MINUTES of the MEETING of GORSEINON TOWN COUNCIL ACCOUNTS COMMITTEE, held on WEDNESDAY 3rd March 2010, at the INSTITUTE, LIME St. GORSEINON, at 6.00pm Present; V Bruno (Chairman), M Preece. G Evans, C Parsons. In view of the absentees and apologies given at the start of the meeting, as a quorum was present, Cllr V Bruno was asked to Chair the meeting, as Cllr M Curtice was not available until later that evening. 236. DECLARATIONS OF INTEREST. None received. 237. APOLOGIES were received from Cllr J Williams, M Curtice (until later), J Curtice (until later), K Jones. 238. Minutes of the Accounts Committee meeting held on February 3rd 2010 were agreed as a true record, and signed accordingly by the Chairman. 239.Committee received the Income / Receipts statement from the Clerk and approved the payment of the following outstanding cheques. a. ACCOUNTS March 3 2010 . 1. Inland Revenue NI contributions / Tax £ 538.54 (NI employer 129.54/ employee 111.32/ tax 297.68) 2. Clerks salary £ 1079.40 3. Stationery / admin / flowers / stamps reimburse Clerk £ 76.67 Velcro notice boards Stationery Antivirus license 4. Clerk monthly mileage 105 m x 60.1p mile £ 63.10 5. SLCC Conference Stoke Feb 26 2010 Chairman/Clerk £ 136.44 6. SCVS subs £ 5.00 The Clerk sought clarification over appropriate mileage rates for Members / Officers when travelling outside of the County Boundary. Members asked that the nationally agreed car mileage rate of 60.1p mile be clarified, for future reference when travelling outside the County boundary. The meeting closed at 6.25pm MINUTES of the MEETING of GORSEINON TOWN COUNCIL PLANNING COMMITTEE, held on WEDNESDAY 3rd March 2010, at the INSTITUTE, LIME St. GORSEINON, at 6.30pm Present; V Bruno(Chmn), K Jones, M Curtice, M Preece., D Lewis, C Parsons, G Evans, H Payne, N Rees, J Dunckley 240. DECLARATIONS OF INTEREST. 241. APOLOGIES were received from Cllrs J Williams, D Thomas, C Freeman, J Curtice, S Cannon 242. Minutes of the Planning Committee meeting held on 3rd February 2010 were agreed as a true record, and signed accordingly by the Chairman. a. NO OBJECTIONS were raised to the following applications received from Swansea Council as the Local Planning Authority; • 2010/0108 Garage conversion to living accommodation, 15 Nicholas Court, Gorseinon • 2010/0136 Dormer bungalow/granny annex 22 Mydham Lane Gorseinon (revised application) The Planning Committee asked that a legal agreement be imposed to ensure the granny annex is linked to the main property and not partitioned or sold off as a separate dwelling in the future. • 2010/0289 Rear extension. 3 High Street Gorseinon (revised smaller application) b. OBJECTIONS were raised to the following applications received from Swansea Council as the Local Planning Authority; None received. c.. Enforcement matter. No matters raised. • The Planning Committee asked the Clerk to clarify what is the position regarding the recently cleared site of the terrace unit/retail frontage on High Street, Gorseinon opposite the TSB bank. Does the former planning consent remain currentnow the site is levelled, or is a new application needed for the proposed redevelopment?. The meeting ended at 6.55pm MINUTES OF THE MEETING OF THE GORSEINON TOWN COUNCIL HELD ON WEDNESDAY 3rd March 2010 at THE INSTITUTE, GORSEINON, commencing at 7pm. Present; V Bruno (Chmn), K Jones, M Curtice, M Preece, D Lewis, C Parsons, N Rees, G Evans, J Dunckley, H Payne 243. DECLARATIONS OF INTEREST. None received. Members completed the schedule of Members interest. 244. APOLOGIES received from Cllrs J Williams, D Thomas, C Freeman, J Curtice, S Cannon 245. POLICE MEETING . Apologies were received from Sgt Gill that the Police were unable to attend tonights meeting. 246. PUBLIC FORUM. No issues were raised by the public present. 247. APPROVAL OF MINUTES a. Council approved the Minutes of the February 3rd 2010 Council meeting (proposed K Jones, seconded N Rees) 248. MATTERS ARISING a. Clerk reported the receipt of a formal letter of resignation from Cllr Alan Jopling. The Clerk outlined the procedure and had notified Swansea Council as required. Notices had been placed around the community and a formal letter requesting an election signed by 10 electors had already been received. If more than 1 candidate is put forward, the election would take place in the Penyrheol ward on Thursday 15th April 2010. 249. REVIEW OF COMMUNITY BOUNDARIES Clerk advised Members of the receipt of the final proposals for the Review of Community boundaries with the City and County of Swansea from the Boundary Commission. He highlighted the implications for the Town Council area as follows, • Area to the east of Garngoch hospital adjoining bypass transferred from Llwchwr to Penllergaer ward area. • 3 properties at Bryn car, Rose cottage and Gors fawr transferred from Gorseinon to Grovesend and Waungron. Together with a large area of agricultural land north of Valeo site. • Change of boundary between Llwchwr and Gorseinon to take Clos y Nant, Heol Pant y Dwr and Heol Pen y Cae on the Queensgate development into Gorseinon. • Change of boundary between Llwchwr and Gorseinon, to transfer area east of river Lliw, from Gorseinon into Llwchwr.