BLEDLOW-CUM-SAUNDERTON PARISH COUNCIL Minutes of the Parish Council Meeting held in Bledlow Ridge Village Hall on Thursday 1st October 2015 at 7.30pm Present: Councillors Bird, Blackwell, Butler, Breese (Chairman), Sage, Castle, Cox, Reading and Lord. County Councillor and District Councillor Etholan, Clerk: Julie Bunker 1. Apologies for Absence None received 2. To Approve the Minutes of the Meeting held on 3rd September 2015 The minutes were approved and signed by the Chairmen as a true record. Acceptance was proposed by Cllr Sage and seconded by Cllr Blackwell 3. Neighbourhood Plan To receive and approve minutes from the Neighbourhood Plan Working Group (appended). To agree guidelines to delegate additional decisions to the Working Group. Cllr Breese briefed the Parish Council of the Working Group progress and asked for approval and comments on the six key issues included in the minutes from 21st September 2015. 1. Review the draft survey and authorise the WG to finalise and send it out at a cost of no more than £1 per survey including printing, envelopes, stuffing and certified posting (2nd class). There are approximately 2,000 residents over 17 and around 200 businesses. The cost is likely to be less than 80p each. – Councillors asked for feedback by 4th October 2015. 2. Approve the use of Survey Gizmo to collect and process the results of the survey at a cost of up to £100. 3. Authorise the WG to seek quotations from at least two planning consultants and, subject to their being vetted, to select a planning consultant to support the development of a neighbourhood plan for a fee of no more than £15,000 excluding VAT. 4. Authorise the WG to prepare “call to action” leaflets among other things asking parishioners to sign up to the web-site. These leaflets can be handed out at community meetings and left at the shop and in pubs. An initial amount of £200 to cover printing costs would be approved. 5. Ask the PC to review the lists of businesses and associations that we have been given and add any names that have been omitted. 6. Ask the PC to approve the payment of £60 to Kate Walker for help in developing the new Parish Council logo. Cllr Reading asked that the Work Group report back to the Parish Council on the issue of Allocated Land in the Neighbourhood Plan and for the decision to include this is in the Plan Initial ..... be made by full Council. The Work Group undertook to do this, after they had had a chance to discuss the merits of this with the Planning Consultant as this might extend the process. The Work Group sought Parish Council for approval for a budget of £30k for the Neighbourhood Plan work, with a view to being able to recoup between £7K and £15K from grants. The Working Group sought approval from the Parish Council to enter into negotiations with rCOH Ltd to act as planning consultants up to a budget of £15k (this figure is included in the total budget of £30K) All actions were discussed at length and unanimously agreed by the Parish Council 4. Meadow Styles To receive a report on the Meadow Styles Playground Cllr Sage reported that the new Zip wire needs re-tensioning and grassguard matting needs re-securing. The Clerk will meet Cllr Sage to carry out safety inspection. 5. Notice boards To discuss and agree a location for the Saunderton Notice board and progress on installation – Cllr Blackwell proposed the location of the notice board in Hillview, this was agreed. The notice boards have been delivered and the clerk with liaise with John Lawrence on installation. 6. Planning Matters To Resolve/Endorse Planning Applications New Applications 15/07665/FUL The Threshing Barn, Lee Road, Saunderton, HP27 9NX Household application for construction of Porch Applicant: Ms K Edwards Resolved: No objection 15/07641/FUL 33 Saunderton Vale, Saunderton, HP14 4LJ Householder application to replace existing front driveway and garden with permeable hardstanding. Applicant: Mr Graham Cooke Resolved: Objection. Inaccuracies in the application regarding the applicants answer “No" to the question "Will any trees or hedges need to be removed or pruned in order to carry out your proposal?. There are clearly shrubs/trees in the garden. We also have concerns regarding the type of material being used as any water run-off may contribute to the flooding issues in the locality 15/07358/VCD Crofters, Chinnor Road, Bledlow Ridge (Cllrs Castle and Cox declared an interest) Removal of Condition 3 (agricultural occupancy) attached to PP W/84/7272 (Erection of two-storey house for an agricultural dwelling) Applicant: Mr. I. Miller To be resolved 15/07506/ADV Bledlow Cars, Chinnor Road, Bledlow Display of three non-illuminated information/directional flags on three flagpoles to front (retrospective) Applicant: Mr. B. Pain Initial ..... Resolved: The Parish Council object