full -degree INTERNATIONAL STUDENT GUIDE 2011/2012 – FOR FULL-DEGREE STUDENTS COMING TO AARHUS UNIVERSITY TABLE OF CONTENTS 04 A WARM WELCOME 06 PLANNING YOUR STAY IN AARHUS 12 TRAVELLING TO AARHUS 14 SETTLING IN AARHUS 18 TRAVELLING AROUND DENMARK AND AARHUS 22 STUDYING AT AARHUS UNIVERSITY 26 WORKING IN DENMARK 28 LIVING IN AARHUS 32 GOING OUT IN AARHUS 34 LEARNING DANISH 36 IMPORTANT ADDRESSES 38 USEFUL LINKS Credits Text: International Centre Layout & design: Mio Schrøder & Marcia Allison Photo: AU Version: 2011/2012 International Centre Høegh-Guldbergs Gade 4, bldg. 1650 DK-8000 Aarhus C E-mail: [email protected] Tel: +45 8942 2320 Web: www.au.dk/ic INTERNATIONAL STUDENT GUIDE 4 2011/2012 A WARM WELCOME Welcome to Aarhus University! We are de- The IC acts as the central service point for all lighted that you have decided on our Univer- incoming international students, where you sity as your future study institution and we look can get non-academic guidance both prior to forward to greeting you in Aarhus. your arrival and throughout your studies at the University. All of us at the International Centre Year after year Aarhus University (AU) wel- aim to provide you with the best services we comes an increasingly large and diverse can offer and we look forward to assisting you group of international students. The Univer- in making this the best experience possible. sity believes in the growing importance of students having an international dimension Sincerely, in their education and is a strong supporter of international mobility. The International Centre Aarhus University Arriving in a new country and enrolling at a new and different university can seem con- fusing and overwhelming at times. This Stu- Where are we located? dent Guide caters to international full-degree Aarhus University students and aims to make your transition International Centre Høegh-Guldbergs Gade 4, bldg. 1650 from home to here as easy and pleasant as DK-8000 Aarhus C possible. Read the guide carefully and make sure to bring it with you when you leave for How can you contact us? Denmark. This guide will cover everything Phone: +45 8942 2320 you need to know to in preparation for your Fax: +45 8942 2329 Email: [email protected] arrival in Aarhus. Remember, the more thor- www.au.dk/ic ough your planning, the less confusing your arrival will be. Facebook Search for our page: The International Centre (IC) is proud to be International Centre, Aarhus University. based in the Dale T. Mortensen Building, a Chat profile: Internationalcenter Aarhus new home dedicated for international stu- This is specifically for chatting about your up- dents and named after Aarhus University’s coming stay. 2010 Nobel Laureate in Economic Sciences. INTERNATIONAL STUDENT GUIDE 6 2011/2012 PLANNING YOUR STAY IN AARHUS RESIDENCE you are active and enrolled in an educational programme. If this is not the case, the Immi- PERMIT/CERTIFICATE gration Service can revoke your residence permit/certificate. The University is obliged As an international student, you need to apply to inform the Immigration Service if you are for a residence permit (non EU students) or not actively following the educational pro- certificate (EU/EEA students) for your right to gramme. reside in Denmark. Furthermore, it is a condi- tion of the residence permit/certificate that We encourage you to check www.new- todenmark.dk, a Danish government website, to see if there are any special requirements Checklist for applicants from your country. Read the following sections to find out what further Practicalities before arrival steps you must take to apply for a residence c Visa and residence permit (non-EU only) permit/certificate. c Health insurance c Personal and belongings insurance c Housing Nordic citizens If you are a Nordic citizen, you are free to enter, What to bring with you for your stay in reside, study and work in Denmark. You do Aarhus not need a visa, residence permit/certificate c Passport and/or ID card or work authorisation. For further information, c 3 copies of passport and/or ID card c Passport photos please see www.newtodenmark.dk under EU c Insurance documents and Nordic citizens. c Letter of admission c Marriage certificate (if applicable) EU/EEA citizens c Bank cards/travellers cheques/Danish Since you will be in Denmark for more than currency c Adaptor for electrical appliances (220V) three months, you will need to apply for a c Laptop and computer equipment residence certificate. To obtain it, you must c Mobile phone submit an application to the Regional State c Dictionary, books, and study materials Administration after your arrival. With the residence certificate, you will gain work au- thorisation. INTERNATIONAL STUDENT GUIDE 2011/2012 7 Please take note that representatives from the mentation along with your application: Regional State Administration will be at the • Copy of your passport (all pages includ- University at the beginning of the semester ing the