SPECIAL EVENTS & MONEY-EARNING MANUAL Troop 3415 Journey Workshop Date of Special Events & Money-Earning Training Adult Educator(s) Name(s) Contact Information: 10/09/2020 1 What is new in SEME 1. Virtual Events including Zoom tips. Page 26 2. Updated and revised Refund Policy. Page 38 3. Event Flier Checklist has been updated for virtual events. Page 60 My Notes 2 TABLE OF CONTENTS ADDITIONAL REFERENCES ...............................................................................................................................................................................5 GIRL SCOUT FUNDAMENTALS .........................................................................................................................................................................6 THE BENEFITS OF GIRL SCOUT EVENTS .....................................................................................................................................................6 WHAT IS A SPECIAL EVENT? ............................................................................................................................................................................7 DEVELOPING QUALITY GIRL SCOUT PROGRAM ACTIVITIES .............................................................................................................7 EVENT PLANNING STEPS ...................................................................................................................................................................................8 EVENT PLANNING TIMELINE/CHECKLIST .............................................................................................................................................. 11 GIRL SCOUT EVENT IDEAS .............................................................................................................................................................................. 13 ADULT-TO-GIRL RATIOS FOR SAFETY ACTIVITY CHECKPOINTS ................................................................................................. 14 GENERAL EVENT SAFETY INFORMATION ............................................................................................................................................... 15 EVENT INSURANCE ............................................................................................................................................................................................ 17 INVOLVING GIRLS IN EVENT PLANNING AND LEADERSHIP ........................................................................................................... 17 MENTORING GIRLS DURING EVENT PLANNING ................................................................................................................................... 19 GIRL SCOUT EVENT VOLUNTEER POSITIONS ........................................................................................................................................ 20 THE BENEFITS OF WORKING IN A COMMITTEE ................................................................................................................................... 22 SOME IMPORTANT THINGS TO REMEMBER ABOUT EVENT VOLUNTEERS ............................................................................. 23 GUIDELINES FOR MALES WITH GIRL SCOUT OVERNIGHT EVENTS ............................................................................................ 23 TIPS FOR WORKING EFFECTIVELY WITH VOLUNTEERS .................................................................................................................. 23 RECOMMENDED GIRL SCOUT EVENTS ..................................................................................................................................................... 24 DAY CAMPS ............................................................................................................................................................................................................ 25 JOURNEY IN A DAY (JIAD) WORKSHOPS................................................................................................................................................... 25 COMMUNITY EVENTS AND BUSINESS TYPE VENTURES .................................................................................................................. 25 VIRTUAL EVENTS ................................................................................................................................................................................................ 26 EVENT SITES AND VENUES ............................................................................................................................................................................ 27 OTHER IMPORTANT ITEMS TO CONSIDER WHEN CHOOSING AN EVENT SITE ..................................................................... 28 CONTRACT INFORMATION ............................................................................................................................................................................. 28 USE OF WATERFRONT FOR EVENT RECREATION ............................................................................................................................... 29 CALCULATING THE AMOUNT TO CHARGE .............................................................................................................................................. 31 EVENT BUDGETING TIPS AND GUIDELINES ........................................................................................................................................... 32 MONEY-EARNING ACTIVITY (MEA) GUIDELINES ................................................................................................................................ 33 EVENT PUBLICITY .............................................................................................................................................................................................. 35 ITEMS TO CONSIDER BEFORE CREATING YOUR EVENT FLIER ..................................................................................................... 35 TIPS FOR WELL DESIGNED FLIERS ............................................................................................................................................................. 36 GIRL SCOUTS SERVICE MARK ........................................................................................................................................................................ 36 APPLICATION REQUIREMENTS AND PROCESS ..................................................................................................................................... 37 GIRL SCOUT EVENT SUBMISSION AND APPROVAL PROCESS ......................................................................................................... 37 EVENT REGISTRATION ..................................................................................................................................................................................... 38 POST EVENT .......................................................................................................................................................................................................... 39 SHOWING/USING COPYRIGHTED ENTERTAINMENT MOVIES AND IMAGES ........................................................................... 39 FOOD SAFETY ....................................................................................................................................................................................................... 41 FREQUENTLY ASKED QUESTIONS (FAQs) ............................................................................................................................................... 44 TIPS AND TOOLS ................................................................................................................................................................................................. 46 EVENT COMMITTEE MEETING ..................................................................................................................................................................... 46 10/09/2020 3 ADULT GIRL SCOUT VOLUNTEER AGREEMENT .................................................................................................................................... 46 GIRL SCOUT AGREEMENT ............................................................................................................................................................................... 47 EVENT PURPOSE AND GOALS WORKSHEET ........................................................................................................................................... 48 EVENT BRAINSTORMING SESSION ............................................................................................................................................................. 49 EVENT BUDGET WORKSHEET ...................................................................................................................................................................... 50 SAMPLE EMERGENCY PLAN ........................................................................................................................................................................... 51 GENERAL EVENT SAFETY MANAGEMENT PLAN & CHECKLIST .................................................................................................... 54 MEDICAL LOG ......................................................................................................................................................................................................