to this application. The Premises are located in an Area of Special Advert Control and the application should therefore not be approved. We have previously asked WDC to intervene to have signage and bunting removed. This is a rural area and it is obvious without the advertising banners that there is a used car business at this location. The banners are not consistent with the otherwise rural character of the area. 15/07578/FUL The Grange, Wycombe Road, Saunderton 15/07579/LBC Erection of single-storey extension to reception building to form visitor centre with associated new bin store, extension to existing car park and formation of solar PV array. Applicant: Hearing Dogs for Deaf People To be resolved Wycombe District Council Decisions 15/05896/LBC Bledlow Homes, Perry Lane, Bledlow Conversion and extension to main building of former children’s home to form two 3-bed and two 4bed residential units, single-storey side extension to Rose Cottage to one 4- bed single dwelling house, erection of new chimney and associated access road and parking. Applicant: P I & N Healey PERMISSION GRANTED 15/06875/FUL Old Callow Down Farm Wigans Lane Bledlow Ridge 15/06876/LBC Householder application for proposed demolition of existing extension to dwelling and erection of part two/part single storey extension with creation of new basement room. Conversion of outbuilding including mezzanine floors, erection of single storey side extension to provide ancillary accommodation and construction of new glazed link - alternative scheme to PP/15/05609/FUL Applicant: Mr. & Mrs. Chalmers PERMISSION REFUSED 7. Authorisation of Payments To approve Payments for September 2015 The following payments were approved Cheque Payee Purpose Amount No. 100524 Bledlow RidgeVillage Hall Hire of Hall £35.00 100525 John K. Lawrence Rights of Way Clearance £400.00 100526 Moonhound Website £337.50 100527 TBS Hygiene Ltd. Bin Emptying £61.56 100528 M. J. Evins Services rendered £45.80 100529 Princes Risborough TC Verge cut £36.00 100530 Greenbarnes Ltd. Notice boards £2,533.85 100531 Zurich Municipal Insurance Renewal £827.88 £4,277.59 Initial ..... The Clerk brought to the Council’s attention that HSBC had returned a cheque to ‘Moonhound’ unpaid as they believed one of the signatories was not on the bank mandate. A new mandate had been submitted and the previous Clerk had been lead to believe by the Thame Branch of HSBC that all the checks had taken place and the new mandate was in force. This is apparently not the case and HSBC had sent an inflammatory letter which will be responded to in due course. 8. HSBC Online Banking Approval for New Clerk To approve and sign Internet Banking Application form for Julie Bunker It was unanimously agreed that Julie Bunker be approved for use of online banking and the form was signed. NB this is to allow funds to be transferred between current and deposit accounts. Payments will still be paid by cheque and require signature by two councillors. 9. Applications for Grants To consider Application for Grant from the Chilterns Dial-a-ride After due consideration it was unanimously agreed that no grant would be made to the Chilterns Dial-a-ride. 10. Sundry Parish Matters Cllr Reading reported that we may not get LAF funding for the Safety works on the Phoenix Trail as the application form had not been submitted on time. Cllr Etholan agreed to look into this and may be able to fund the project. Cllr Castle will work with the Clerk on Standing Orders to get them in place as soon as possible. Cllr Breese is to meet the Chairmen of Bledlow Village Hall to discuss their application for a grant. Cllr Blackwell reported that he had heard nothing about the promised funding for flood alleviation in Saunderton. Cllr Etholan read a press release from Bucks County Council who had successfully secured the funding for Saunderton, Monks Risborough, Bishopstone and Hughenden Valley. Cllr Breese asked if the Rail Bridge flooding in the Parish could be monitored so that we could report to Network Rail to ask something to be done to stop this. 11. Correspondence None Received 12. Other Business Not Requiring Decisions None Date of Next Meeting: Thursday 5th November 2015 at 7.30pm in Bledlow Village Hall Signed ............................................................ Date...................................... (Chairman) Initial ..... WORKING GROUP MINUTES Minutes of a meeting of the Bledlow cum Saunderton Neighbourhood Plan Working Group held on 9th September 2015 at the Lions, Bledlow at 8.00pm. Present: Simon Breese (Chairman) Luca Guerzoni Derek Stone Andrew Sage 1. Quorum The Chairman noted that a quorum was present and declared the meeting open. 2. Web-site Luca and Simon reviewed the Moonhound proposal and Simon confirmed he was now happy with the terms and signed the agreement.