front page). Your passport must to receive your application. be valid for 6 months longer than your When applying, you need to bring the fol- intended stay in Denmark. lowing documents: • Two passport-sized photos • Completed residence certificate applica- • Proof (original documents) that you can tion form (collected from IC upon arrival) support yourself financially while in Den- • Valid passport or ID card mark. This should include documentation • A photocopy of your passport/ID card from your own bank account or a receipt • One passport-sized photo of scholarship certifying that you have • Letter of admission to Aarhus University. the equivalent of DKK 4,200 per month The residence certificate is valid as long during your intended stay. as you are actively enrolled as a student at We recommend that you check with the Dan- Aarhus University. ish Embassy in your country of residence for any additional requirements such as fees, Non EU citizens additional copies of the application form Since you will be in Denmark for more than and work permit application procedures (see three months, you will need to obtain a resi- page 26 for more information about working dence permit. You are expected to apply for in Denmark). and receive the permit prior to your arrival If you have not received your residence per- in Denmark. mit before arriving in Denmark, contact the Upon acceptance to the University, you will International Centre as soon as you arrive. receive the appropriate application form. The University completes part 2 of the original Please note that as of May 20 2011, all stu- ST1 form and sends the application to you. dents applying for a resident permit will now You then complete your part (part 1) of the also receieve a residence card which holds form, attach the required documents, and their biometric prints. When you submit your submit the entire original application to the Danish resident permit application in your Danish Embassy in your country of residence. home country, you will have your biometric You must apply for a Danish residence per- prints taken (photo and fingerprints) which mit before you leave for Denmark. It takes will then be sent to the Immigration Service in approximately three months to obtain your Denmark. You will then receive your residence permit, therefore you should apply at least card once you have registered in Denmark three months prior to arrival. with a Danish address. You will need to submit the following docu- INTERNATIONAL STUDENT GUIDE 8 2011/2012 Extension of residence permit be allowed to receive free medical treatment An application for extension can be submit- in clinics and hospitals. However, please note ted no earlier than four months and no later that this does not cover the costs of medi- than one month prior to the expiration of your cal evacuation back to your home country, current permit. All application forms can be emergency repatriation and personal liability. found on the relevant websites. Nordic students The application must be submitted to the You are automatically covered by the Danish Immigration Office (Udlændingekontoret) Health Security Act. at the Aarhus Police Station along with the documentation required for your original EU/EEA students permit. Make sure all of this documentation You should get your European Health Insur- is up-to-date, especially the confirmation that ance Card from your local authority before you are currently enrolled at the University. travelling to Denmark. This card is proof that you are entitled to health insurance in your The Regional State Administration home country. Above all, it gives you access www.statsforvaltning.dk Tel: +45 7256 8456 to free medical care in Denmark until you are Telephone hours: Monday–Wednesday 9–15, covered by Danish Health Insurance. To be Thursday 12.30–17, Friday 9–12 covered by the Danish Health Security Act, Email: [email protected] you need to have received your CPR number. The Danish Immigration Service www.newtodenmark.dk Other foreign students Tel. students: +45 3530 8750 As an international student from a country Telephone hours: Monday–Friday 9–15 other than the above mentioned, you are Email: [email protected] covered by the Danish Health Insurance Scheme as soon as you receive your CPR number from the Borgerservice. You must INSURANCE register at the Borgerservice as soon as you arrive in Denmark. Health insurance The Danish Health Security Act covers health Other insurance insurance for foreign students staying more It is your responsibility to insure yourself and than three months. It means that once you your belongings while you are staying in have your yellow Health Insurance Card, Denmark as AU does not cover any losses. showing your name, address and personal We highly recommend that you take out the registration number (CPR number), you will following insurance policies either before or INTERNATIONAL STUDENT GUIDE 2011/2012 9 immediately after arriving in Denmark.