Rangitikei District Council Telephone: 06 327-0099 Facsimile: 06 327-6970 @0 11iT Council Meeting Order Paper Thursday 28 January 2016, 9.30 am Council Chamber, Rang itikei District Council 46 High Street, Marton Website: www.rangitikei.govt.nz Email: [email protected] Chair Deputy Chair His Worship the Mayor, Andy Watson Cr Dean McManaway Membership Councillors Cath Ash, Richard Aslett, Nigel Belsham, Angus Gordon, Tim Harris, Mike Jones, Rebecca McNeil, Soraya Peke-Mason, Ruth Rainey, Lynne Sheridan Please Note: Items in this agenda may be subject to amendments or withdrawal at the meeting. It is recommended therefore that items not be reported upon until after adoption by the Council. Reporters who do not attend the meeting are requested to seek confirmation of the agenda material or proceedings of the meeting from the Chief Executive prior to any media reports being filed. Rangitikei District Council Council Meeting 0rder Paper – Thursday 28 January 2016 – 9:30 a.m. Contents 1 Welcome and Council Prayer .................................................................................. 2 2 One minute silence in memory of former Councillor, Ed Cherry ............................ 2 3 Public Forum ........................................................................................................... 2 Attachment 1, pages 7-19 4 Confirmation of minutes ......................................................................................... 2 Tabled 5 Mayor’s report ........................................................................................................ 2 Attachment 2, pages 20-53 6 Administrative matters ........................................................................................... 2 Attachment 3, pages 54-61 7 Submission - A ‘blue skies’ discussion about New Zealand’s resource management Attachment 4, pages 62-66 system ..................................................................................................................... 3 Attachment 5, pages 67-80 8 Facilitating iwi engagement in Accelerate25 and the Rangitikei Growth Strategy . 3 9 Receipt of Committee minutes and resolutions to be confirmed ........................... 4 10 Late items ................................................................................................................ 4 11 Public Excluded ....................................................................................................... 4 12 Future items for the agenda ................................................................................... 5 13 Next meeting ........................................................................................................... 5 14 Meeting closed ........................................................................................................ 5 *Public excluded minutes are provided separately to Elected Members only. Page 2 Agenda: Council Meeting - Thursday 28 January 2016 Page 2 1 Welcome and Council Prayer 2 One minute silence in memory of former Councillor, Ed Cherry 3 Public Forum 4 Confirmation of minutes Recommendation That the Minutes and Public Excluded Minutes of the Council meeting held on 17 December 2015 be taken as read and verified as an accurate and correct record of the meeting. 5 Mayor’s report A report (and schedule of meetings and engagements) will be tabled at the meeting. Recommendation That the Mayor’s report to Council’s meeting of 28 January 2016 be received. 6 Administrative matters A report is attached File: 5-EX-4 Recommendations 1. That the report ‘Administrative matters – January 2016’ be received. 2. That Council grants a certificate of exemption until 30 June 2016 to the current operator of the Scotts Ferry Camping Ground (Frank and Vicki Rout) from the requirements in the Schedule to the Camping-Grounds Regulations 1985, subject to the Community & Leisure Services Team Leader being satisfied that the camping ground provides a safe and hygienic environment. 3. That Council approves $2,500 to fund the application from the Hunterville Cemetery Committee towards the maintenance of its grounds from the balance available in the Community Initiatives Fund allocated budget. 4. That Council confirms the submission made by His Worship the Mayor to the Parliamentary Social Services Committee on the Residential Tenancies Amendment Bill. 5. That Council authorises the Policy/Planning Committee to provide comment on behalf of Council to the Ministry of Business, Innovation and Employment’s discussion paper on Proposed residential tenancies regulations for insulation and Page 3 Agenda: Council Meeting - Thursday 28 January 2016 Page 3 smoke alarms, having particular regard for ways to equalise benefit over cost irrespective of the level of rent and the value of the rental property. 