FALL FEDERAL DEPOSITORY LIBRARY COUNCIL MEETING AND CONFERENCE TRANSCRIPTS ARLINGTON, VA | OCTOBER 17 - 20, 2011 FEDERAL DEPOSITORY LIBRARY PROGRAM EASY AS FDL | http://www.fdlp.gov 1 U.S. GOVERNMENT PRINTING OFFICE + + + + + FEDERAL DEPOSITORY LIBRARY CONFERENCE & FALL DEPOSITORY LIBRARY COUNCIL MEETING + + + + + MONDAY OCTOBER 17, 2011 + + + + + The Council met in Salons A and B of the Crystal Ballroom of the DoubleTree by Hilton Hotel Washington DC-Crystal City, 300 Army Navy Drive, Arlington, Virginia, at 10:30 a.m., James R. Jacobs, Chair, presiding. PRESENT JAMES R. JACOBS, Stanford University, Chair STEPHANIE BRAUNSTEIN, Louisiana State University HELEN BURKE, Minneapolis Central Library STEPHEN M. HAYES, University of Notre Dame PEGGY ROEBUCK JARRETT, University of Washington SHARALYN J. LASTER, The University of Akron DONNA LAUFFER, Johnson County Library SUSAN LYONS, University of Rutgers-Newark School of Law JILL A. MORIEARTY, University of Utah DANIEL P. O'MAHONY, Brown University MARK PHILLIPS, University of North Texas DEBBIE RABINA, Pratt Institute ANN MARIE SANDERS, Library of Michigan CAMILLA TUBBS, Yale Law School ARLENE WEIBLE, Oregon State Library 2 ALSO PRESENT WILLIAM J. BOARMAN, Public Printer of the United States, U.S. Government Printing Office MARY ALICE BAISH, Superintendent of Documents, U.S. Government Printing Office GEORGE D. BARNUM, Agency Historian, Congressional Relations Specialist, U.S. Government Printing Office HUI HUA CHUA, Michigan State University CAROL DROST, Willamette University ROBIN HAUN-MOHAMED, U.S. Government Printing Office BRUCE SARJEANT, Northern Michigan University CINDY ETKIN, U.S. Government Printing Office LAURIE BEYER HALL, U.S. Government Printing Office TED PRIEBE, U.S. Government Printing Office KAREN SIEGER, U.S. Government Printing Office 3 T-A-B-L-E O-F C-O-N-T-E-N-T-S DLC Meeting Kick-off with Public Printer and Superintendent of Documents James R. Jacobs, Depository Library Council Chair and Government Information Librarian, Green Library, Stanford University4 William J. Boarman, Public Printer of the United States, GPO ............... 15 Mary Alice Baish, Superintendent of Documents, GPO ....................... 36 Council Session: Regionals in Transition: What Can Selective Do? Stephanie Braunstein, Hui Hua Chua, Carol Drost, Kathy Edwards, Robin Haun- Mohamed, Ann Marie Sanders, Bruce Sarjeant, Arlene Weible 68 Council Session: GPO Responses to Council Recommendations ........................... 147 4 1 P-R-O-C-E-E-D-I-N-G-S 2 10:31 a.m. 3 CHAIR JACOBS: Good morning, 4 everyone. 5 ALL: Good morning. 6 CHAIR JACOBS: Colleagues, friends, 7 future friends. I'm James Jacobs. I'm from 8 Stanford University. I'm the Chair of the 9 Depository Library Council for this year and I 10 would like to welcome you to the first annual 11 Depository Library Conference. 12 I say first annual because this is 13 the first year that we are only going to have 14 one physical conference in the fall and we 15 hope to have a virtual conference but this is 16 the first year where we will only have one 17 conference rather than the customary fall and 18 spring conferences. 19 I hope for an inspiring collegial 20 conference filled with discussions and 21 strategizing about the FDLP and the 22 preservation of and access to government 23 information. 24 This year Council has instituted a 5 1 set of five working groups centered around 2 some of the main issues or main themes of 3 importance to the community so quickly I would 4 just like to run through them so that the 5 community knows and can put a name or several 6 names to the different working groups. 7 The working groups are as follows: 8 The Regional Selective Issues. We have 9 Stephanie Braunstein, Arlene Weible, and Ann 10 Sanders on that group. 11 Public Libraries with Helen Burke, 12 Donna Lauffer, and Steve Hayes. 13 Education and Training with Debbie 14 Rabina, Camilla Tubbs, and Peggy Jarrett. 15 Collections and Metadata with 16 myself, Jim Moriearty -- Jill Moriearty, not 17 Jim. Jill Moriearty and Dan O'Mahony. 18 And GPO Infrastructure and 19 Technology with Shari Laster, Sue Lyons, and 20 Mark Phillips. 21 The working groups are a way to 22 lead the Council discussion. We'll have 23 Council sessions today and tomorrow and those 24 working groups will lead those discussions and 6 1 focus our work around those issues. 