• OHIO UNIVERSITY OFFICE OF THE PRESIDENT CUTLER HALL ATHENS OHIO 4570E2979 MEMORANDUM Date: October 17, 1996 To: Chairman and Members of the Board of Trustees, President Glidden From: Alan H Geiger, Secretary „tir Subj: Minutes of the Trustees meeting, September 28, 1996 Enclosed for your review is a copy of the minutes of the September 28, 1996, meeting. This draft will be presented for your approval at the December 2, 1996, meeting. cc: K. Sasson K.C. Melnik Mr. Kirschman Dr Ping Dr. Brehm Dr. North Dr. Bryant Mr. Nab Mr. Kennard Mr. Rudy Mr Ellis Mr. Burns Dr. Chesnut Dr. Meyer Dr. Newton Dr. Bird Dr. Dingus Dr. Laubenthal Senates Regional Coordinating Council Chairs MINUTES OF THE MEETING OF THE BOARD OF TRUSTEES OF OHIO UNIVERSITY Friday September 27 & Saturday September 28, 1996 Ohio University, Athens Campus THE OHIO UNIVERSITY BOARD OF TRUSTEES MINUTES OF September 27 & 28, 1996, MEETING TABLE OF CONTENTS Focus Session soz Executive Session 503 Roll Call 504 Approval of June 28, 1996, Minutes 504 Communications, Petitions, and Memorials 504 Announcements 504 Reports 505 Unfinished Business 505 New Business sos Budget, Finance and Physical Plant Committee o6 Gordy Hall Rehabilitation and Addition Project - Res. 1996 -- 1493 507 Basic Renovation Projects - Res. 1996 -- 1494 sit Educational Policies Committee I 517 Major and Degree Program Reviews - Res. 1996 -- 1495 518 Review of Centers and-Institutes - Res. 1996 -- 1496 543 Student Senate Constitution Revisions - Res. 1996 -- 1497 682 Amendment of MBA Distance Delivery Program Comprehensive Fee - Res. 1996 -- '498. 697 Appointments to Regional Coordinating Councils - Res. 1996 -- 1499 697 Board Administration Committee 701 Security Agreement Update - Res. - 1996 -- 1500 702. Trustee IUC Agreement - Res. —1996 -- 1501 703 Center for Student Advocacy Agreement - Res. 1996 -- isoz 704 General Discussion - Call of Members 730 Announcement of Next Stated Meeting 731 Adjournment 731 Board Administration Committee 731 Certification of Secretary 731 • FOCUS SESSION 1:30 p.m., Friday, September 27, 1996 McGuffey Hall Board of Trustees Room Ohio University, Athens, Campus Prior to the start of the Focus Session, Provost Sharon Brehm presented two brief reports. First, she reviewed the recommendation of the Assessment Review Committee on programs evidencing excellent assessment practices. She noted three programs would be receiving $45,000 each while three others are to receive $22,000 each. Provost Brehm commented that this type of program, along with the fimding, will attract the attention of the rest of the Ohio University community. A copy of the recommendations was distributed at the meeting and a copy is enclosed with the official minutes. (Attachment i) Second, the Provost briefly described the membership of and charge to the Calendar Task Force. She noted a response from the task force would be forthcoming late spring or summer 1997. A copy of the membership and charge was distributed and is included with the official minutes. (Attachment 2) President Glidden presented information about and budget comparisons for the fiscal years 1994-95, 1993-96, and 1996-97 as initially approved by the Board of Trustees. The data, which is included in the official minutes and is to be sent separately to the trustees, included budget summaries and comparisons, income and expense summaries, categorical budget breakdowns, tuition and fee comparisons, other income, budgets versus actuals expenditures by source, and academic programs and expenditure analyses. (Attachment 3) Trustees felt the presentation was exceedingly helpful and provided insight into choices and decisions they are asked to make. Trustees asked that a "chart of accounts" be sent to them prior to the December meeting as background on their continuing study of the budget Provost Sharon Brehm then provided summary outlines for how the planning process for the years 1996-98 might unfold, as well as the charge to UPAC for the year 1996-97. (Attachment .1-) Trustees commented they appreciated the leadership of President Glidden and Provost Brehm in providing this information and stated they need to become full partners in the process of setting priorities and budget. 