 A. DOORS - REFINISH 20,000 20,000 9.1 VENTILATION 0 ,000 15,000 24,500 74,500 9.2 CMUNG/CMIDTTT OWING 225,000 7,400 232,400 9./ VENT/COOL CONTROLS 100,000 50,000 150,000 10.1 HEATING EQUIPMENT 15,000 20,000 5,000 40,000 10.2 BEATING CONTROLs 137 ,non 45,000 182,000 11.1 PIPING 4,000 71,600 1_27,600 11.2 PLUMBING FIYTURFS 75,000 105,000 12.1 SWITC1IGEAR 250,000 ---250,000 12.2 DISTRIBUTION - 6,500 6,500 12. LTGIITTNG 13,500 13,500 1%.1 ELEVATORS 4,000 170,000 174,000 114. 1 sTA IRS , STA Tpwr.Ls 1,000 10,600, 18,600 14.5 M ISCELLANEOUS s.AFETY 20,800 20,800 15.1 ROADS 680,000 6,000- 2.686,000 1 51. 1 WALKWAYS IC GROUNDS 195,000 .195,000 15.5 SANITARY SEWERS 6,000 6,000 15.6 SERVICE DISTRIBUTORS 50,000 275,000 115,000 59,000 759,000 16.0 MAJOR RENOVATIONS 6,140,000 12,957,000 18,997,000 .• 766,500 11,853,500 16,557,500 1,527,600 -39, 705,100 -- PRIORITY ;I • IMM - Deferred maintenance 1-5 - Repairs required 1986-1990 6-10 - Repairs required 1992-1995 85 - Repairs undertaken fiscal 85/86 - 2 - 5) The total cost of Phase 1A is estimated as follows: Low bid (Ball Brothers Ltd.) $7,460,000. Adjustments (Item 4 above) $ 101,296. Revised low bid and contract amount $7,561,296. Add: - Architectural fees 675,000. - Signage 20,000. - Telephone installation 15,000. - Building controls and instrumentation 220,000. - Furniture and furnishings 190,000. - Equipment 590,000. - Work previously tendered: - Hazardous liquid storage 108,500. - Renovations for temporary relocation of Biomedical Science and Clinic staff 34,000. 142,500. - Contingency 281,204. TOTAL ESTIMATED COST $9,695,000. 6) The $12.75 million project budget approved by the Board in March 1985 allowed $9,415,000 for the work included in Phase 1A. The pre-tender estimate prepared in July 1985 forecase an increase in cost to $9,915,000. with an overall project cost of $13.25 millions. It is now expected that funding from both the provincial and federal levels of government will total $13.5 million, including the $0.5 million provided for planning. Thus costs for Phase 1A are well within funding available and the pre-tender estimate. September 25, 1985. APPENDIX B TENDER ANALYSIS FOR OVC BUILDING PROGRAM 1983-PHASE 1A Phase 1A includes: Package 1 - Physiology Pharmacology Teaching Laboratories and Renovations - Building D. 2 - Large Animal Clinic (Buildings A B) - Structure only. 3 (a) - Large Animal Clinic (Buildings A B) - finishing Sitework and Renovations for Medical Records. 3 (c) - Hazardous Liquid Storage Vault. 2) Firm price, General Contract bids for Packages 1,2 3(a), received on August 29, 1985, were as follows: Ball Brothers Ltd. $7,460,000. Ariss/Janin Construction Ltd. $7,606,000. Cooper Construction Co. Ltd. $7,676,000. Thomas Fuller Construction Co. $7,724,000. Milne Nicholls Ltd. $7,870,000. Mollenhauer Ltd. $7,918,000. McKay/Cocker Construction Ltd. $8,069,000. 3) These bids included the following stipulated allowances: Finishing Hardware $ 75,000. Inspection and Testing $ 25,000. Partition Fireproofing $ 5,000. Laboratory Equipment $ 50,000. Electrical Sitework $ 10,000. Air and Hydronic Balancing and Testing $ 20,000. Chilled Water Lines $ 5,000. Laminar Flow Hoods $ 20,000. 4) Additions to low bid: Adjustments 1. To change the subcontractor for Seamless Resin Flooring to Hill Glasser. $ 54,336. 2. Adjustments to the tender for Casework. 9,460. Cash allowances 1. Changes to roofing and metal flashings details. $ 25,000. 2. Final resolution to the Casework tender. $ 7,500. 