Minutes of Ordinary Meeting held Wednesday 23 June 2004, Coorow Administration Centre Page 1 Minutes 1. DECLARATION OF OPENING/ANNOUNCEMENT OF VISITORS:................................................ 3 2. RECORD OF ATTENDANCE/APOLOGIES/LEAVE OF ABSENCE:................................................ 3 3. RESPONSE TO PREVIOUS PUBLIC QUESTIONS TAKEN ON NOTICE:...................................... 3 4. PUBLIC QUESTION TIME:....................................................................................................................... 3 5. APPLICATIONS FOR LEAVE OF ABSENCE: ...................................................................................... 3 6. PETITIONS/DEPUTATIONS/PRESENTATIONS:................................................................................. 4 7. CONFIRMATION OF MINUTES:............................................................................................................. 4 7.1 ORDINARY MEETING HELD WEDNESDAY 19 MAY 2004 IN THE LEEMAN ADMINISTRATION CENTRE...................................................................................................................... 4 8. ANNOUNCEMENTS BY THE PERSON PRESIDING WITHOUT DISCUSSION: .......................... 5 9. MATTERS FOR WHICH MEETING MAY BE CLOSED: ................................................................... 5 10. REPORTS: ..................................................................................................................................................... 6 10.3 MANAGER WORKS AND SERVICES: ................................................................................................... 6 10.3.1 LEGAL OPINION – MINTER ELLISON – R8.21......................................................................................... 6 10.1 CHIEF EXECUTIVE OFFICER’S REPORT:.......................................................................................... 9 10.1.1 PROPOSED MEETING DATES 2004/2005 – A.2 ........................................................................................ 9 10.1.2 LOCAL GOVERNMENT WEEK REPRESENTATION – C8.1................................................................. 12 10.1.3 STATION STREET - RAILWAY RESERVE – COOROW GOLF COURSE – W4 .................................. 16 10.1.4 2004 TOURISM AND AREA PROMOTION – T.8 ..................................................................................... 18 10.1.5 REVIEW OF DELEGATION REGISTER - A.2 .......................................................................................... 22 10.1.6 REVIEW OF APPOINTMENT OF COUNCIL DELEGATES TO VARIOUS COMMITTEES/ORGANISATIONS – A.2 ................................................................................................. 26 10.1.7 COOROW HALL REDEVELOPMENT – C8.1........................................................................................... 33 10.1.8 MALEY PARK FUNCTION CENTRE – SHADE TREES – R7.4.............................................................. 35 10.2 MANAGER COMMUNITY DEVELOPMENT: .................................................................................... 37 10.2.1 APPLICATION FOR PLANNING CONSENT - LOT GH 636................................................................... 37 10.2.2 APPLICATION FOR PLANNING APPROVAL FOR OVERSIZED CLASS ’10 BUILDING - LOT GH 332........................................................................................................................................................... 41 10.2.3 LOCAL PLANNING POLICY NO.4 – CARETAKERS’ DWELLINGS IN INDUSTRIAL AREAS - T 9.16 ................................................................................................................................................................ 43 10.2.4 LEEMAN LOTS 58 & 59 (RESERVE 35091 AND 42974) THOMAS STREET LEEMAN - L 2. ............ 47 10.2.5 LEEMAN BOWLING CLUB - B 3............................................................................................................... 50 10.2.6. PLANNING APPLICATION – LOT 13 LONG STREET COOROW - LOT C 14 52 10.2.7 TOWN PLANNING POLICY NO. 3 – GREEN HEAD COMMERCIAL AREA PARKING CONCEPT – T 9.16 .......................................................................................................................................................... 54 10.2.8 COOROW OFFICE UPGRADE - B 5.10...................................................................................................... 57 10.2.9 SHIRE OF COOROW REFUSE SITES – TRANSFER STATIONS – R21.7 ............................................. 60 10.2.10 LANDCORP – EXTENSION OF 2 YEAR BUILDING PRACTICAL COMPLETION CLAUSE – LOT GH401................................................................................................................................................... 