BUCS Sport Specific Affiliations 2021-22 Clubs, teams and individuals participating in certain competitions need to affiliate with their National Governing Body (NGB) or meet other requirements in order to be eligible to take part. Each sport is different. Find out your sport's requirements below. Please read through this document carefully and use the links associated to each sport to access any further relevant information. There are three sections to this document: 1) BUCS Team Championships (Leagues and Knockouts): NGB Affiliations, Memberships, Registrations etc. 2) BUCS Team Championships (Leagues and Knockouts): Other – Ranking Lists, Data Submissions etc. 3) BUCS Individual and Team Championships (Events) Most of the items in each section are compulsory requirements that MUST be met, and as a result, most carry sanctions if not completed by the published deadlines. However, there are also some others which are not compulsory requirements but that BUCS believes are valuable for members to undertake. Please read the details associated with each one for further information. Deadlines will ONLY be listed here, not on the sport specific pages or in the rules and regulations. If there are any questions not answered by the information provided, then please feel free to contact BUCS directly via email. Please note that the information within this document is subject to change. Should any updates be required then the document will be re-published, and Institution Administrators will be notified via e-mail. BUCS Sport Specific Affiliations 2021-22 – Version 1 – Friday 13 August Page 1 of 19 1) BUCS Team Championships (Leagues and Knockouts): NGB Affiliations, Memberships, Registrations etc. Sport Requirement(s) How Deadline(s) Sanction(s) £250 fine if after the first two Institutions will affiliate with BAFA via BUCS. rounds of the season, a club does not have at least 11 Following the first two rounds of the season, BUCS players per team registered. Prior to their first BUCS will use the team squad information on BUCS Play fixture all players must be to calculate each institution/Playing Entity’s annual After the first two rounds, listed in the team squad on BAFA affiliation fee. The affiliation fee is £20 per walkovers will be applied until Club Affiliation (including players) BUCS Play. player. at least 11 players per team American All institutions/Playing Entities must are registered. Football affiliate with the British American Football New players can be added to Institutions will be invoiced by BUCS and given a Association (BAFA) via BUCS. the team squad throughout 28-day payment period. Once the league season the season, but this must be deadline has passed, a fine of done prior to their first BUCS BUCS will repeat this process once the league £50 per player will be levied if fixture. season deadline has passed. Any extra players a team is found to have fielded recruited during the season will then be accounted any unregistered players after for. the first two rounds of the season. Individuals are not permitted Coaches/Sideline Personnel to participate if they are not Membership Coaching staff will continue to purchase registered with BAFA. American Prior to their first BUCS All coaches/sideline personnel must membership through BAFA’s registration Football fixture. purchase membership with the British system. A fine of £50 will be levied if a American Football Association (BAFA) team if found to have used unregistered individuals. English Institutions/Playing Entities Club Affiliation (including teams) Basketball England (BE) requires all clubs to affiliate Prior to their first BUCS £250 fine if not completed and Licencing of Players at a cost of £60. Once the club affiliation has been fixture, each team and all prior to the first fixture. All institutions/Playing Entities must completed and the fee paid, individuals can then players playing in the fixture affiliate to their respective National register as a free member and then purchase the must comply with the After the deadline, walkovers Governing Body (NGB). relevant BUCS licence: requirements outlined. will be applied until the Basketball affiliation is complete. All players competing in the BUCS Player - £15 New players added or Leagues must hold a valid licence issued Coach - £25 selected to play later in the For subsequent fixtures, a fine via the relevant NGB. Players must be Bench Personnel - £25 season, must hold a valid of £100 will be levied if a team able to present their individual licence at Referee (Regional) - £21.75 licence before playing in a is found to field new players each fixture should they be requested to Table Official (Regional) - £21.75 BUCS fixture. without a valid licence. do so. BUCS Sport Specific Affiliations 2021-22 – Version 1 – Friday 13 August Page 2 of 19 All members will register and licence themselves through the membership portal. To affiliate/register visit the membership portal. The membership hub will help you through the registration process. If you have any queries regarding the process, please contact Basketball England. Scottish Institutions/Playing Entities Clubs are required to affiliate directly with Basketball Scotland. Information regarding how to affiliate your club, what the benefits are, and how much it costs can be found here. Once the club affiliation has been completed and the fee paid, individual players can then register and licence themselves through the Basketball Scotland membership portal. Welsh Institutions/Playing Entities Basketball Wales (BW) requires all clubs to affiliate. Once the club affiliation has been completed and the fee paid, individual players can then register. All coaches, officials, and bench personnel must register online via the registration portal. To affiliate/register visit the registration portal. Once payment has been made online and received, licences will be distributed. All Basketball Wales referees are instructed to check licences prior to all matches in Wales. If you have any queries regarding the process, please contact Basketball Wales. BUCS Sport Specific Affiliations 2021-22 – Version 1 – Friday 13 August Page 3 of 19 British Dodgeball (BD) require all clubs to hold an Education Membership. £250 fine if not completed Clubs should be named as per the following *New for before the deadline. Club Membership examples: 2021-22* All institutions/Playing Entities must be a Monday 4 October 2021 After the deadline, walkovers member of British Dodgeball. University of Bristol Dodgeball will be applied until the Loughborough University affiliation is complete. Education Membership can be purchased here. *New for British Dodgeball (BD) require all players to Player Registration Teams found to have fielded 2021-22* complete the free university registration with them All players must be registered with British Prior to their first BUCS individuals who are not prior to competition. Dodgeball prior to playing in any BUCS fixture. registered will be subject to Dodgeball Dodgeball fixtures. walkovers. The link for registering is here. British Fencing Membership British Fencing memberships are required by all competitors; FIE Licences will not be accepted. For the Team Not eligible to compete Championships all competitors require a without valid membership. minimum of ‘Recreational’ membership. Fencing Memberships should be purchased here. Prior to first BUCS fixture A fine of £100 will be levied if NB: ‘Starter’ memberships are classed at a team is found to field the ‘Recreational’ level. competitors without a valid membership. More information relating to this can be found on the British Fencing website here. English Institutions/Playing Entities Clubs should affiliate their teams directly with their County FA and ensure that all their teams are added to the relevant BUCS ‘League’ on the Whole Game £250 fine if not completed Club Affiliation (including teams) System (WGS). The ‘League’ options on WGS are: prior to the deadline. All institutions/Playing Entities must Football Monday 27 September 2021 affiliate to their respective Home Nation - BUCS Men’s Football After the deadline, walkovers Football Association. - BUCS Women’s Football will be applied until completed. Teams should be named as per the following examples: BUCS Sport Specific Affiliations 2021-22 – Version 1 – Friday 13 August Page 4 of 19 University of Bristol Men’s 1st Team (BUCS) Loughborough University Women’s 1st Team (BUCS) If you are unsure about the WGS process, please contact your County FA directly. Following the deadline, BUCS will access the WGS to confirm completed affiliations. Welsh Institutions/Playing Entities Clubs should affiliate their teams directly with their Area Association and then submit the affiliation number to BUCS here. Scottish Institutions/Playing Entities Clubs should affiliate their Men’s teams directly to the Scottish Amateur Football Association (SAFA) and then submit their affiliation details to [email protected]. Clubs should affiliate their Women’s teams directly to Scottish Women’s Football (SWF) and then submit their affiliation details to [email protected]. Institutions should receive affiliation information directly from the SAFA and SWF. If you have any queries regarding the process, please contact Chris Purdie at Scottish Student Sport. English Institutions/Playing Entities Clubs should affiliate their teams directly with their £250 fine if not completed Club Affiliation (including teams) County FA and ensure that all their teams are added prior