3. Resolution of services in service drops. $ 5,000. $ 101,296. /2 UNIVERSITY OF GUELPH BOARD OF GOVERNORS Rerum GUELPH, ONTARIO, CANADA • NIG 2W1 Cognoscere Telephone (519) 824-4120 Causas November 19, 1985 MEMORANDUM To: Members of the Board of Governors Re: University Centre Annual Report The University Centre Annual Report for 1984-85 is presented to the Board for consideration and approval. The Report has been reviewed by the University Centre Board and has received its approval. Mrs. Rosemary France, Chairman of the University Centre Board, Mr. Marc McManamna, past-Chairman and Mr. Ron Collins, Director of the University Centre will be present to speak to the Report and answer any questions which you may have. The Board is asked to approve the following resolution: RESOLVED, That the University Centres Annual Report for the year 1984-85 be approved as presented. ,g1LLZ,4 R.D. Lockie Assistant Secretary Annual Report 1984-85 University of Guelph 1984-85 University Centre Board (reports to University of Guelph Board of Governors) Marc McManamna, Chairman Graduate Students Association Rosemary France, Vice-Chairman Alumni Association The Roger Jenkins, Chairman, Management and Operations Committee Support Staff John Miles, Chairman, Finance Committee University Administration I lb People Tony Saltou, Chairman, Programming Committee Central Student Association John Bentley Central Student Association Shelly Birnie-Lefcovitch Student Services Dennis Bonney Central Student Association Director Mark Canthal Central Student Association I University Centre Ron Collins Bruce Johnston Central Student Association John King Central Student Association Kelly Kirkland Graduate Students Association Administrative Assistant Nancy Kuntz Secretary to the Central Student Association University Centre Board Eric Martin Heather Heath Central Student Association Don McArthur Alumni Association Shelley McPherson Central Student Association David Overton Stenographer/ Faculty Club Receptionist Carolyn Pawley Nancy DeSero Faculty Club Gladys Phillips Support Staff Jaye Robinson Central Student Association Game Room and Assistant Boo Sports Bar Director MANAGER Bill Goulden Jim Bates ] and 16 student employees Building Management Food and Beverage MANAGER Joe Barth Reservations Manager, Licensed Special Events Francis Ronald MANAGER Marilyn Hahn Assistant Manager, Food John Liddle INFORMATION DESK STAFF Supervisor, Beverage Kathi Broadbent Pat Eton Bonnie Shortill Linda McLeod Beverage Staff Jim McKellar, Bob Woods SPECIAL EVENTS CO-ORDINATORS Food Staff Jennifer Reid Nick Boyadjian Craig Martin and 155 student employees and 25 student employees Programming Business ManagementManagemen MANAGER Wayne Hepburn MANAGER Hazel Assistant Manager Bette Moreton ACCOUNTING STAFF Technical Co-ordinator Paul Holland Marlene Black Marianne Szucs and 12 student employees Cover photo: Fred A. Curylo, CPS Photo Productions CHAIRMANS AND DIRECTORS COMMENTS Chairmans Comments Directors Comments The goal of the University Centre is that it be the This annual report represents the University focus for the University as a community. The Centres eleventh year of service to the Univer- University Centre provides social, recreational, sity of Guelph Community. The year was challen- educational and cultural activities as well as its ging and very rewarding, both in terms of various facilities and services for the enjoyment programs, activities and services provided; and and convenience of students, faculty and staff. In financially. It is my opinion that the University many instances members of the larger Guelph Centre continued to fulfill its mandate throughout community also benefit from the presence of the the year and can only improve over the foresee- University Centre. able future. Individual reports highlighting our It is the responsibility of the University Centre activities and future direction follow my Board to ensure, through the establishment and comments, as do the auditors report and interpretation of policy, that the University Centre financial statements. fulfils its mandate. The Board is comprised of Financially, the goal of the University Centre is to volunteer members representing the various break even over the longer term, after providing campus user groups. As individual for capital expenditures, major repairs and equip- representatives we each provide a perspective ment replacement, and while maintaining a suit- that reflects not only our appointing body but that able level of surplus.