69 10.4 MANAGER FINANCE AND ADMINISTRATION ............................................................................... 71 10.4.1 ACCOUNTS FOR PAYMENT..................................................................................................................... 71 10.4.2 MONTHLY FINANCIAL REPORT............................................................................................................. 73 10.4.3 REVIEW OF RENTS, LEASES AND CHARGES 2004/2005 – B4/05....................................................... 75 10.4.4 DIFFERENTIAL RATE ADVERTISING - R3.15 ...................................................................................... 77 10.4.5 MR RYAN - SUNDRY DEBTOR WRITE-OFF - D6.1 ............................................................................... 79 10.4.6 CALM - SUNDRY DEBTOR WRITE-OFF - D6.1...................................................................................... 80 10.4.7 OVERDRAFT FACILITY - D6.1 ................................................................................................................. 82 Minutes of Ordinary Meeting held Wednesday 23 June 2004, Coorow Administration Centre Page 2 11. MOTIONS OF WHICH PREVIOUS NOTICE HAS BEEN GIVEN:.................................................. 84 12. QUESTIONS BY MEMBERS OF WHICH DUE NOTICE HAS BEEN GIVEN: ............................. 84 13 URGENT BUSINESS APPROVED BY THE PERSON PRESIDING OR BY DECISION:............. 84 14. MATTERS BEHIND CLOSED DOORS.................................................................................................. 85 14.1 CHIEF EXECUTIVE OFFICER PERFORMANCE REVIEW – S7.11ERROR! BOOKMARK NOT DEFINED. 14.2 SALARIES AND WAGES REVIEW – S7.22 .......................................ERROR! BOOKMARK NOT DEFINED. 15. DATE OF NEXT MEETING:.................................................................................................................... 87 16. CLOSURE:................................................................................................................................................... 87 Confirmed by the President M J Girando 21 July 2004 Minutes of Ordinary Meeting held Wednesday 23 June 2004, Coorow Administration Centre Page 3 1. DECLARATION OF OPENING/ANNOUNCEMENT OF VISITORS: The President, Councillor Girando, welcomed those present and declared the meeting open at 3.05pm. 2. RECORD OF ATTENDANCE/APOLOGIES/LEAVE OF ABSENCE: Councillor M J Girando President Councillor A J Ovens Deputy President Councillor B J O’Callaghan Councillor B R McTaggart Councillor J M Stacy Councillor J K Waite Councillor S A Beswick Councillor B J McDonald Mr G A Sherry Chief Executive Officer Mr P D Gillis Manager Works & Services Mr G J Agnew Manager Community Development Mr D J Alcock Manager Finance and Administration 3. RESPONSE TO PREVIOUS PUBLIC QUESTIONS TAKEN ON NOTICE: Nil. 4. PUBLIC QUESTION TIME: Nil. 5. APPLICATIONS FOR LEAVE OF ABSENCE: Cr Ovens requested Leave of Absence from 18 July to 3 August 2004. Cr Beswick requested Leave of Absence from 12 July to 18 July 2004. Cr McDonald requested Leave of Absence from 15 July to 7 August 2004. RESOLUTION: 2004-068 Moved: O’Callaghan Seconded: Beswick That the following Leave of Absence from Council: • Cr Ovens requested Leave of Absence from 18 July to 3 August 2004; • Cr Beswick requested Leave of Absence from 12 July to 18 July 2004; and • Cr McDonald requested Leave of Absence from 15 July to 7 August 2004 be granted. CARRIED 8/0 Confirmed by the President M J Girando 21 July 2004 Minutes of Ordinary Meeting held Wednesday 23 June 2004, Coorow Administration Centre Page 4 6. PETITIONS/DEPUTATIONS/PRESENTATIONS: Nil. 7. CONFIRMATION OF MINUTES: 7.1 ORDINARY MEETING HELD WEDNESDAY 19 MAY 2004 IN THE LEEMAN ADMINISTRATION CENTRE AUTHOR Gary Sherry DISCLOSURE OF INTEREST Nil DATE OF REPORT 25 May 2004 COMMENT: Nil OFFICER RECOMMENDATION: That the Minutes of the Ordinary Meeting held on Wednesday 19 May 2004 in the Leeman Administration Centre be confirmed as a true and correct record. RESOLUTION: 2004-069 Moved: Waite Seconded: Ovens That the Minutes of the Ordinary Meeting held on Wednesday 19 May 2004 in the Leeman Administration Centre be confirmed as a true and correct record. CARRIED 8/0 Confirmed by the President M J Girando 21 July 2004 Minutes of Ordinary Meeting held Wednesday 23 June 2004, Coorow Administration Centre Page 5 8. ANNOUNCEMENTS BY THE PERSON PRESIDING WITHOUT DISCUSSION: At any meeting Council the person presiding may announce or raise any matter of interest or relevance to the business of Council or propose a change to the order of business. Members may move that a change in order of business proposed by the person presiding not be accepted and if carried the change does not take place. The