Securities and Exchange Commission Sec Form – Acgr Annual Corporate

SECURITIES AND EXCHANGE COMMISSION SEC FORM – ACGR ANNUAL CORPORATE GOVERNANCE REPORT 1. Report is filed for the Year: 2012 (with updates as of March 21, 2014) 2. Exact Name of Registrant as Specified in its Charter: China Banking Corporation <ul style="display: flex;"><li style="flex:1">3. Address of principal office: China Bank Bldg., 8745 Paseo de Roxas </li><li style="flex:1">Postal Code: 1226 </li></ul>cor. Villar St., Makati City <ul style="display: flex;"><li style="flex:1">4. SEC Identification Number: 443 </li><li style="flex:1">5. </li><li style="flex:1">(SEC Use Only) </li></ul>Industry Classification Code 6. BIR Tax Identification Number: 320-000-444-210 7. Issuer’s telephone number, including area code: (632) 885-5555 8. Former name or former address, if changed from the last report: Not applicable 1TABLE OF CONTENTS A. BOARD MATTERS………………………………………………………………………………………………………………………….……….4 1) BOARD OF DIRECTORS (a) Composition of the Board………………………………………………………………………………….………4 (b) Corporate Governance Policy …………………………………………………………………………………….4 (c) Board Review and Approval of Vision and Mission ……………………………………………………15 (d) Directorship in Other Companies……………………………………………………………………………. 16 (e) Shareholding in the Company……………………………………….…………………………….………......18 2) CHAIRMAN AND CEO………………………………………………………………………………………………………………..18 3) PLAN FOR SUCCESSION……………………………………………………………………………………………………………..21 4) OTHER EXECUTIVE, NON-EXECUTIVE AND INDEPENDENT DIRECTORS………………………………………22 5) CHANGES IN THE BOARD OF DIRECTORS…………………………………………………………………………………..25 6) ORIENTATION AND EDUCATION PROGRAM………………………………………………………………………………83 B. CODE OF BUSINESS CONDUCT & ETHICS……………………………………………………………………………………………….88 1) POLICIES……………………………………………………………………………………………………………………………………88 2) DISSEMINATION OF CODE………………………………………………………………………………………………….…..…93 3) COMPLIANCE WITH CODE…………………………………………………………………………………………………………93 4) RELATED PARTY TRANSACTIONS……………………………………………………………………………………………….93 (a) Policies and Procedures…………………………………………………………………………………………….93 (b) Conflict of Interest…………………………………………………………………………………………………….99 5) FAMILY, COMMERCIAL AND CONTRACTUAL RELATIONS…………………………………………………….…100 6) ALTERNATIVE DISPUTE RESOLUTION………………………………………………………………………………………101 C. BOARD MEETINGS & ATTENDANCE……………………………………………………………………………………………….……102 1) SCHEDULE OF MEETINGS………………………………………………………………………………………………………..102 2) DETAILS OF ATTENDANCE OF DIRECTORS……………………………………………………………………………….102 3) SEPARATE MEETING OF NON-EXECUTIVE DIRECTORS……………………………………………………………..102 4) QUORUM REQUIREMENT ………………………………………………………………………………………………………103 5) ACCESS TO INFORMATION………………………………………………………………………………………………………103 6) EXTERNAL ADVICE…………………………………………………………………………………………………………………..105 7) CHANGES IN EXISTING POLICIES………………………………………………………………………………………………106 D. REMUNERATION MATTERS…………………………………………………………………………………………………………..…106 1) REMUNERATION PROCESS…………………………………………………………………………………………………..….106 2) REMUNERATION POLICY AND STRUCTURE FOR DIRECTORS……………………………………………..…….107 3) AGGREGATE REMUNERATION …………………………………………………………..……………………………………108 4) STOCK RIGHTS, OPTIONS AND WARRANTS…………………………………………………………………..…………109 5) REMUNERATION OF MANAGEMENT……………………………………………………………………………………….109 E. BOARD COMMITTEES………………………………………………………………………………………………………………………110 1) NUMBER OF MEMBERS, FUNCTIONS AND RESPONSIBILITIES………………………………………………….110 2) COMMITTEE MEMBERS…………………………………………………………………………………………………………..111 3) CHANGES IN COMMITTEE MEMBERS………………………………………………………………………………………114 4) WORK DONE AND ISSUES ADDRESSED……………………………………………………………………………….……115 5) COMMITTEE PROGRAM……………………………………………………………………………………………………….…117 F. RISK MANAGEMENT SYSTEM………………………………………………………………………………………………………..…125 1) DISCLOSURE ……………………………………………………………………………………………………………………………125 2) STATEMENT ON EFFECTIVENESS OF RISK MANAGEMENT SYSTEM……………………………………….…125 3) RISK POLICY…………………………………………………………………………………………………………………………….126 4) CONTROL SYSTEM…………………………………………………………………………………………………………………..130 2G. INTERNAL AUDIT AND CONTROL…………………………………………………………………………………………………..…137 1) STATEMENT ON EFFECTIVENESS OF INTERNAL CONTROL SYSTEM……………………………………….…138 2) INTERNAL AUDIT (a) Role, Scope and Internal Audit Function………………………………………………………………….138 (b) Appointment/Removal of Internal Auditor………………………………………………………………139 (c) Reporting Relationship with the Audit Committee………………………………………………….140 (d) Resignation, Re-assignment and Reasons……………………………………………………………..…140 (e) Progress against Plans, Issues, Findings and Examination Trends………………………………………………………..….