EAST ORANGE BOARD OF EDUCATION 199 4th AVENUE EAST ORANGE, NEW JERSEY 07017 REGULAR PUBLIC MEETING East Orange Board of Education Tuesday, November 10, 2020 – 6:00 P.M. Via Telecommunications AGENDA I. CALL TO ORDER II. PLEDGE OF ALLEGIANCE III. ROLL CALL IV. BOARD OF EDUCATION A. APPROVAL OF MINUTES BE IT RESOLVED, the East Orange Board of Education approves the minutes of the following meeting: October 13, 2020 V. REPORT OF THE SUPERINTENDENT OF SCHOOLS A. PRESENTATIONS 1. Presentation by Dr. Monique Griffith, East Orange Director of Health regarding East Orange and COVID-19 update. 2. 2019-2020 Review and Approval of School Self-Assessment Ratings to Determine Grades Under the Anti-Bullying Bill of Rights Act presented by Dr. Deborah Harvest, Assistant Superintendent of Operations 3. Presentation of the Monthly Harassment, Intimidation and Bullying Incident Report by Dr. Deborah Harvest, Assistant Superintendent 4. Presentation of “Lift Every Voice and Vote” by Ms. Anita Champagne, Assistant Superintendent and Shea Richardson, Supervisor of Social Studies B. POLICIES READING 1. BE IT RESOLVED: that the East Orange Board of Education present as second reading the following policies and regulations. # Policy/Regulation New/Revised P & R 2464 Gifted & Talented Students Revised Policy & Regulation 1 V. REPORT OF THE SUPERINTENDENT OF SCHOOLS B. POLICIES READING 2. BE IT RESOLVED: that the East Orange Board of Education present as first reading the following policies and regulations. # Policy/Regulation New/Revised P 1620 Administrative Employment Contracts Revised Policy P 2431 Athletic Competition Revised Policy R 2431.1 Emergency Procedures for Sports and Other Athletic Revised Regulation Activities P 2451 Adult High School New Policy P&R 5330.05 Seizure Action Plan New Policy & Regulation P 6440 Cooperative Purchasing Revised Policy P&R 6470.01 Electronic Funds Transfer and Claimant Certification New Policy & Regulation P&R 7440 School District Security Revised Policy & Regulation P 7450 Property Inventory Revised Policy P&R 7510 Use of School Facilities Revised Policy & Regulation R 7510.1 Use of School Facilities – Cicely Tyson Community Revised Regulation School P 8420 Emergency and Crisis Situations Revised Policy P 8561 Procurement Procedures for School Nutrition Revised Policy Programs 3. BE IT RESOLVED: that the East Orange Board of Education presents as first and only reading the following Bylaw. This Bylaw is mandated for a Board of Education that conducts remote public Board meetings during this Governor-declared emergency. Therefore, it is recommended a Board that conducts remote Board meetings suspend Bylaw 0131 requiring two readings and adopt this Bylaw with one reading at the next Board meeting. MOTION: Move the Board of Education suspend Bylaw 0131 that requires two readings to adopt a Bylaw or Policy and adopt Bylaw 0164.6 with one reading to be in compliance with the new emergency regulations regarding remote meetings held during a Governor-declared emergency, N.J.A.C. 5:39-1.1 through 1.7, promulgated by Department of Community Affairs. # Bylaw New or Revised 0164.6 Remote Public Board Meetings During a Declared New Bylaw Emergency VI. COMMITTEE REPORTS AND COMMENTS FROM THE MEMBERS OF THE BOARD OF EDUCATION VII. COMMENTS AND PRESENTATIONS FROM THE PRESIDENT VIII. COMMENTS FROM THE PUBLIC IX. RETIRE TO EXECUTIVE SESSION X. RECOMMENCE PUBLIC MEETING 2 XI. ROLL CALL XII. CONSIDERATION OF RESOLUTIONS A. SUPERINTENDENT OF SCHOOLS 1. EDUCATIONAL SUPPORT & STUDENT SERVICES a. Nearpod Program: Real Time Interactive Instructional Platform b. Instrumental Music Artist-in-Residence – Classical Bassoon c. Instrumental Music Artist-in-Residence – Classical Percussion d. Instrumental Music Artist-in-Residence – Classical Flute e. Instrumental Music Artist-in-Residence – Classical Trumpet f. Instrumental Music Artist-in-Residence – Classical French Horn g. Instrumental Music Artist-in-Residence – Classical Trombone h. Rutgers University Business for Youth “The RUBY Program” Virtual Visits with a Cohort of Campus High’s CTE Sophomore Business Students i. East Orange Campus High’s Structured Learning Experiences and CTE School Based Enterprises, Jaguar Den Store Utilizing FBLA EOCHS Student Activities Account to Process Transactions: (Debit and Credit Card only) j. Bonnie Brae (Out of District Tuition) k. Bonnie Brae (Out of District Tuition) l. Rutgers TRIO Programs m. I&RS Hearing Recommendation for Out of District Alternative Education Placement n. Student Administrative Hearing Recommendation for Out of District Alternative Education Placement o. Voices International Publication (VIP) Online Academy p. Discover A New Future, LLC q. Newark Board of Education (McKinney-Vento Out of District Tuition) r. Newark