Monograph and Integrating Resource Holdings in the LC ILS Prepared by Library of Congress Acquisitions and Bibliographic Access Policy and Standards Division September 2008 Mono. & Integrating Resource Holdings in LC ILS Table of Contents Monograph and Integrating Resource Holdings in the LC ILS Table of Contents 0. Introduction................................................................................................................................. 1 1. General Information and Policies ............................................................................................... 2 1.1. Background...........................................................................................................................2 1.2. General Working Environment.............................................................................................2 1.2.1. Record creation ..............................................................................................................2 1.2.2. Record validation...........................................................................................................3 1.2.3. Preferences in the LC ILS cataloging module ...............................................................3 1.3. Where to record location information...................................................................................3 1.4. How many holdings records?................................................................................................4 1.4.1. Custodial or reference copies.........................................................................................4 1.4.2. Office copies ..................................................................................................................4 1.5. Copy numbers .......................................................................................................................5 1.6. Maintenance..........................................................................................................................6 1.6.1. Holdings record modification and LC ILS authorization profiles.................................6 1.6.2. Call number changes......................................................................................................6 1.6.3. Record deletion, re-linking, or suppression ...................................................................7 2. Holdings Record Element Guidelines......................................................................................... 8 2.1. Standards...............................................................................................................................8 2.2. Leader and 008......................................................................................................................8 2.3. 852 Field (Location) .............................................................................................................8 2.3.1. General...........................................................................................................................8 2.3.2. Indicators........................................................................................................................8 2.3.3. 852 $b (Location code) and 852 $m (Sublocation) .......................................................8 2.3.4. 852 $h and $i (Call number) ........................................................................................10 2.3.5. 852 $t (Copy information) ...........................................................................................10 2.3.6. 852 $x (Non-public (staff) note)..................................................................................10 2.3.7. 852 $z (Public note).....................................................................................................11 2.4. 866 Field (Summary holdings statement)...........................................................................11 2.4.1. General.........................................................................................................................11 2.4.2. Parts of same copy at different call numbers...............................................................12 2.5. 845 Field (terms governing use and reproduction note) .....................................................13 2.6. 986 Field (Local holdings verification status) ....................................................................13 3. Complements of Holdings Records and Item Records in the LC ILS...................................... 14 3.1. LC does not acquire and never retained a copy ..................................................................14 3.2. LC currently does not acquire and withdrew copies retained earlier..................................14 3.3. Single part, with one copy/location/call number ................................................................15 3.4. Single part, with multiple copies/locations/call numbers ...................................................15 3.5. Multipart, not analyzed, classified as a collection, with one copy/location/call number ...16 3.6. Multipart, not analyzed, classified as a collection, with multiple copies/locations/call numbers......................................................................................................................................16 3.7. Multipart, analyzed in full, classified as a collection..........................................................17 Library of Congress i September 2008 Mono. & Integrating Resource Holdings in LC ILS Table of Contents 3.8. Multipart, analyzed in part, classified as a collection.........................................................18 3.9. Multipart, analyzed in full, classified separately ................................................................19 4. Special Situations and Formats................................................................................................. 20 4.1. Resources with updating materials .....................................................................................20 4.1.1. Scope............................................................................................................................20 4.1.2. Holdings records ..........................................................................................................20 4.1.3. Item records .................................................................................................................20 4.1.4. Law Library: Multipart resources updated by revised or replacement volumes .........21 4.2. Monographs with accompanying material..........................................................................22 4.2.1. Scope............................................................................................................................22 4.2.2. General policies ...........................................................................................................22 4.2.3. Additional copy retained without accompanying material ..........................................27 4.3. Books issued in fascicles ....................................................................................................28 4.3.1. New “books issued in fascicles”..................................................................................28 4.3.2. Subsequent fascicles and bound volumes....................................................................29 4.4. Separate bibliographic resources sharing same carrier.......................................................30 4.5. 2A cataloging......................................................................................................................33 4.6. Collection level cataloging for books .................................................................................34 4.7. Cataloging in Publication (CIP) workflow .........................................................................35 4.7.1. CIP galley stage ...........................................................................................................35 4.7.2. CIP verification stage...................................................................................................35 4.7.2.1. “Do not acquire” resources .................................................................................. 35 4.7.2.2. “Acquire” resources............................................................................................. 35 4.8. Overflow collection ............................................................................................................36 4.9. Prints and photographs........................................................................................................37 4.10. Moving image resources...................................................................................................39 4.11. Manuscripts.......................................................................................................................40 4.12. Rare books ........................................................................................................................41 Library of Congress ii September 2008 Mono. & Integrating Resource Holdings in LC ILS 0. Introduction 0. Introduction Monograph and Integrating Resource Holdings in the LC ILS (MIRH) presents policies for all Library of Congress units concerning LC ILS holdings records for monographs and integrating resources. It also addresses item records to the extent they are used in combination with holdings records in general and special practices,