…………………………………..140 (f) Audit Control Policies and Procedures…………………………………………………………………….141 (g) Mechanisms and Safeguards…………………………………………………………………………………..141 H. ROLER OF STAKEHOLDERS ………………………………………………………………………………………………………………142 I. DISCLOSURE AND TRANSPARENCY …………………………………………………………………………………………………150 J. RIGHTS OF STOCKHOLDERS………………………………………………………………………………………………………….….154 1) RIGHT TO PARTICIPATE EFFECTIVELY IN STOCKHOLDERS’ MEETINGS………………………………………155 2) TREATMENT OF MINORITY STOCKHOLDERS……………………………………………………………………………160 K. INVESTORS RELATIONS PROGRAM………………………………………………………………………………………………….161 L. CORPORATE SOCIAL RESPONSIBILITY INITIATIVES……………………………………………………………………………162 M. BOARD, DIRECTOR, COMMITTEE AND CEO APPRAISAL……………………………………………………………………163 N. INTERNAL BREACHES AND SANCTIONS……………………………………………………………………………………………166 3A. BOARD MATTERS 1) Board of Directors Number of Directors per Articles of Incorporation 11 11 Actual number of Directors for the year (a) Composition of the Board Complete the table with information on the Board of Directors: Type [Executive (ED), Non- Executive (NED) or Independent Director (ID)] Elected when (Annual /Special Meeting) <ul style="display: flex;"><li style="flex:1">If </li><li style="flex:1">Nominator in the last </li><li style="flex:1">Date last elected </li></ul>(if ID, state the number of years served as ID)1 No. of years served as Date first elected nominee, election (if ID, state the identify the Director’s Name relationship with the nominator) <ul style="display: flex;"><li style="flex:1">principal </li><li style="flex:1">director </li></ul><ul style="display: flex;"><li style="flex:1">Henry Sy, Sr. </li><li style="flex:1">Honorary </li></ul>Chairman <ul style="display: flex;"><li style="flex:1">N/A </li><li style="flex:1">Board of Directors 2006 </li><li style="flex:1">May 18, 2006 Organiz N/A </li></ul>ational Meeting <ul style="display: flex;"><li style="flex:1">Hans T. Sy </li><li style="flex:1">NED </li></ul>ED N/A N/A N/A N/A N/A <ul style="display: flex;"><li style="flex:1">Sysmart </li><li style="flex:1">1986 </li></ul>1969 1977 May 2, 2013 May 2, 2013 May 2, 2013 May 2, 2013 Annual Meeting Annual Meeting Annual Meeting Annual Meeting Annual Meeting 28 45 37 30 29 Corporation Linda Susan T. Mendoza Gilbert U. Dee Peter S. Dee Joaquin T. Dee Dy Tiong <ul style="display: flex;"><li style="flex:1">ED </li><li style="flex:1">Nancy D. Yang </li></ul>NED ID Christopher T. Dee 1984 Johnny Cheng T.K., Jr., son-in- law <ul style="display: flex;"><li style="flex:1">1985 </li><li style="flex:1">May 2, 2013 </li></ul>(2 years) Herbert T. Sy Harley T. Sy Alberto S. Yao NED NED ID N/A N/A N/A N/A <ul style="display: flex;"><li style="flex:1">Sysmart </li><li style="flex:1">1993 </li></ul>2001 2004 2005 May 2, 2013 May 2, 2013 Annual Meeting Annual Meeting Annual Meeting Annual Meeting 21 13 10 9 Corporation SM Investments Corporation Lucky Securities, Inc., no relation Regina Capital Development Corporation, no relation May 2, 2013 (2 years) May 2, 2013 (2 years) Roberto F. Kuan ID <ul style="display: flex;"><li style="flex:1">Jose T. Sio </li><li style="flex:1">NED </li><li style="flex:1">N/A </li></ul>N/A SM Investments Corporation Zenaida C. Milan 2007 2008 May 2, 2013 May 2, 2013 Annual Meeting Annual Meeting 7<ul style="display: flex;"><li style="flex:1">6</li><li style="flex:1">Ricardo R. Chua ED </li></ul>(b) Provide a brief summary of the corporate governance policy that the board of directors has adopted. Please emphasis the policy/ies relative to the treatment of all shareholders, respect for the rights of minority shareholders and of other stakeholders, disclosure duties, and board responsibilities. Corporate Governance Policy The Board of Directors, Management, employees and shareholders believe that good corporate governance is a necessary component of what constitutes sound strategic business management and will therefore undertake greater effort necessary to create more and continuing awareness within the organization. 1 Reckoned from the election immediately following January 2, 2012. 