Poland Local Schools Board of Education Meeting- November 23, 2020 Regular Board of Education Meeting Poland Seminary High School Auditorium View Agenda on website: www.polandbulldogs.com - Board of Education BOE Meeting November 23, 2020 on Livestream The Regular Board of Education meeting of the Poland Local Board of Education will be held on Monday, November 23, 2020, at 6:00 p.m. CALL TO ORDER Pledge of Allegiance Roll Call: Ms. Colucci _Dr. Dinopoulos _Mr. Polis _Mr. Riddle _Mr. Warren The President is the presiding officer and shall be guided by the following rules: • Participants must sign in. • Participants must announce their name, address, and group affiliation if applicable. • Each statement made by a participant shall be limited to five (5) minutes duration; fifteen (15) minutes per topic. The Treasurer is responsible for timekeeping. • All statements shall be directed to the presiding officer; no person may address or question Board members individually. PUBLIC PARTICIPATION COMMEND the following staff and students for exceptional achievement and honors. See attached list. FallAcknowledgements.pdf CONSENT AGENDA (#2020-170) You have before you a copy of the items considered for tonight's consent agenda, would any Board member wish to remove any item to be considered separately? Recommend the Board approve the consent agenda as presented: Moved by----------~ seconded by _________to approve the following: Treasurer/CFO Requests of Consent: Janet Muntean 1. APPROVE the Minutes of October 26, 2020, October 28, 2020 and November 16, 2020. Regular Meeting 10.26.20.pdf Special Meeting 10.28.2020.pdf WorkSessionMinutes11.16.2020.pdf 2. APPROVE the Financial Report of October 2020 as submitted. CashReconciliationOctober2020.pdf MonthlyFinancialReportthroughOctober2020 FinanciaISummaryOctober2020.pdf MonthlylnvestmentsOctober2020.pdf MTDExpendituresOctober2020.pdf AppropriationAccountSummaryOctober 2020.pdf RevenueAccountSummaryOctober 2020.pdf 3. APPROVE the FY21 appropriation modifications and submit for certification to the Mahoning County Budget Commission for all funds. Appropriationsammended11.2020.pdf Superintendent's Requests of Consent: · Dr. Edwin Holland 1. APPROVE the following non-teaching personnel be placed on the approved substitute list for the 2020-2021 school year, substitute basis only, according to wage rate for the assignment designated; all required reports are on file: • Joseph Colella - Substitute Bus Driver/Sub Bus Aide; effective November 12, 2020 2. APPROVE the following as a certified substitute school nurse for the 2020-2021 school year; all required reports are on file. • Cynthia Kubala - Substitute School Nurse 3. ADOPT the option for paper/pencil for the Alternate Assessment for students with significant Cognitive Disabilities for the 2020-2021 school year recommended per Mr. Zura, Director of Student Services. 4. AUTHORIZE the Superintendent to delay or close schools on an emergency basis due to hazardous winter weather conditions and/or heating-utility failure. The Superintendent shall notify the staff and public through the "automated call system" and the following media stations, websites: • TV Channels: 21 - WFMJ (NBC), 27 - WKBN (CBS), 33 - WYTV (ABC) • Radio stations: 570 AM-WKBN, 1390 AM-WNIO, 93.3 WNCD, 95.9 FM-WAKZ (KISS), 98.9 FM-WMXY, 106.1 FM-WBBG, HOT 101 FM, and Y103 -WYFM. • http://www.poland.k12.oh.us/ or WKBN.com or WYFX.com or Polandbulldogs.com • Automated notification by computer via telephone will continue for all parents and all employees. 5. APPROVE the following recommendations for the 2020-2021 Volunteer Coaching Positions. The coaches will have all required credentials on file, including BCI & FBI checks, prior to working with any Poland student athlete. See attached District list of Volunteer Coaching positions. Volunteer Coaches November 2020.pdf • Lucas A. Nord - Volunteer Boys Basketball • Nicholas Lattanzio - Volunteer Swim Coach • Kamiren Sieman - Volunteer Swim Coach • Kenneth Voitus - Volunteer 7th grade Basketball 6. ACCEPT the following classified resignations: • Daniel Cipriano - PSHS Porter DanielCiprianoresignation.pdf END OF CONSENT AGENDA Roll Call: Ms. Colucci _Dr. Dinopoulos Mr. Polis _Mr. Riddle _Mr. Warren TREASURER'S REQUESTS/RECOMMENDATIONS- Not included in Consent Agenda: 1. Recommend: To approve the district's Five (5) Year Forecast as presented by Treasurer, Janet Muntean. This resolution and the Board's approval are required by the State of Ohio. (#2020-171) • Five Year Forcast11.2020.pdf • NOTES FY21 - Assumptions for 5 Year Forecast - November 2020.pdf Roll Call: Ms. Colucci _Dr. Dinopoulos _Mr. Polis Mr. Riddle _Mr. Warren SUPERINTENDENT'S REQUESTS/RECOMMENDATIONS • Not included in Consent Agenda: 1. Recommend: To approve Poland Board of Education Policies, listed below, as presented for the first reading. The second reading will take place during the next regular meeting of the Board of Education. (#2020-172) • · Revised Policy# 6325 - Procurement - Federal Grants/Funds PO6325 Procurement Federal GrantsFunds.pdf • Revised Policy# 6114 - Cost Principles - Spending Federal Funds PO6114CostPrinciplesspendingfederalfunds. pdf Roll Call: Ms. Colucci _Dr. Dinopoulos _Mr. Polis _Mr. Riddle _Mr. Warren 2. Recommend: To approve the settlement agreement #SE3894-2020 related to an individual student (#2020-173) Roll Call: Ms. Colucci _Dr. Dinopoulos _Mr. Polis· _Mr. Riddle Mr. Warren BOARD OF EDUCATION RECOMMENDATIONS: 1. Recommend : To approve amendment to the Treasurer's employment contract and to formally recognize the Treasurer's intent to retire at the end of the 2021-2022 school year and to officially declare the Board of Education's intention to rehire the Treasurer at a reduced salary following retirement . (#2020-174) • JanetMunteanretirement7.1.2022.pdf • Resolution to amend Treasurer Contract and Declare Intent to Rehire.pdf Roll Call: Ms. Colucci _Dr. Dinopoulos _Mr. Polis _Mr. Riddle _Mr. Warren INFORMATIONAL ITEMS • Track Surface Update • Covid Update REPORTS/PRESENTATIONS Foundation - Mr. Polis Legislation - Mr. Riddle RECOMMEND ENTERING INTO EXECUTIVE SESSION to consider the appointment, employment, dismissal of a public employee or official.; and specialized details of security arrangements where disclosure might reveal information that could be used for the purpose of committing or avoiding prosecution for a violation of law RECONVENE TO REGULAR SESSION AND ADJOURN (#2020-175) ANNOUNCEMENT The next Poland Board of Education Regular meeting will be held on Monday, December 14, 2020, 6:00 p.m. .