Central Frontenac Regular Council October 8, 2019 – 4:00 PM 1107 Garrett Street, Sharbot Lake On AGENDA Page 1. Call to Order 2. Approval of Agenda a) Approval of Agenda THAT the agenda for the Council meeting dated October 8, 2019 be approved as presented [amended]. 3. Disclosure of Pecuniary Interest and General Nature Thereof 4. Approval of Minutes 5 - 19 a) Approval of Minutes September 24, 2019 THAT the minutes of the regular Council meeting held September 24, 2019 be approved as presented [amended]. 5. Mayor's Remarks 6. Deferred Items 7. Staff Reports/Departmental Updates 20 - 21 a) Development Services 162-2019 Construction Details - September 2019 THAT Council receives for information the Construction Details report – September 2019 as prepared by the Development Services Assistant 22 b) Development Services 163-2019 Planning Report That Council receives the Planning Report as prepared by the Development Services Assistant for information c) Public Works 23 - 29 d) Finance/Treasury Page 1 of 81 Page 165-2019 Tax Sale That Council for the Township of Central Frontenac accept this tax sale report for information purposes only. 30 - 34 e) Administration 166-2019 - Letters of Support – Cogeco and Broadband Internet and Telecommunications Services WHEREAS recent provincial and federal funding has been allocated to improve rural connectivity to broadband services; AND WHEREAS the Council for Central Frontenac acknowledges internet and broadband connectivity as critical components to the local economy and quality of life for rural residents AND WHEREAS Cogeco has announced that Central Frontenac is one of the areas prioritized for its Cogeco Connexion project; AND WHEREAS Cogeco is seeking support of the municipality to demonstrate to the government bodies the need for improved high speed and telecommunications in our township; NOW THEREFORE BE IT RESOLVED that the Council for the Township of Central Frontenac supports the Cogeco Connexion project, and directs the Mayor sign the letter to Cogeco Connexion indicating our support to the connexion project and the letter addressed to Mr. Claude Doucet, at the Canadian Radio-Television and Telecommunications Commission supporting Cogeco’s review of mobile wireless services in Canada. 35 - 50 f) Administration/Planning 167-2019 County of Frontenac – Response to Provincial Policy Statement Review WHEREAS the Province is proposing changes to the Provincial Policy Statement and is seeking consultation from the public, the deadline for which is October 21, 2019; AND WHEREAS the County of Frontenac has endorsed the recommendations and comments submitted by its Planning Advisory Committee, AND WHEREAS the comments and recommendations submitted on behalf of the County are relevant and important to the economic well- being of Central Frontenac Township; NOW THEREFORE BE IT RESOLVED that the Council for the Page 2 of 81 Page Township of Central Frontenac receives and endorses the recommendations and findings in County Council Report 2019-098; AND FURTHER THAT Council direct staff to submit a copy of this resolution to the Environmental Registry of Ontario to formally support the comments and recommendations contained in the County of Frontenac's submission. 8. Committee/Other Reports/Minutes 9. Delegations/Presentations 10. Communications/Correspondence 51 - 80 a) Correspondence THAT Council receive for information the following correspondence: 1. Township of Springwater dated September 26 2019 re Joint and Several Liability Consultation; 2. email from Gordon Dean regarding rehabilitation of Elizabeth Street dated September 27, 2019; 3. Federation of Ontario Cottagers' Association newsletter -September 2019; 4. City of Hamilton letter dated September 30, 2019; 5. Town of Penetanguishene letter dated October 2, 2019; 6. Recreational Trails Coalition Ontario briefing note; 7. Ontario SPCA letter dated October 1, 2019; 8. Township of North Glengarry Resolution dated September 23, 2019 regarding Pupil Accommodation Review Guideline; 9. RVCA email September 20, 2019 regarding links to agenda package for September 26th board meeting 11. Public Meetings 12. By-laws/Agreements 13. Notice of Motions 14. Giving Notice of Motion 15. New/Other Business 16. Closed Session Page 3 of 81 Page 17. Adjournment 81 a) Adjournment THAT By-Law 2019-48 being a by-law to confirm the proceedings of the council meeting October 8, 2019 be read a first, second, and third time, and finally passed this 8th day of October, 2019 Page 4 of 81 AGENDA ITEM #a) MINUTES OF THE REGULAR MEETING OF COUNCIL September 24, 2019 A regular meeting of the Council of the Township of Central Frontenac was held in the Piccadilly Hall 1025 Oak Flats Road on Tuesday, September 24, 2019 at 4:00 PM Present: Mayor Frances Smith, Deputy Mayor Victor Heese, Councillors Tom Dewey, Sherry Whan, Bill MacDonald, Elwin Burke, Brent Cameron and Nicki Gowdy Regrets: Councillor Cindy Kelsey Staff in Cathy MacMunn, Clerk Administrator, Cindy Deachman Deputy- Attendance: Clerk, Steve Keeley Interim Public Works Manager, Steve Gould, Public Works Supervisor, Jamie Riddell, Acting Manager of Emergency Services/ Fire Chief, Michael McGovern, Treasurer. 