4The Bank adheres to the following basic principles of good governance: a. Transparency or the availability of information through expansion of public disclosure requirements. b. Accountability involves providing adequate incentives and instilling in the business environment the discipline to act in the best interest of the Bank. <ul style="display: flex;"><li style="flex:1">c. </li><li style="flex:1">Fairness or equity implies that the rights of all concerned parties are protected. Directors </li></ul>should not only promote the interest of the stockholders but also that of other stakeholders such as depositors, investors, borrowers and the banking public in general. d. Integrity or strict adherence to a moral code, reflected in transparent honesty and complete harmony in what one thinks, says, and does. Treatment of Shareholders At China Bank, we have always been driven by our commitment to be a catalyst of wealth creation, developing our products and services, and shaping our operations around the needs of our customers, shareholders, and the communities we serve. In 2012, we continued to live up to this commitment, adapting to the changing times and approaching challenges and opportunities confidently while remaining true to our mission—“your success is our business.” Vision Drawing strength from our rich history, we will be the best, most admired and innovative financial services institution, partnering with our customers, employees, and shareholders in wealth creation. Mission We will be a leading provider of quality services consistently delivered to institutions, entrepreneurs, and individuals, here and abroad, to meet their financial needs and exceed their rising expectations. We will be a primary catalyst in the creation of wealth for our customers, driven by a desire to help them succeed, through a highly motivated team of competent and empowered professionals, guided by in-depth knowledge of their needs and supported by leading-edge technology. We will maintain the highest ethical standards, sense of responsibility and fairness with respect to our customers, employees, shareholders, and the communities we serve. Respect for the Rights of Minority Shareholders The Board of China Bank is committed to respect the following rights of the stockholders (as provided for in the Corporation Code): <ul style="display: flex;"><li style="flex:1">a. </li><li style="flex:1">Voting Rights, which are, right to elect, remove and replace directors through cumulative </li></ul>voting; to vote on corporate acts. In this regard, a director shall not be removed without cause if it will deny minority shareholders representation in the Board. <ul style="display: flex;"><li style="flex:1">b. </li><li style="flex:1">Pre-emptive Right, unless denied in the articles of incorporation, which includes the right to </li></ul>subscribe to the capital stock of the Bank. 5<ul style="display: flex;"><li style="flex:1">c. </li><li style="flex:1">Power to inspect corporate books and records including minutes of Board meetings and stock </li></ul>registries. Without cost or restrictions, they also have the right to be furnished with annual reports and financial statements. d. Right to information The shareholders shall be provided, upon request, with periodic reports which disclose personal and professional information about the directors and officers and certain other matters such as their holdings of the Bank’s shares, dealings with the Bank, relationships among directors and key officers, and the aggregate compensation of directors and officers. The minority shareholders shall be granted the right to propose the holding of a meeting, and the right to propose items in the agenda of the meeting, provided the items are for legitimate business purposes. The minority shareholders shall have access to any and all information relating to matters for which the management is accountable for and to those relating to matters for which the management shall include such information and, if not included, then the minority shareholders shall be allowed to propose to include such matters in the agenda of stockholders' meeting, being within the definition of “legitimate purposes". <ul style="display: flex;"><li style="flex:1">e. </li><li style="flex:1">Right to receive dividends. Shareholders shall have the right to receive dividends subject to </li></ul>the discretion of the Board. The Bank shall be compelled to declare dividends when its retained earnings shall be in excess of 100% of its paid-in capital stock, except: a) when justified by definite corporate expansion projects or programs approved by the Board; or b) when the Bank is prohibited under any loan agreement with any financial institution or creditor, whether local or foreign, from declaring dividends without its consent, and such consent has not been secured; or c) when it can be clearly shown that such retention is necessary under special circumstances obtaining in the Bank, such as when there is a need for special reserve for probable contingencies. f. Appraisal Right. The shareholders' shall have appraisal right or the right to dissent and demand payment of the fair value of their shares in the manner provided for under Section 82 of the Corporation Code of the Philippines, under