6. That His Worship the Mayor be authorised, on behalf of the Council, to sign the proposed submission [as amended/without amendment[ to the Parliamentary Government Administration Committee on the proposed amendment to the Sale and Supply of Alcohol Act 2012 in part 23 of the Statutes Amendment Bill. 7. That His Worship the Mayor be authorised, on behalf of the Council, to sign the proposed submission [as amended/without amendment] to the Ministry of Environment’s Urban Development Team on the proposed National Policy Statement on Urban Planning. 8. That His Worship the Mayor be authorised, on behalf of Council, to sign the proposed submission [as amended/without amendment] to priority issues identified in the Ministry of Environment’s discussion paper on its review of the Emissions Trading Scheme. 7 Submission - A ‘blue skies’ discussion about New Zealand’s resource management system A memorandum (with a draft submission) is attached File: 2-EA-2 Recommendations 1. That the memorandum ‘Submission - A 'Blue Skies' Discussion about New Zealand's Resource Management System’ be received. 2. That His Worship the Mayor be authorised to sign, on behalf of the Council the feedback [as amended/without amendment] to the Local Government New Zealand discussion document on ‘blue skies’ thinking for New Zealand’s resource management system. 8 Facilitating iwi engagement in Accelerate25 and the Rangitikei Growth Strategy A report is attached File: 4-ED-1 Recommendations 1. That the report “Facilitating iwi engagement in Accelerate25 and the Rangitikei Growth Strategy” be received. Page 4 Agenda: Council Meeting - Thursday 28 January 2016 Page 4 2. That Council requests that Te Roopu Ahi Kaa considers, at its meeting on 9 February 2016, what assistance may be required to support local iwi/hapu to develop their governance and strategic planning capability in order to complete the review of the TRAK Strategic Plan. 3. That the outcome from the Te Roopu Ahi Kaa Komiti meeting on 9 February 2016 is reported back to the Finance/Performance Committee on 29 February 2016 for decisions about any support, including funding implications, with an update on other aspects of the Accelerate25 and the Rangitikei Growth Strategy. 9 Receipt of Committee minutes and resolutions to be confirmed Recommendations That the minutes of the following meetings be received: Turakina Reserve Management Committee, 3 December 2015 Turakina Community Committee, 3 December 2015 Hunterville Rural Water Supply Management Subcommittee, 14 December 2015 No recommendations were made at these meetings which require Council confirmation. 10 Late items 11 Public Excluded Recommendation I move that the public be excluded from the following parts of the proceedings of this meeting, namely: I move that the public be excluded from the following parts of the proceedings of this meeting, namely: Item 1: Council-owned property The general subject of the matter to be considered while the public is excluded, the reason for passing this resolution in relation to this matter, and the specific grounds under Section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows: Page 5 Agenda: Council Meeting - Thursday 28 January 2016 Page 5 General subject of the Reason for passing this resolution in Ground(s) under matter to be considered relation to the matter Section 48(1) for passing of this resolution Item 1 Briefing contains information which if Section 48(1)(a)(i) Council-owned property released would be likely unreasonably to prejudice the commercial position of the person who supplied it or who is the subject of the information and to enable the local authority holding the information to carry on, without prejudice or disadvantage negotiations (including commercial and industrial negotiations) – sections 7(2)(c) and (i). This resolution is made in reliance on Section 48(1) of the Local Government Official Information and Meetings Act 1987 and the particular interests protected by Section 6 or Section 7 of the Act which would be prejudiced by the holding or the whole or the relevant part of the proceedings of the meeting in public as specified above. 12 Future items for the agenda 13 Next meeting Monday 29 February 2016, 8.30 am. 14 Meeting closed Page 6 Attachir Page 7 1u Council Council Meeting Minutes — Thursday 17 December 2015 9:30 a.m. Contents 1 Welcome 3 2 Public Forum 3 3 Apologies/leave of absence 3 4 Members' conflict of interest 3 5 Confirmation of order of business 3 6 Confirmation of minutes 3 7 Mayor's report 3 8 Administrative matters 4 9 Proposed Treasury policies 6 10 Proposed Heritage strategy 6 11 Expressions of Interest regarding Council's community housing