1. Call to Order Mayor Smith called the meeting to order at 4:00p.m. 2. Approval of Agenda a) Approval of Agenda Motion #: 360-2019 Moved By: Victor Heese Seconded By: Elwin Burke THAT the agenda for the Council meeting dated September 24, 2019 be approved as presented. Carried 3. Disclosure of Pecuniary Interest and General Nature Thereof a) Councillor Whan declared a pecuniary interest in agenda item 9 b) on account of her employment with Limestone District School Board. 4. Approval of Minutes a) Approval of minutes Motion #: 361-2019 Moved By: Victor Heese Seconded By: Elwin Burke THAT the minutes for the regular council meeting held September 10, 2019 be approved as presented. Regular Meeting of Council Minutes September 24, 2019 -4:00 PM Approval of Minutes September 24, 2019 Page 5 of 81 AGENDA ITEM #a) Carried 5. Mayor's Remarks a) Mayor Smith welcomed everyone to the newly renovated Piccadilly Hall. Trails Day on September 15 was a success and well attended despite the rain. There were approximately 170 people from all over attending. Congrats to District 3 recreation committee, Trails committee and Bill and Rosemarie Bowick for their hard work and dedication. North Frontenac Little Theatre open house is this Friday. Notice from North Frontenac Telephone Company to enrol online for information relating to receiving fibre to the home. OCIF grant has been confirmed for the reconstruction of streets in the Village (Elizabeth, Garrett and Robert streets and sidewalks/catchbasins). The Federal share is 60% up to 1,899,000. The province will contribute 33% up to $1,100,000. 6. Deferred Items None 7. Staff Reports/Departmental Updates a) PUBLIC WORKS 150a-2019 RECYCLING UPDATE Steve Keeley and Steve Gould brought forth the Public Works report. Councillor MacDonald asked whether there will be more stringent cleaning requirements. The contract does penalize the township if the material is contaminated. S. Gould indicated the biggest change will be the stretchable plastic bags and film now go in with paper. Councillor Cameron noted the date on the flyers was incorrect and should read October 21, not October 14. Councillor Dewey asked if the township still stockpile hard plastics and use for cover. Steve Gould indicated that hard plastics go in garbage now. We don't use for cover. Motion #: 362-2019 Moved By: Elwin Burke Seconded By: Victor Heese WHEREAS Council at its May 14, 2019 meeting passed resolution 72-2019 authorizing staff to negotiate a service agreement with City of Kingston for the provision of recycling services; AND WHEREAS the contractual arrangements have been finalized and staff are ready to effect the transition of recycling services at the waste sites; NOW THEREFORE BE IT RESOLVED that Council accept the Interim Public Works Managers recommendation to move forward with closing all Waste Disposal Sites from Monday October Regular Meeting of Council Minutes September 24, 2019 -4:00 PM Approval of Minutes September 24, 2019 Page 6 of 81 AGENDA ITEM #a) 21st to Thursday October 24th to allow Township staff to properly prepare to ship all household recycling to the City of Kingston. Carried b) FINANCE/TREASURY 150-2019 A/P Report Motion #: 363-2019 Moved By: Victor Heese Seconded By: Elwin Burke That Council approve the Cheque Distribution reports totalling $1,348,287.83 as prepared by the Treasurer. Carried c) FINANCE/TREASURY 151-2019 Apportionments Motion #: 364-2019 Moved By: Elwin Burke Seconded By: Victor Heese THAT Council approve the following apportionments of assessment as recommended by MPAC for 2018 & 2019 as applicable for the following roll numbers: 10-39-010-020-09200-0000, 10-39-010-020-09203-0000, 10-39-040-030-02700-0000, 10-39- 040-030-02900-0000, 10-39-080-030-02600-0000, 10-39-060-010-05700-0000, 10-39-060-010- 05703-0000, 10-39-080-010-15101-0000, 10-39-040-040-01300-0000, 10-39-040-040-01305- 0000, 10-39-040-040-04400-0000, 10-39-040-040-04600-0000, 10-39-040-010-04100-0000, 10- 39-040-010-04103-0000, 10-39-010-030-06801-0000, 10-39-010-030-06804-0000, 10-39-060- 020-10400-0000, 10-39-060-020-03100-0000, & 10-39-060-020-02533-0000. Carried d) FIRE/EMERGENCY SERVICES 152-2019 Fire Department Activity Report A/Manger of Emergency Services/Fire Chief Jamie Riddell presented the Fire /Emergency Services Reports. Councillor MacDonald asked if the stats in future can be broken down by station. Councillor Dewey asked if the medical calls were ones where they responded in lieu of paramedics. J. Riddell explained the tiered response system, and that firefighters are called if response time is more than 15 minutes. Councillor Cameron asked if there was a general idea of the number of times this tiered response kicks in; J.