2 You can find a description of the 3 talks in the schedule and a list of panelists 4 as well in the conference schedule. Through 5 these working groups we hope to focus and 6 collect the community's feedback and gauge the 7 community pulse in order to advise GPO in a 8 better and more timely fashion. 9 Please track us down during morning 10 coffee with Council sessions and throughout 11 the conference as well as online in whatever 12 way you want so we can talk more about these 13 and other issues of importance to the FDLP. 14 Please, though, be considerate of 15 Council and do not try and chorale us right 16 after the conclusion of our Council session as 17 we are heading for a bio break. That is still 18 important for us to do that. Coming 19 out of the bathroom, no problem. 20 I have a couple of reminders and 21 housekeeping issues to remind everyone of 22 before we get to the main speakers of the 23 session -- of this plenary session. 24 First, turn off your cell phone 7 1 ringers. Do I see anybody moving to do that? 2 Good. Second, turn in your surveys. The 3 FDLP biennial survey is two weeks. The due 4 date is in two weeks so we need your 5 submission for the biennial survey. 6 Second -- third, sorry, tune in. 7 There is a live blog set up for the conference 8 at freegovinfo.info. That live blog will 9 collect the Twitter hashtags. Are there 10 people tweeting in the crowd? 11 Please raise your hands if you're 12 tweeting. Excellent. I want more than three. 13 There better be more than three. There's 14 four. All right. Thanks, Mark. Oh, good, 15 five. Excellent. 16 The Twitter hashtag. There are 17 several hashtags that will feed into the live 18 blog so if you mix it up a little bit, don't 19 worry, it will still feed in. The hashtag is 20 dlc11 for Depository Library Conference 2011. 21 There is also dlc11f which is sort 22 of in the past we had used f and s to 23 differentiate between fall and spring but 24 since we only have fall, it you want to use f, 8 1 you can still use f. Also, fdlp will get into 2 the livestream as well as gpo, hashtag gpo, 3 hashtag fdlp. 4 Please tweet to your heart's 5 content as they will all feed into the live 6 blog and will help people who aren't here in 7 this room to sort of keep track and follow 8 along with the proceedings. 9 A couple of other housekeeping 10 announcements. At the end of each Council 11 session we'll do announcements. For example, 12 where the regional selectives are going to 13 meet for lunch or other things like that. 14 I'll do a couple of announcements 15 in a second. You can get them to me, Chair of 16 Council, or you can give them to Lance or 17 Bridget at the registration table and they 18 will get them to me so I can announce them at 19 the end of each session. 20 There is also a message board 21 outside if you want. I noticed there are some 22 flyers out there that some people have put on 23 there. If you have flyers for an interesting 24 projects or something that you are doing, feel 9 1 free to put them out there for the rest of the 2 community. 3 I guess I should give you those 4 announcements that I have. Oh, the first big 5 announcement is that we do have internet 6 access. We have wifi access. The network 7 name is PSAV-DTCC. I'm not sure what that 8 stands for but that's fine. And the 9 conference code is gpo so feel free. That 10 wireless network should work in all the 11 conference rooms and in the lobby. 12 The network name is PSAV-DTCC and 13 the log-in or conference code should be gpo. 14 That will not work in your rooms so you will 15 need to pay for internet access through your 16 rooms. Lowercase gpo. 17 I have a couple of other quick 18 announcements which I'll do in the beginning 19 but I'll do at the end. The Law Librarians 20 and Friend's Dinner, Larry would like you to 21 sign up on the message board outside, 6:15 22 p.m. on Tuesday, dinner at 6:00. 23 Why is it 6:15? Oh, there's a 24 colon there. Sorry. I couldn't read your 10 1 writing, Larry. I believe that is dinner at 2 6:15. If it's different, Larry will give it 3 to me and I'll announce it again. 4 Librarians from Florida and Puerto 5 Rico will meet for lunch today, I assume, at 6 noon in the hotel cafe which is around the 7 corner here. 8 Last but not least -- well, let's 9 see. Oh, one other housekeeping item.