Firefox https://www.bayviewvillage.org/p/Upcoming-Events/article/BVA-Annua... BVA Annual General Meeting - Join Us Published a month ago on Wednesday June 9, 2021 at 6:30 pm. Join us on Zoom to meet your new BVA Executive, learn about our latest initiatives, and for SOMETHING SPECIAL. RSVP Link at: EVENTBRITE (https://www.eventbrite.ca/e/bayview-village-association-annual- general-meeting-tickets-156380344821?aff=ebdssbonlinesearch) OR email [email protected] (mailto:[email protected]) 1 of 2 2021-07-07, 2:09 p.m. Firefox https://www.bayviewvillage.org/p/Upcoming-Events/article/BVA-Annua... 2 of 2 2021-07-07, 2:09 p.m. Bayview Village Association Annual General Meeting June 9, 2021 6:30 pm via Zoom CONTENTS Agenda.................................................................................................................................................... 2 Minutes from BVA AGM June 10, 2020 ................................................................................................... 3 TREASURER’S REPORT........................................................................................................................... 10 Committee Reports............................................................................................................................... 13 BVA Municipal and Government Affairs (MAGA) .............................................................................. 13 BVA Communications Committee Report ......................................................................................... 19 BVA Environment Committee Report ............................................................................................... 20 BVA Events Committee Report ......................................................................................................... 27 BVA Membership Committee Report................................................................................................ 28 BVA Neighbourhood Watch Report .................................................................................................. 29 BVA Volunteer Committee Report .................................................................................................... 31 Director Election – Slate of Candidates ................................................................................................. 32 1 AGENDA Time Topic Presenter 6:30 pm 1. Welcome and President’s Address Jane Robertson a. Motion to approve agenda 6:45 pm 2. Approval of Minutes of AGM June 10, 2020 Jane Robertson a. Motion to approve minutes a. Business arising from minutes 6:50 pm 3. Treasurer Report Geri James a. Motion to receive report b. Motion to waive audit 7:00 pm 4. Committee Reports: Municipal and Government Affairs (MAGA) Victoria Joly Communications Environment Provided on BVA Events website Membership Neighbourhood Watch Volunteer 7:15 pm 4. Election of 2021/22 Executive Harold Rosenfeld a. Motion to accept slate of candidates 7:25 pm 5. Adjournment & questions Jane Robertson 7:30 pm 7. Entertainment 2 MINUTES FROM BVA AGM JUNE 10, 2020 Bayview Village Association Annual General Meeting of Members Minutes of Tuesday, June 10, 2020 Held via Zoom Chair: Harold Rosenfeld The meeting commenced at approximately 7:05 pm. 1. Welcome and President’s Address Harold Rosenfeld introduced himself as president of the Bayview Village Association (BVA) and welcomed members to the Annual General Meeting (AGM) of the Members of the BVA. He said it was the first AGM to be held by means of zoom in the 64 years of the BVA’s existence. He called the meeting to order and thanked the executive for attending. He said he would be acting as chair of the meeting, and, with the consent of the meeting, David McGhee would act as secretary. He noted the meeting was being recorded and asked all those in attendance to mute their microphones except when speaking. Present: Harold Rosenfeld introduced the members of the BVA Executive Committee who were present, including, Jim Tyl (chair of membership committee), Sue Wires (past vice president and member at large), David McGhee (secretary), Geri James (treasurer),Victoria Joly (chair of MAGA committee), Jean Probyn (volunteer coordinator), Monty Macdonald and Sharon Johnson (co-chairs of environment committee), Judi Codd (chair of communications committee), Frank Anastasiadis (chair of neighbourhood watch committee), Mary Barber and Rosalie Selick co-chairs of social events committee) and Jane Robertson (past president and incoming president). Other members of the BVA who were present included Susan Kuczynski, Gary James, Tim Storus (past president). Also present by invitation were councillor Shelly Carroll and her assistant Dan Fox. Quorum: Harold Rosenfeld declared there was a quorum of members present and the meeting was regularly called and properly constituted for the transaction of business. He said there would be a formal agenda followed by a question and answer session. He thanked Shelley Carroll and Dan Fox for attending the meeting and listening to our concerns. President’s Report Harold Rosenfeld noted that he was retiring as president of the BVA and the incoming president would be Jane Robertson. However, he will continue to be involved as past president. He provided a report of his last year in office. He said it had been an eventful year, and, most importantly, had seen the inception of a new BVA website to replace the old outdated website. He noted the new website is far more useful for providing information to members, and while some members may not be used to working with computers, their information can be manually 3 input into the system if necessary. Membership has declined from around 500 to 350 members due to the switch from paper membership application to online membership application but this drop off was anticipated. The BVA will continue to work on getting old members to rejoin while encouraging new memberships. He noted the posting of a QR code on BVA signs had generated interest and possibly resulted in new memberships. The BVA continues to look at ways to improve the website, for example, by possibly adding pages for advertising, etc., but this will require the development of appropriates policies and procedures. Harold noted the AGM materials contained the proposed AGM Agenda, Minutes of the AGM of 5 June 2019, the Treasurer's Report, the reports of the various Committees, and the Election Slate. He noted that notice of this annual general meeting, and a copy of the unaudited financial statements for the fiscal year ended 31 December 2018 have been made available to all members. In reviewing the work of the various Committees over the last year, Harold noted the following. Judi Codd, Chair of the Communications Committee, has worked on inputting information to the new Website while continuing to put out relevant information by means of Eblasts, Instagram, and Social Media. Jim Tyl, Chair of the Membership Committee, has been instrumental in developing the new Website while continuing to work on recruiting new members. The new Website will provide some general information to the public while restricting other information to members only. Frank Anastasiadis, Chair of the Neighbourhood Watch Committee, has been informing and advising the membership with respect to the latest incidents of crime and break-ins in the neighbourhood. As part of the speaker series, BVA had organized a presentation by the police and others for the general public and members which focused on safety and security issues. BVA had also worked with the police and fire department on issues related to the Newtonbrook ravine. Harold welcomed Bogdan Popa as a new member who will be joining the Neighbourhood Watch Committee. Victoria Joly, Chair of the Municipal and Governmental Affairs Committee (MAGA), has been working on several issues and will provide a separate update of her work in this respect. Monty McDonald and Sharon Johnston, Co-Chairs of the Environmental Committee, have been working on variety of a issues, including, noise and health issues related to the use of leaf-blowers and stone-cutting, the rapid and unattended erosion occurring in Newtonbrook Creek, and the continued need to disconnect domestic down spouts. The Tree Giveaway program in 2019 was a success and BVA placed second in the City for the most trees given away. Unfortunately, the event has had to be postponed in 2020 because of the pandemic. There were 90 volunteers for community clean up event last year. BVA continues to monitor and work with the City on issues related to the ravine, including vandalism, fires, log teepees, etc. Mary Barber and Rosalie Selick, Co-Chairs of Social Events, organized a number of successful events in 2019, including a Halloween party, a buffet at the Jerusalem restaurant, an event in Woodsy Park, a dinner a Maxim’s Café, as well as a fire presentation and a gardening presentation at Woodhill Nursery. There was also a book swap and shredding event and a MAGA presentation for the public and members. Some events planned for this year have had to be cancelled or postponed due to the pandemic. Jean Probyn, Volunteers Coordinator, has reported a good response from volunteers but this too had to stop during the Covid-19 pandemic restrictions. 4 In conclusion, Harold thanked the outgoing Executive for all their work. In particular, he thanked the retiring members of the Executive. In this respect, he thanked Jim Tyl for all his work in developing the membership and implementing the new Website. He