Board of Education (McKinney-Vento Out of District Tuition) s. The Urban Assembly t. Arlene O’Connell, M.A., LPC Traumatic Loss Coalitions (TLC) Coordinator – Essex County u. Student Recommendation for In-District Alternative Program Placement v. Grant Acceptance – School Based Healthcare w. Lake Drive Specialized Evaluation Services x. Maxim Healthcare Services y. Special Education Out of District Placements z. Guest Speakers – Youth Empowerment Assemblies aa. Early Childhood Department Enrollment Campaign/Recruitment bb. Male Mentoring Program (Sigma Beta Club) cc. Strategic Partnership between the EOSD & Kean University Dual Enrollment dd. Training for Teachers of Gifted Students and Students with Disabilities ee. RWJ Barnabas Health Wellness on Wheels ff. Sylvan Learning Tutoring Center gg. FOCUS Analytics hh. Special Education Home Instruction Students ii. Thanksgiving Mash-Up Virtual Cooking Show jj. NJPBSIS Virtual Kickoff Event with Parent Partners (CICO) Rollout kk. Fiscal Year 2021 “Every Student Succeed Act” Consolidated Application – Revised ll. Boks Physical Education Program by Reebok mm. Parent/Student/Teacher Academy nn. Parent/Student/Teacher Academy oo. Harassment, Intimidation & Bullying Monthly Incident Report 3 XII. CONSIDERATION OF RESOLUTIONS A. SUPERINTENDENT OF SCHOOLS 2. LABOR RELATIONS & EMPLOYMENT SERVICES a. Retirements b. Resignations c. Rescissions of Appointment d. Leaves of Absence e. Transfers f. Reclassifications g. Salary Adjustments h. Approval of Extra-curricular and Co-curricular Appointments – Various Locations – 2020- 2021 SY i. Revision of Job Descriptions j. Agenda Changes/Corrections k. Appointments l. Professional Conferences 3. BUSINESS SERVICES a. List of Bills (Ratify) b. List of Bills c. Appropriation Transfers d. T-1 Request for Taxes from the City of East Orange e. Acceptance of Donations from Community Partner, EcoLabs f. Acceptance of the 2019-2020 Department of Agriculture Coordinated Review Effort Audit Report/Findings and Recommendations/Corrective Action Plan for the National School Lunch Program 2019-2020 Review – AMENDED g. Acceptance of the 2019-2020 Department of Agriculture Coordinated Review Effort Audit Report/Findings and Recommendations / Corrective Action Plan for the National School Lunch Program – Fruit and Vegetable Program 2019-2020 Review h. Recommendation for Award – RFP No. 3204 Mindfulness in Schools 2020-2021 SY i. Recommendation for Award – RFP No. 3205 Positive Discipline in the Schools & Classroom – 2020-2021 SY j. Recommendation for Award of Bid – Snow Plowing Services for the East Orange School District – 2020-2021 SY 4. MAINTENANCE a. No Use of Facilities XIII. CLOSING STATEMENT/ADJOURNMENT 4 XII. CONSIDERATION OF RESOLUTIONS NOVEMBER 10, 2020 A. SUPERINTENDENT OF SCHOOLS 1. EDUCATIONAL SUPPORT & STUDENT SERVICES a. Nearpod Program: Real Time Interactive Instructional Platform – (Mr. English) BE IT RESOLVED: the East Orange Board of Education, upon the recommendation of the Superintendent of Schools, approve Ms. Fay Carr to purchase the Nearpod program for Cicely L. Tyson School of Performing & Fine Arts teachers and students use at a cost to the district not to exceed $4,400. BE IT FURTHER RESOLVED: that the East Orange Board of Education, upon the direction of the Superintendent of Schools, directs administration to obtain a purchase order and have it provided to the vendor/consultant prior to receiving any goods or services from said vendor/consultant. Account code: 15.190.100.610.203.215 b. Instrumental Music Artist-in-Residence – Classical Bassoon – (Mr. English) BE IT RESOLVED: the East Orange Board of Education, upon the recommendation of the Superintendent of Schools, approve Wendy Large as an artist-in-residence to provide specialized virtual classical instruction for the classical bassoon students at the Tyson Community School of Performing & Fine Arts in seven (7) sessions at $150/each between December 2020 – June 2021 at a cost to the district of $1,050. The virtual instruction will only change to “in-person” instruction if the EOSD deems it appropriate. Let it be further stated that the EOSD will only pay the artist- in-residence for sessions that actually take place. BE IT FURTHER RESOLVED: that the East Orange Board of Education, upon the direction of the Superintendent of Schools, directs administration to obtain a purchase order and have it provided to the vendor/consultant prior to receiving any goods or services from said vendor/consultant. Account code: 15.190.100.500.203.227 c. Instrumental Music Artist-in-Residence – Classical Percussion – (Mr. English) BE IT RESOLVED: the East Orange Board of Education, upon the recommendation of the Superintendent of Schools, approve Kenneth Cubillas as an artist-in-residence