502 EXECUTIVE SESSION 4:00 p.m., Friday, September 27, 1996 McGuffey Hall Board of Trustees Room Ohio University, Athens Campus On a motion by Mr. Hodson, and a second by Mrs Eufinger, the Ohio University Board of Trustees resolved to hold an executive session to consider personnel matters under Section 121.22,(G)(i), real estate matters under Section 121.22(G)(2), and litigation under Section nt.22(G)(3) of the Ohio Revised Code. On a roll call vote, Dr. Ackerman, Mr. Emrick, Mrs. Eufinger, Mr. Grover, Mr. Hodson, and Mrs. Ong voted aye. This constituted a quorum President Robert Glidden and Board Secretary Alan Geiger attended the session. Vice President for Administration Gary North participated in the discussion of real estate matters. Real Estate Vice President North presented information regarding possible acquisition of real property having long-term benefit to the university. The matter of annexation of the Ridges was also reviewed. Litigation Trustees questioned a few aspects of the litigation report and President Glidden responded to their queries. Personnel Conditions of the Presidential Contract were reviewed. The matter and methods of identifying replacements for the Vice Presidents of Development and Finance, each of whom will retire June 30, 1996, were discussed. 503 I. ROLL CALL Seven members were present: Chairman Charles R. Emrick, Jr.; Patricia A. Ackerman; Charlotte C. Eufinger; Brandon T. Grover; Thomas S. Hodson; Paul R. Leonard; and M. Lee Ong. This constituted a quorum. President Robert Glidden and Secretary Alan H. Geiger were present. Student Trustees K. C. Melnik and Kevin T. Sasson attended. This was Ms. Melnilcs first meeting as a student trustee. Ms. Melnik replaces Ms. Melissa Cardenas, whose term expired, and will serve until May 12, 1998. In addition, Scott C. Kirsdunan, president of the National Alumni Board of Directors, who sits with the Board of Trustees by invitation, was present. This was his first meeting; he will serve a two-year appointment representing the alumni board. II. APPROVAL OF THE MINUTES OF THE MEETING OF June 28, 1996 (previously distributed) Mr. Hodson moved approval of the previously distributed minutes. Mr. Grover seconded the motion. All voted aye. • III. COMMUNICATIONS, PEM1ONS, AND MEMORIALS Secretary Geiger reported there were none. IV. ANNOUNCEMENTS President Glidden presented Paul R. Leonard, past trustee chairman, with a certificate of appreciation for his efforts on behalf of the trustees and university. President Glidden announced the pending retirement June 30, 1996, of Treasurer and Vice President for Finance William L. Kennard. Dr. Glidden thanked Bill for his long and faithful service to Ohio University and for his support, honesty, and forthrightness in all matters affecting the president and trustees. Next, Dr. Glidden announced the appointment of Michael J. Bugeja, Ph.D., professor of journalism, as Special Advisor to the President on Standards. Dr Glidden stated Bugeja is to advise him and members of the university community on matters of ethics, values, etc., and to provide campus-wide opportunities to consider these issues. 504 • V. Reports President Glidden introduced William Y. Smith, executive assistant to the president for equity; Sharon Brehm, provost; and Gary North, vice president for administration for summary comments on reports sent earlier to the trustees. A copy of each report is included with the official minutes and copies of each were sent in advance of the meeting and distributed to all present. Affirmative Action Mr. Smith commented the immediate challenge facing the university is to find ways to employ more of the local and minority work force in university classified positions and to continue to monitor the number of minorities on the administrative staff. (Attachment 5) Enrollment Provost Brehm noted the modest reduction in size of the entering class and the slight increase in the number of graduate students. Issues relating to summer sessions and the recruitment, yield, and retention of minority students were discussed. Special mention was made of the higher-than-overall-freshman retention rates for minority students. It was also noted there is a need to be more successful in attracting these students to the campus. • (Attachment 6) Housing Dr. North stated the auxiliary was in a financially stable position, slightly over budgeted participation numbers, but less than the previous years total. He commented more students were opting for fewer meals as a part of their plan, but were utilizing more special meal services. (Attachment 7) VI. UNFINISHED BUSINESS Secretary Geiger reported no unfinished business. VII. NEW BUSINESS Chairman Emrick reported that board committees had, at their respective meetings, discussed matters being presented to the board. Items for action will be individually presented by the committee chair or member and then collectively considered for vote by the trustees as single recommendation from that committee. 505 • A. Budget, Finance and Physical Plant Committee Acting Committee Chairman Grover reported the committee received a report on the management of the Ohio University endowment from Richard J. Forster, Senior Vice President, Mellon Capital Management. A copy of the report is induded with the official minutes. Mr. Forster described