( around Maerdy Works). • Garden area of farm at end Windsor terrace transferred from Penllergaer area. • Proposal from Cllr Gillian Evans to transfer properties at end of West St into Gorseinon ward was not supported. Consequential changes; Gorseinon west ward would be increased by 72 electors to 1545 electors. Gorseinon central ward would have 1204 electors, and the appropriate level of representation is considered to be 3 Councillors rather than 4 at present. Any further observations are to be made within 6 weeks of the submission to the National Assembly. Members discussed the proposals and highlighted 2 areas of concern; a. The large transfer of land in the north of the Town Council area to Grovesend/Waungron, which may have an impact upon future expansion plans for the Gorseinon community. b. The transfer of the Maerdy works curtilage area to Llwchwr which may have an impact upon future road alignment proposals for the area, from the Cockle shell roundabout, High street in a southerly direction. The Chairman and Clerk were asked to check the original observations of the Town Council to see if there was any point in raising the matters further. 250 . CHARTER WITH TOWN COUNCIL AND GORSEINON DEVELOPMENT TRUST a. The Clerk had distributed a copy of the draft heads of agreement for the Charter between the Council and the Gorseinon Development Trust. The details of the Charter were still to be agreed, but the Charter was intended to clarify future working arrangements between both organisations. b. Members discussed the principles involved, and raised concerns that the detail of the accompanying appendices were not enclosed. The Clerk outlined that whilst there appeared to be general support for a working charter to be produced to formalise future relationships between both Organisations, Members wanted to see the detailed arrangements and costings before signing any document. c. Cllr M Curtice raised the issue of the use of the Canolfan staff to support the Clerk, and raised concern about the number of meetings the Chairman was having with the Clerk outside of Council meetings. The Chairman asked for clarification and the discussion focussed on the current workload for the Clerk. At this point the Chairman asked for the withdrawal of statements from Cllr Curtice, which was declined. The Chairman asked for a vote to eject Councillor Curtice for being disruptive, and being in conflict with the general provisions of the Code of Conduct adopted by the Town Council. As no Councillor responded, the Chair closed the meeting. d. The meeting closed at 8.15 pm without the rest of the Agenda being finished. Meeting closed 8.15pm 250 . CHARTER WITH TOWN COUNCIL AND GORSEINON DEVELOPMENT TRUST a. The Clerk had distributed a copy of the draft heads of agreement for the Charter between the Council and the Gorseinon Development Trust. The details of the Charter were still to be agreed, but the Charter was intended to clarify future working arrangements between both organisations. b. Members discussed the principles involved, and raised concerns that the detail of the accompanying appendices were not enclosed. The Clerk outlined that whilst there appeared to be general support for a working charter to be produced to formalise future relationships between both Organisations, Members wanted to see the detailed arrangements and costings before signing any document. c. Clerks original wording Cllr M Curtice raised the issue of the use of the Canolfan staff to support the Clerk, and raised concern about the number of meetings the Chairman was having with the Clerk outside of Council meetings. The Chairman asked for clarification and the discussion focussed on the current workload for the Clerk. At this point the Chairman asked for the withdrawal of statements from Cllr Curtice, which was declined. The Chairman asked for a vote to eject Councillor Curtice for being disruptive, and being in conflict with the general provisions of the Code of Conduct adopted by the Town Council. As no Councillor responded, the Chair closed the meeting Cllr Curtice proposed rewording At the meeting of Gorseinon Town Council on Wednesday 3rd March 2010, a discussion took place on the Charter to be set up between Gorseinon Town Council and the Canolfan Gorseinon. Cllr Gill Evans suggested that as the Clerk was costing us £18 hour (including Tax/NI) it would be a cheaper option to use the staff at the Canolfan at a rate of £10 per hour to alleviate some of the workload of the Clerk. Cllr Curtice then raised the issue that if the Clerk was costing us £18 hour why was he taking photographs at Mayoral visits at that cost of £18 per hour to the Council.