New York State Student Information Repository System (SIRS) Manual Reporting Data for the 2010–11 School Year October 15, 2010 Version 6.0 The University of the State of New York THE STATE EDUCATION DEPARTMENT Information and Reporting Services Albany, New York 12234 Revision History Revision History Version Date Revisions Initial Release. Please pay particular attention to revisions to guidance on: • Role of District Data Coordinator. • New race/ethnicity reporting rules. • New teacher/course reporting rules. • Implementation of new federal rules (one-day enrollment criterion, assignment of grade 9 entry date for ungraded students with a disability, and outcome status determinations for court placements of incarcerated students) for 2006 (non-accountability) and 2007 total cohort graduation October 15, 6.0 rate reporting purposes. 2010 • New Reason for Ending Enrollment Code 8338 – Incarcerated student, no participation in a program culminating in a regular diploma. • New test accommodation codes. • Deleted CTE Codes. • Student Grades, Staff Snapshot, Course, and Marking Period Templates. • Component Retests, SLPs, Reading First, and Grades 5 & 8 NYSTP and NYSAA Social Studies no longer available. ii Student Information Repository System Manual for 2010–11 Version 6.0 Table of Contents Table of Contents INTRODUCTION...........................................................................................................................................1 New York State Education Department E-mail Queries ..........................................................................3 New York State Education Department Contacts....................................................................................3 RIC/Big 5 Contacts......................................................................................................................................3 Other Contacts ............................................................................................................................................3 Web Sites .....................................................................................................................................................4 Select Federal and State Reporting Requirements .................................................................................5 CHAPTER 1: ACCOUNTABILITY IN NEW YORK STATE .......................................................................10 Adequate Yearly Progress (AYP) ............................................................................................................10 Accountability Measures..........................................................................................................................10 Accountability Groups..............................................................................................................................10 Participation Criterion ..............................................................................................................................11 Performance Criterion ..............................................................................................................................13 Effective Annual Measurable Objectives for 2011–12 Status Based on 2010–11 School Year Results .......................................................................................................................................................16 Order of Precedence for Choosing Which Secondary-Level Examination Will Be Used for Accountability Purposes..........................................................................................................................20 Accountability Determinations for Small Districts and Schools..........................................................21 “Backmapping” for Schools with Grades Below Grade 3 Only ...........................................................22 Determining School and District Accountability Status .......................................................................23 School Accountability..............................................................................................................................23 District Accountability..............................................................................................................................25 CHAPTER 2: STUDENT INFORMATION REPOSITORY SYSTEM (SIRS) .............................................26 SIRS Levels................................................................................................................................................26 SIRS Data Flow..........................................................................................................................................28 CHAPTER 3: NYSTART.............................................................................................................................29 Access to nySTART................................................................................................................................29 Account Types ........................................................................................................................................29 Account User Assignment Flow..............................................................................................................31 Invitation Letters .....................................................................................................................................31 “Delete Account,” “Delete Assignment,” and “Suspend Account” ..........................................................32 Usernames and Passwords....................................................................................................................33 Security and Student Confidentiality.......................................................................................................34 iii Student Information Repository System Manual for 2010–11 Version 6.0 Table of Contents Web Browsers Supported by nySTART .................................................................................................35 Viewing Special Education Verification Reports.....................................................................................35 CHAPTER 4: TESTING RULES.................................................................................................................36 Testing Students at the Elementary/Middle Level .................................................................................36 Testing Nonpublic School Students .......................................................................................................36 Identifying and Testing Graded and Ungraded Students .....................................................................36 Assessments by Birth Date/Age for Ungraded Students in 2010–11.....................................................38 NYSAA Testing and Accountability ........................................................................................................39 Testing and Accountability for LEP Students (NYSESLAT) .................................................................40 Testing Students Eligible for Both the NYSAA and the NYSESLAT....................................................42 Testing Accelerated Intermediate-Level Science Students..................................................................42 Testing Accelerated Elementary-Level Science, and Grades 3–8 ELA and Mathematics Students 43 Testing Repeaters .....................................................................................................................................43 Elementary/Middle-Level Students Who Transfer to a Different School During the Test Administration Period...............................................................................................................................43 Students’ Inclusion in Document/Calculations......................................................................................45 CHAPTER 5: REPORTING RULES...........................................................................................................46 Educational Institutions That Must Report Data Using the SIRS.........................................................46 Policy for Including Students in Report Cards and Accountability Decisions...................................46 Responsibility for Reporting Student Records Through the SIRS ......................................................47 Table of Reporting Responsibility for School-Age Students ...............................................................50 Table of Reporting Responsibility for Preschool-Age and Prekindergarten Students......................60 Accelerated Elementary-Level Science Students and Grades 3–8 ELA and Mathematics Students ....................................................................................................................................................................63 Accelerated Intermediate-Level Science Students................................................................................63 Career and Technical Education Program Students.............................................................................63 Foreign Exchange Program Students.....................................................................................................65 Free or Reduced-Price Lunch Students .................................................................................................65 Grade 9 Students Whose Grade Is Changed to Grade