any of the following circumstances: <ul style="display: flex;"><li style="flex:1">a. </li><li style="flex:1">In case any amendment to the articles of incorporation has the effect of changing or </li></ul>restricting the rights of any stockholders or class of shares, or of authorizing preferences in any respect superior to those of outstanding shares of any class, or of extending or shortening the term of corporate existence; <ul style="display: flex;"><li style="flex:1">b. </li><li style="flex:1">In case of sale, lease, exchange, transfer, mortgage, pledge or other disposition of all </li></ul>or substantially all of the corporate property and assets as provided in the Corporation Code; and <ul style="display: flex;"><li style="flex:1">c. </li><li style="flex:1">In case of merger or consolidation. </li></ul><ul style="display: flex;"><li style="flex:1">d. </li><li style="flex:1">It shall be the duty of the directors to promote shareholder rights, remove </li></ul>impediments to the exercise of shareholders' rights and allow possibilities to seek redress for violation of their rights. They shall encourage the exercise of shareholders' voting rights and the solution of collective action problems through appropriate mechanisms. They shall be instrumental in removing excessive costs and other administrative or practical impediments to shareholders participating in meetings and/or voting in person. The directors shall pave the way for the electronic 6filing and distribution of shareholder information necessary to make informed decisions subject to legal constraints. Disclosure and Transparency Policies The Bank is committed to a high standard of disclosure and transparency to facilitate understanding of the Bank’s true financial condition and the quality of our corporate governance. All material information, i.e., anything that could potentially affect share price and volume shall be publicly disclosed. Such information shall include earnings results, acquisition or disposal of assets, off balance sheet transactions, board changes, related party transactions, shareholdings of directors, direct and indirect remuneration of members of the Board and Management, and changes to ownership. Other information that shall always be disclosed includes remuneration (including stock options) of all directors and senior management, corporate strategy, and off balance sheet transactions. All disclosed information shall be released via the approved stock exchange procedure for company announcements as well as through the annual report. The Board shall commit at all times to fully disclose material information dealings. It shall cause the filing of all required information for the interest of the stakeholders. The Bank, as an Issuer of listed stocks, is prohibited to communicate material non-public information about the Issuer to any person, unless the Issuer is ready to simultaneously disclose the material non- public information to the Securities and Exchange Commission. This rule does not apply if the disclosure is made to: 1. 2. 3. A person who is bound by duty to maintain trust and confidence to the Issuer such as but not limited to its auditors, legal counsels, investment bankers, financial advisers; and A person who agrees in writing to maintain in strict confidence the disclosed material information and will not take advantage of it for his personal gain. The Issuer shall establish and implement internal control that will ensure that its officers, staff and any other person who is privy to the material non-public information shall comply with the requirement of this rule. Disclosure Duties In compliance with pertinent part of Section 13.1 of the PSE Revised Disclosure Rules, Directors and Principal Officers of the Bank are required to immediately report any buy/sell transaction for China Bank shares and to submit the copy of the confirmation of the transaction to the Office of the Bank’s Corporate Secretary for submission to the Securities and Exchange Commission (SEC), and the Philippine Stock Exchange (PSE). Board Responsibilities The following Powers/Responsibilities, Duties and Functions of the Board of Directors are in the Bank’s Corporate Governance Manual: <ul style="display: flex;"><li style="flex:1">1. </li><li style="flex:1">Powers and Authority of the Board of Directors 2 </li></ul>Powers of the board of directors. The corporate powers of China Bank shall be exercised, its business conducted and all its property shall be controlled and held by its board of directors.

Securities and Exchange Commission Sec Form – Acgr Annual Corporate

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