State of Colorado Department of State Uniform Voting System Request for Proposal RFP # CDOS-UVS-2013-01 Issue Date: October 1, 2013 Response Due: NLT December 2, 2013 5:00pm MT TABLE OF CONTENTS SECTION 1 INTRODUCTION .................................................................................................1 1.1 Background......................................................................................................................1 1.2 History of Voting System Procurement in Colorado.......................................................1 1.3 Scope of the Uniform Voting System project..................................................................1 1.4 Glossary ...........................................................................................................................2 SECTION 2 ADMINISTRATIVE INFORMATION...............................................................9 2.1 Issuing Office...................................................................................................................9 2.2 Official Means of Communication ..................................................................................9 2.3 Statement of Purpose .......................................................................................................9 2.4 Scope of RFP ...................................................................................................................9 2.5 Project Logistics ............................................................................................................10 2.5.1 Schedule.................................................................................................................10 2.5.2 Location .................................................................................................................10 2.5.3 Travel.....................................................................................................................10 2.5.4 Vendor Access .......................................................................................................10 2.6 Schedule of Activities....................................................................................................11 2.7 Modifications to Request for Proposal ..........................................................................11 2.8 Inquiries .........................................................................................................................12 2.9 Acceptance of RFP Terms .............................................................................................12 2.10 Confidential / Proprietary Information ..........................................................................12 2.11 Press Releases................................................................................................................13 2.12 Proposal Prices...............................................................................................................13 2.13 RFP Response Material Ownership...............................................................................13 2.14 Subcontractors ...............................................................................................................13 2.15 Bid Clarification / Vendor Guarantee............................................................................13 2.15.1 Rule Numbering Changes......................................................................................14 2.16 Certification of Independent Price.................................................................................14 2.16.1 Certification ...........................................................................................................14 2.16.2 Individual Certification..........................................................................................14 2.16.3 Proposal Not Considered For Award Conditions ..................................................15 2.17 RFP Cancellation...........................................................................................................15 2.18 Modification or Withdrawal of Proposals .....................................................................15 ____________________________________________________________________________________________ Colorado Uniform Voting System RFP # CDOS-UVS-2013-01 Page i 2.19 Proposal Submission......................................................................................................15 2.20 Bid Opening...................................................................................................................16 2.21 Rejection of Proposal.....................................................................................................16 2.22 Oral Presentations and Demonstrations.........................................................................16 2.23 Selection of Proposal .....................................................................................................16 2.24 Agreement Type.............................................................................................................17 2.25 Acceptance of Proposal Content....................................................................................17 2.26 Incurring Costs...............................................................................................................17 2.27 Award of Contract .........................................................................................................17 2.28 Contract Cancellation ....................................................................................................17 SECTION 3 CURRENT ENVIRONMENT............................................................................18 3.1 Colorado County Jurisdiction Environment ..................................................................18 3.2 CDOS Environment.......................................................................................................18 3.3 Colorado Election Laws and Rules................................................................................18 SECTION 4 STATEMENT OF WORK..................................................................................19 4.1 Project Management ......................................................................................................19 4.2 Hardware/Software/Support Procurement.....................................................................19 4.3 Implementation ..............................................................................................................19 4.4 Vendor Support..............................................................................................................19 SECTION 5 VENDOR RESPONSE FORMAT .....................................................................20 5.1 Packaging.......................................................................................................................20 5.2 Page Limits ....................................................................................................................20 5.3 Business Proposal ..........................................................................................................21 5.3.1 State of Colorado Request for Proposal Cover Sheet............................................21 5.3.2 Transmittal Letter ..................................................................................................21 5.3.3 Executive Summary...............................................................................................22 5.3.4 Company Overview ...............................................................................................22 5.3.5 Company Financial Status .....................................................................................23 5.3.6 Relevant Business Experience...............................................................................23 5.3.7 Prior Proposals.......................................................................................................24 5.3.8 Project Approach ...................................................................................................24 5.3.9 Sample Reports......................................................................................................27 5.3.10 Sample Project Artifacts ........................................................................................27 ____________________________________________________________________________________________ Colorado Uniform Voting System RFP # CDOS-UVS-2013-01 Page ii 5.3.11 General Questions..................................................................................................28 5.3.12 Preliminary Project Schedule and Staffing Plan....................................................30 5.3.13 Proposed Staffing...................................................................................................31 5.3.14 UVS System Requirements ...................................................................................31 5.4 Cost Proposal.................................................................................................................32 5.4.1 Hardware Cost Table .............................................................................................32 5.4.2 Software Cost Table ..............................................................................................32 5.4.3 Project Labor Cost Table .......................................................................................32 5.4.4 Support Cost Table ................................................................................................32